Utilities Contract and Maintenance coordinator

Veolia | Ireland; Dublin; On-site; EUR 60,000 - 80,000; Full time

Job summary

Veolia Ireland in Blanchardstown is seeking a Maintenance Coordinator to lead planning, scheduling and reliability improvements for utilities across the site. The role requires coordinating contractors, managing budgets and ensuring regulatory compliance, safety and continuous improvement.

The successful candidate will have a third-level engineering qualification, at least 5 years in maintenance planning or reliability, and strong CMMS and KPI reporting skills.

Qualifications

• Third-level qualification in Engineering or related discipline.
• Minimum 5 years in maintenance planning, utilities, reliability or maintenance management.
• Strong knowledge of utilities systems in critical environments (pharma/industrial).
• Experience using CMMS and reliability analytics.
• Contractor and vendor management experience.
• Experience managing budgets and KPIs.

Responsibilities

• Lead planning, scheduling and coordination of preventive, predictive, corrective, and statutory maintenance.
• Manage CMMS and daily/weekly/monthly maintenance schedules.
• Coordinate plant shutdowns, permits, handovers and maintenance windows.
• Monitor KPI reporting and asset performance, and drive reliability improvements.
• Liaise with stakeholders, service providers and vendors to ensure compliance and on-time delivery.
• Support safety, RAMS, COHE, and permit-to-work processes across the site.

Skills

Maintenance planning

CMMS

Reliability engineering

Contractor management

Budgeting

Asset reliability

Safety & RAMS

Communication

Education

Engineering degree

Tools

CMMS software

Maintenance planning tools

Job description

Maintenance Coordinator

Location: Blanchardstown

Duration: Permanent

Reports to: Site Manager

Hours : 39 Hours per week

Overview of the role;

The Utilities Contract & Maintenance Coordinator is responsible for the leadership, coordination, planning, scheduling, reliability improvement, and financial management of all utilities maintenance activities across the site. The role ensures that utility systems are maintained safely, efficiently, and in full compliance with regulatory, client, and contractual requirements.

Working within the client Engineering Utilities Team, this position provides operational leadership for maintenance planning, contractor management, reliability engineering, continuous improvement initiatives, budget control, and technical support. The role plays a critical part in driving asset reliability, optimizing maintenance performance, managing vendor relationships, and ensuring contractual obligations are delivered to the highest standard.

The Utilities Contract & Maintenance Coordinator is a key contributor to site operational excellence, promoting a proactive maintenance culture focused on safety, compliance, efficiency, and continuous improvement.

Key Responsibilities

• Lead the planning, scheduling, and coordination of all preventive, predictive, corrective, and statutory maintenance activities.
• Manage daily, weekly, and monthly maintenance schedules through the site CMMS.
• Coordinate equipment shutdowns, isolations, permits, system handovers, and maintenance windows to minimize operational disruption.
• Ensure all maintenance activities align with site maintenance strategies and client requirements.
• Maintain up-to-date vendor maintenance schedules and ensure service delivery against agreed plans.
• Coordinate resources, labour availability, equipment access, and maintenance priorities.

• Manage the day-to-day operation of the Utilities Helpdesk.
• Review, prioritize, and allocate maintenance requests in accordance with business and operational priorities.
• Lead the daily Utilities Planning Meeting, ensuring clear communication of work activities, outages, risks, and operational impacts.
• Coordinate contractor access and permit requirements.
• Track and ensure timely closure of maintenance requests and vendor reports.
• Develop and maintain preventive and corrective maintenance routines.
• Coordinate workload allocation for both day and shift-based technicians.
• Reliability Engineering & Asset Performance

• Monitor asset performance, reliability trends, equipment history, and maintenance effectiveness.
• Identify recurring equipment failures and reliability issues.
• Lead Root Cause Analysis (RCA) investigations on major failures and recurring maintenance concerns.
• Develop and implement corrective action plans that improve equipment reliability and availability.
• Drive reliability-centred maintenance practices throughout the utilities function.
• Promote predictive and condition-based maintenance methodologies where applicable.

