Unit Clerk (Oncology Day Unit /Oral Chemo Unit)

Blackrock Health Galway Clinic; Connacht; On-site; EUR 17,000 - 22,000; Part time

Job summary

Blackrock Health Galway Clinic is recruiting a part-time Unit Clerk to support the Oncology Oral Chemo Unit in Galway. The role is permanent, 20 hours per week, on-site, with a competitive salary.

You will handle scanning, coordinate admin duties, liaise with nursing staff, maintain patient confidentiality, manage patient charts, and ensure accurate data in Meditech. The successful candidate will have at least two years’ administration experience, ideally in healthcare, and strong organizational

Qualifications

• 2 years’ experience in an administration role, ideally in healthcare
• Excellent organizational and interpersonal skills
• Demonstrate the initiative, drive and enthusiasm to carry out the role successfully
• Ability to work professionally with patients, staff and the public
• Able to multi-task and prioritise effectively; flexibility is essential
• Self-motivated, highly organized, able to communicate effectively with a wide range of people

Responsibilities

• Scanning of Medical Records, backdating scans and adding new patients in Meditech
• Coordinate the administrative duties of the unit for patient care/interventions
• Collaborate with nursing staff in all patient dealings
• Maintain patient confidentiality at all times
• Exercise initiative and diplomacy when dealing with patient care issues
• Create an efficient, safe environment for care delivery with unit staff
• Manage all administrative duties for the unit
• Liaise with other departments, including booking CT scans and Histology reports
• Organise patient charts for next day’s treatment with Unit Manager and CNS
• Prepare letters from Oncology Admission/Nurse for new patient clinic with the CNS
• Ensure patients have health insurance cover before treatment if needed
• Pre-register patients once seen by the Consultant
• Filing charts after treatment and daily upkeep of charts
• Communicate test times to nurses and record completions
• Maintain daily census and weekly stats for the unit
• Discharge patients off system promptly
• Transfer, admit and edit patient details as necessary
• Prepare order entry requests
• Treat everyone with dignity and respect
• Operate in line with Galway Clinic values
• Demonstrate listening skills for various patient, visitor, and unit situations
• Order bloods and deliver specimens to the laboratory
• General office duties including maintaining supplies and reporting complaints

Skills

Admin experience

Healthcare setting

Organizational skills

Interpersonal skills

Initiative

Communication skills

Job description

Blackrock Health Galway Clinic

Location: On site / Galway, Ireland
job type: Permanent / Part-time
Sector and subsector: Medical & Healthcare | Administration
Salary: Competitive salary

The role of Unit Clerk has arisen within Nursing for the Oncology Oral Chemo Unit.

This role is on a permanent, part time basis working 20 hours per week.

The role:

• Scanning of Medical Records, all scanning to be backdated and all new patient’s to be scanned onto Meditech.
• Responsible for the coordination of the administrative duties of the unit for patient care/ interventions
• Collaborating with the nursing staff in all patient dealings.
• Maintain patient confidentiality at all times
• Exercise initiative and diplomacy when dealing with patient care issues.
• Work with all unit staff creating an efficient, safe friendly environment for care delivery.
• All administrative duties for the unit.
• Liaise with other departments, including booking of CT scan appointments, liaising with Medical Secretaries/Hospitals with regard to Histology Reports and other relevant information.
• Organise all patient charts for the next day’s treatment in conjunction with Unit Manager and CNS
• Print out all letters from Oncology Admission / Oncology Nursein preparation for new patient clinic with the CNS
• Liaise with Accounts department to ensure patient’s have health insurance cover prior to commencing treatment or if any further financial queries arise on patient accounts.
• Ensure all patients are pre-registered once they have seen the Consultant to ensure their details are on Meditech.
• Filing of all charts once the treatment is completed on a daily basis.
• Communicate test times to nurses in a timely fashion and record and highlight as they are completed.
• Filing and chart maintenance:
• Photocopying, printing, patient reports, nursing notes, clinical notes, x-rays, sending patient charts to medical records, filing blood reports.
• Maintain daily census and weekly stats to unit manager.
• Prompt discharge of patients off system once discharged
• Transfer, admit and edit patient details as necessary.
• Prepare order entry requests.
• Communication:
• Treat everyone with dignity and respect.
• Operate in accordance with the values of the Galway Clinic.These values include integrity and openness, respect and support, caring and commitment and loyalty to the Clinic.
• Demonstrate a range of listening skills appropriate the context of different patient, visitor and unit situations.
• Order bloods, and deliver specimens to the laboratory
• General office duties including, maintaining office supplies, reporting complaints, assist patients with organising appointments or as requested.

The Candidate:

• 2 years’ experience in a previous administration role, ideally in a healthcare setting
• Excellent organizational and interpersonal skills
• Demonstrate the initiative, drive and enthusiasm to carry out the role successfully
• Ability to work professionally at all times when dealing with patients, staff and the public
• Be able to multi-task and prioritize effectively. Flexibility is essential.
• Self-motivated, highly organized, able to communicate effectively with a wide range of people

Closing date for receipt of applications is Friday, October 09 th 2026 at 4.30 pm

Blackrock Health Galway Clinic is an equal opportunities employer.