Tendering Specialist

Hitachi Vantara Corporation; Dublin; Hybrid; EUR 60,000 - 75,000; Full time

Benefits offered by this job

Salary package

Holiday entitlement: 24 days

Pension + benefits

H&S culture

Bonus scheme

Inclusive environment

Job summary

Hitachi Energy Ireland Grid Integration in Dublin seeks a Tendering Specialist to lead bids and estimates, coordinating engineering hours, cash flow, and technical choices to deliver competitive quotations.

You will work in a hybrid Dublin office (3 days in) and partner with Sales, Supply Chain and external vendors to ensure timely, well-documented proposals and successful tender outcomes.

Qualifications

• Proven experience in formulating competitive bids, estimates, and quotations.
• Strong technical knowledge in defining suitable technology and product types.
• Expertise in managing financial aspects, including total price sheets and cash flow analysis.
• Experience in project management, quantifying hours of engineering and commissioning.
• Ability to coordinate bid/estimate/quotation processes, ensuring timely and quality inputs.
• Proficiency in documentation, status reporting, and analyzing tender outcomes.
• Skilled in risk identification and management, following company policies.
• Ability to collect and collate technical and cost information for proposal preparation.
• Strong customer relationship management skills and technical support abilities.
• Experience in supplier selection and evaluation, and collaboration with Supply Chain Management.

Responsibilities

• Formulate competitive bids/estimates/quotations with full cost data.
• Define suitable technology and product types for each bid.
• Prepare total price sheets, cash flow analyses, and project schedules.
• Coordinate inputs and manage external services for bid preparation.
• Document offers, orders, and assumptions; report bid status.
• Identify and manage risks in bids and contracts.
• Coordinate information to prepare proposals with technical and cost elements.
• Support Sales Managers during customer meetings.
• Collaborate with Supply Chain to select and evaluate suppliers.

Skills

Bid formulation

Technical cost analysis

Project management

Bid coordination

Documentation

Risk management

Customer relationships

Supplier evaluation

Supply chain collaboration

Job description

Job Description:

At Grid & Power Quality Solutions and Service business at Hitachi Energy in Europe (HBUEU), Inclusion drives our culture of innovation and collaboration. Our leading technology and strong market position enable us to achieve growth targets in the energy transition acrosscurrent and growing market segments such as hydrogen, data centers and e-mobility.

At Grid & Power Quality Solutions and Service business at Hitachi Energy in Europe (HBUEU), Inclusion drives our culture of innovation and collaboration. Our leading technology and strong market position enable us to achieve growth targets in the energy transition across current and growing market segments such as hydrogen, data centers and e-mobility.

Hitachi Energy has an exciting opportunity for Tendering Specialists to join out team, you will support the Hitachi Energy Ireland Grid Integration Business based in Dublin

Location: Dublin (Hybrid) expectations 3 days office

(Please note we are unable to provide visa support for this position)

How you'll make an impact:

• Target: Formulate competitive bids/estimates/quotations, considering the best available product mix and appropriate technical and commercial considerations for each situation. Ensure tenders are well-documented in a timely manner with full and accurate costs.
• Preparation: Manage the preparation of all technical aspects (e.g., defining suitable technology and product types), financial aspects (e.g., total price sheet, cash flow analysis), and project management aspects (e.g., quantifying hours of engineering and commissioning) of bids/estimates/quotations.
• Coordination: Ensure inputs for editing activities are provided on time and according to established quality procedures, in line with bid/estimate/quotation planning. Manage external services to support bid/estimation preparation, such as translations and governmental approvals.
• Documentation: Collect and archive documentation regarding offers/orders and record assumptions and decisions made during the development process. Regularly report the status of bids/estimates/quotations using defined tools and analyze reasons for tender outcomes.
• Risk Management: Identify potential risks in bids, quotations, and estimates, as well as related contract agreements. Provide information or participate in the Risk Review process according to Hitachi Energy policies.
• Information Coordination: Collect and collate all necessary information to prepare proposals, including technical and cost elements.
• Customer Relations: Establish and maintain effective customer relationships to understand their needs and ensure a positive customer experience throughout the sales process. Provide necessary technical support to Sales Managers during customer meetings.
• Supplier Selection: Identify potential vendors for equipment and materials required for the project and technically evaluate supplier offers to ensure they match specifications. Collaborate with Supply Chain Management to coordinate requests to subcontractors.

Your Background:

• Proven experience in formulating competitive bids, estimates, and quotations.
• Strong technical knowledge in defining suitable technology and product types.
• Expertise in managing financial aspects, including total price sheets and cash flow analysis.
• Experience in project management, quantifying hours of engineering and commissioning.
• Ability to coordinate bid/estimate/quotation processes, ensuring timely and quality inputs.
• Proficiency in documentation, status reporting, and analyzing tender outcomes.
• Skilled in risk identification and management, following company policies.
• Ability to collect and collate technical and cost information for proposal preparation.
• Strong customer relationship management skills and technical support abilities.
• Experience in supplier selection and evaluation, and collaboration with Supply Chain Management.

What We Offer:

• Competitive salary package
• 24 days holidays, plus bank holidays
• Excellent company pension and wide-ranging benefits schemes.
• Top quality H&S culture alongside comprehensive training and personal development programmes.
• Generous bonus scheme.
• Inclusive Work Environment: We foster a diverse and inclusive workplace where everyone feels valued and respected.

More about us

Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future with innovative

We offer fantastic opportunities to work on dynamic, high-impact and cutting-edge industry initiatives that are making a crucial impact to society whilst also offering the vibrancy of working within a world-leading global organization.

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Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.
Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the role.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.