• Identify opportunities to reduce reactive maintenance and improve work planning effectiveness.
• Standardize maintenance processes, procedures, and job plans.
• Promote Lean Maintenance, TPM, and Continuous Improvement methodologies.

• Develop and maintain KPI reporting systems.
• Monitor and report on:
  • PM Compliance
  • Work Order Backlog
  • Equipment Availability
  • MTBF (Mean Time Between Failures)
  • MTTR (Mean Time To Repair)
  • Downtime Analysis
  • Reliability Trends
  • Vendor Performance

• Act as the primary liaison between site stakeholders, service providers, maintenance contractors, and equipment vendors.
• Manage contractor performance against site and contractual requirements.
• Ensure service providers meet planned maintenance schedules and statutory obligations.
• Coordinate vendor attendance, site access, permits, and work execution activities.
• Review contractor reports and ensure corrective actions are appropriately tracked and closed.
• Support contract negotiations, supplier evaluations, and service reviews.

• Promote a strong safety culture throughout all maintenance activities.
• Review and approve:
  • Risk Assessments
  • Method Statements (RAMS)
  • Control of Hazardous Energy (COHE)
  • Permit-to-Work documentation
  • Red Tag and Isolation Procedures

• Maintain an accurate and effective CMMS system.
• Ensure all maintenance documentation is completed and recorded appropriately.
• Maintain records relating to:
  • Work Orders
  • Asset Histories
  • Preventive Maintenance Programs
  • Vendor Reports
  • Reliability Studies
  • Training Records
  • Statutory Compliance Activities
• Develop and update maintenance routines for new and existing assets.
• Create and maintain maintenance tracking tools, databases, and performance dashboards.

• Monitor financial performance against budget targets.
• Manage:
  • Purchase Orders
  • Quotations
  • Vendor Invoicing
  • Financial Forecasting
  • Cost Reporting

• Manage spare parts procurement and inventory requirements.
• Coordinate statutory inspection requirements and associated budgets.
• Support contract profitability and commercial performance objectives.

• Maintain training records and competency matrices for all utilities personnel.

• Manage utilities tracking systems relating to:
  • Training
  • Helpdesk Activities
  • Vendor Management
  • Spares Management
  • Permit-to-Work Systems
  • COHE Procedures
  • Reliability Programmes

Qualifications & Experience

Essential

• Third-level qualification in Engineering, Maintenance Management, Reliability Engineering, Industrial Engineering, or related discipline.
• Minimum 5 years experience in a maintenance planning, utilities, reliability, or maintenance management role.
• Strong knowledge of utilities systems within pharmaceutical, biotechnology, healthcare, industrial, or critical facility environments.
• Experience using CMMS systems, maintenance planning tools, and reliability analysis techniques.
• Demonstrated experience in contractor and vendor management.
• Strong understanding of maintenance KPIs and reliability methodologies.
• Experience managing budgets and commercial contracts.
• Technical expertise in utilities systems, maintenance practices, reliability engineering, and CMMS tools.
• Third level qualification or equivalent, in maintenance management, reliability or industrial engineering
• Advanced skills in computerized maintenance management, work order setup, scheduling, and analytics.
• Experience in reliability-centre maintenance, failure analysis, and trend reporting.
• Demonstrated ability to lead and sustain improvement projects (e.g. Lean, Six Sigma, TPM).
• Knowledge of safe systems of work, RAMS, COHE, red tagging, and industry standards.
• Skilled in clear, professional engagement with internal and external parties.
• Able to manage priorities efficiently, maintain high attention to detail, and keep accurate records.
• Proactive and analytical approach with strong follow-through on corrective actions.
• Excellent communication skills both Verbal and Written.

Desirable

• Lean Six Sigma qualification.
• Reliability-Centred Maintenance (RCM) training.
• Project Management qualification.
• Experience in pharmaceutical or GMP-regulated environments.
• IOSH, NEBOSH, or equivalent safety qualification.

• Attention to Detail

Here at Veolia, we're proud to be known as an equal opportunities employer. We know how important it is to be fully committed to building and maintaining a diverse and inclusive place to work for every one of our colleagues.

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