Team Administrator

Iron Mountain; Cork; Hybrid; EUR 35,000 - 45,000; Full time

Job summary

A global records management firm in Cork is seeking an Administrator for the Quality & Compliance team. In this hybrid role, you will ensure smooth operations, support documentation processes, and contribute to continuous improvements. The ideal candidate has experience in administration, strong communication skills, and a proactive mindset. Join a diverse team that values innovation and offers opportunities for growth.

Benefits

Competitive Total Rewards

Flexible work environment

Personal wellness support

Qualifications

• Experience in an Administration role.
• Experience with document control systems is advantageous.
• Project management experience is a plus.

Responsibilities

• Update and release process procedures and SOPs.
• Support Corrective Actions Request process and participate in audits.
• Collect, record, and transcribe data for reports.
• Run the safety team meeting and assist with administrative tasks.
• Contribute to innovative solutions for Quality & Compliance systems.

Skills

Strong verbal communication skills

Proficient with Microsoft Office

Working knowledge of Quality Management Systems

Experience using Lean tools

Tools

Google Workspace

MS Projects

Job description

Overview

Title: Administrator

Location: Cork, hybrid

Contract: 9 month FTC

At Iron Mountain we protect what our customers value most, from the everyday to the extraordinary. We build customer value around the world with a passion for preserving the physical, transforming the digital, and respecting the environmental. We pioneered the industry for global records and information management and have established some of the best customer relationships in the industry with 95% of the Fortune 1000 companies among our 225,000 loyal customers. Here, you’ll bring your expertise and creativity to a workplace that thrives on continuous improvement. Here, you’ll be part of a global workforce that embraces the differences among us. And here, we’ll encourage you to Climb Higher for the benefit of our customers and each other. There is so much more, but enough about us. We can’t wait to hear about YOU.

Job Summary:

We\'re looking for a highly motivated individual to join our team as a Administrator for the Quality & Compliance team. In this role, you\'ll be key to ensuring our operations run smoothly, safely, and in line with the highest standards.

This is a fantastic opportunity for someone who enjoys a hands-on approach and wants to make a real impact. You\'ll work closely with various teams, supporting everything from documentation and internal audits to safety initiatives and process improvements.

Your role in our mission

• Process and Documentation: You\'ll be responsible for updating and releasing process procedures to maintain up-to-date product documentation and standard operating procedures (SOPs).
• Quality & Audits: You\'ll support our Corrective Actions Request (CAR) process, participate in internal audits, and help prepare for external audits. You\'ll also ensure all measurement equipment is properly calibrated and maintained.
• Reporting & Data: You\'ll collect, record, and transcribe data for our RMA (Return Merchandise Authorization) process and maintain both internal and external reports.
• Safety & Support: You\'ll run the safety team meeting, record minutes, and provide suggestions during incident investigations. You\'ll also assist the facilities team with administrative tasks and create purchase orders.
• Continuous Improvement: You\'ll have the chance to contribute to innovative solutions, suggest improvements to our Quality & Compliance systems, and participate in projects to ensure they are completed on time.

Valued skills and experience

• Experience: Experience in an Administration role. Experience with document control systems and working knowledge of Quality Management Systems (QMS) and QMS development is a distinct advantage.
• Skills: You have strong verbal, written, and communication skills. You are proficient with Microsoft Office (Word, Excel), Google Workspace and ideally have some experience with MS Projects. Experience using Lean tools and practices is highly desirable.
• Attributes: You\'re a self-starter with a proven track record of being highly motivated and a great team player. You also have an innovative, creative, and flexible mindset, ready to adapt to the evolving needs of our business. Project management experience is a plus!

Discover what awaits you

• Discover Limitless Possibilities: Embark on an exciting journey with Iron Mountain, a global organization that embraces transformation and innovation.
• Empowering Inclusion: Join a supportive environment where everyone\'s voice is heard, opinions are valued, and feedback is encouraged, fostering an atmosphere of inclusion and belonging.
• Global Connectivity: Connect with 26,000+ talented individuals from 59 countries, opening doors to diverse cultures and fostering global learning opportunities.
• Championing Individuality: Be part of a winning team that celebrates diversity and encourages individual differences to drive greatness.
• Competitive Total Rewards: supporting your career at Iron Mountain, family, personal wellness, and wellbeing. (Local benefits may vary based on country-specific policies.)
• Embrace Flexibility: Experience the freedom of remote/hybrid work, enabling a harmonious work-life balance (dependent on role).
• Unleash Your Potential: Access abundant opportunities for personal and professional growth, preparing you for a digitalized future.
• Valuing Every Contribution: Join a workplace that actively encourages and supports all talents, recognizing the unique impact of each individual.
• Pioneering Sustainability: Contribute to our vision of fostering a sustainable and thriving workforce, leaving an enduring legacy for generations to come.