Senior Payroll Specialist, EMEA

Themis Solutions Inc.; Dublin; Hybrid; EUR 65,000 - 88,000; Full time

Benefits offered by this job

Top-tier health benefits

Dental coverage

Hybrid work environment

Flexible time off policy

Pension contribution

Clioversary recognition program

Job summary

Clio is seeking an experienced Payroll Specialist to own UK & Ireland payroll end-to-end and supervise outputs across the EMEA payroll team. This role requires deep UK & Ireland payroll knowledge, strong controls, and the ability to set up payroll in new countries with in-country providers.

You will contribute to audits, process improvements, and cross-functional collaboration. The role emphasizes accuracy, governance, and AI-enabled processes in a hybrid work environment, with opportunities to

Qualifications

• Must have 5–7 years of progressive payroll experience, including at least two years reviewing and approving others’ work.
• Full-cycle UK & Ireland payroll experience, including PAYE, NI, PRSI, USC, RTI and Revenue submissions, pensions auto-enrolment, statutory leave payments, year-end.
• Experience standing up payroll in a new country or onboarding with in-country provider.

Responsibilities

• Prepare and process monthly UK & Ireland payroll cycles end-to-end—inputs, validations, statutory calculations, funding and payment files, payroll journal entries, month-end reconciliation.
• Own complex calculations (terminations, settlements, leave payments, salary sacrifice, cross-border pay cases, equity in Workday).
• Review payroll outputs across EMEA & APAC cycles before release and act as escalation point for unresolved issues.
• Support payroll set-up for new countries, onboarding providers, building calendars and controls, and running initial cycles.
• Sign off on statutory payroll reporting and remittances (HMRC RTI, Revenue, Irish year-end) and year-end reconciliation.
• Assist annual financial audits and external payroll/tax audits.
• Train and coach Payroll Specialists; maintain SOPs and Workday configuration changes.

Skills

CIPP qualification

Workday proficiency

UK & Ireland payroll

Excel proficiency

Payroll compliance

Tools

Workday

Excel

Job description

Clio is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely.

Clio is more than just a tech company–we are a pioneer in legal technology with a mission to transform the legal experience for all. We are bettering the lives of legal professionals with technology solutions that make legal work more efficient, seamless, and effective, contributing towards increased access to justice.

Who you are:

We're looking for an experienced payroll professional to own our UK and Ireland payroll end to end, and to be the second set of eyes on everything the rest of our EMEA payroll team produces. You're the person others come to when a calculation doesn't look right, and you're comfortable holding a colleague's work to a standard — finding the error, explaining the root cause, and confirming the fix. You know UK and Irish payroll legislation deeply, you're rigorous about controls and documentation, and you'd rather build a teammate's capability than quietly rework their output. You're also energised by new territory: as Clio expands into new countries, you're the person who leads the payroll set-up rather than waiting for someone to hand you a process.

What your team does:

Our Payroll team sits within People and delivers accurate, compliant, on-time payroll for Clions across EMEA and beyond. We're a global team with presence in APAC, EMEA, North America and LATAM, and we own payroll and benefits reconciliation, statutory reporting, year-end, and the Workday payroll configuration that makes it all run — and we're actively strengthening our controls and documentation as Clio grows.

What you'll work on:

Preparing and processing our monthly UK and Ireland payroll cycles end to end — inputs, validations, statutory calculations, funding and payment files, payroll journal entries, invoice payment and month-end reconciliation — working with our in-country providers to deliver on time every month;

Owning complex and non-routine calculations, including terminations and settlement agreements, statutory and occupational leave payments, salary sacrifice and benefit-in-kind treatment, cross-border and multi-jurisdiction pay cases, and equity transactions in Workday;

Acting as the reviewer on all Payroll Specialist output across our EMEA & APAC pay cycles — payroll register and gross-to-net review, variance analysis, off-cycle and manual payments, and final pay calculations — before payroll is released;

Being the first escalation point for our Payroll Specialists, taking on the payroll, benefits and tax matters that can't be resolved at first line;

Reviewing and signing off on statutory payroll reporting and remittances before submission — including HMRC RTI submissions and Revenue payroll submissions — and owning year-end reconciliation and the production of P60, P11D and equivalent Irish year-end reporting;

Supporting the payroll set-up for new countries as Clio expands — scoping requirements, selecting and onboarding in-country or EOR providers, building the calendar, controls and documentation, and running the first cycles to a stable state;

Acting as our primary payroll contact for annual financial audits and ad-hoc external payroll and tax audits;

Training and coaching our Payroll Specialists, and owning the SOPs and operating manuals that keep the function resilient;

Maintaining Workday, testing configuration changes and releases, and supporting Workday Payroll system changes alongside our Payroll Manager and Payroll Implementation Specialist;

What you bring:

CIPP qualification (or equivalent), and 5–7 years of progressive payroll experience including at least two years reviewing and approving the work of others.

Full-cycle UK and Ireland payroll experience, including PAYE, National Insurance, PRSI and USC, RTI and Revenue submissions, pensions auto-enrolment, statutory leave payments, and year-end.

Experience standing up payroll in a new country, or leading a country onboarding with an in-country provider..

Advanced Workday and Excel proficiency, and comfort reconciling high volumes of data across systems.

Rigour when reviewing others' work — you identify the error, explain the root cause, and confirm the correction rather than reworking in isolation.

Sound judgment on when to decide and when to escape.

AI fluency — you actively use AI tools in your day-to-day work and look for ways to apply them to payroll processes, with the judgment to know where human review is non-negotiable.

Bonus points if you have:

A second-country payroll qualification, or IPASS (Ireland) certification.

Experience with equity and stock-based compensation payroll reporting.

Exposure to payroll in other EMEA countries — Spain, Denmark, France, Germany, Italy, or Turkey — and to global payroll or EOR technology and shadow payroll.

Experience supporting a payroll system implementation or migration, including parallel runs and UAT.

What you will find here:

Compensation is one of the main components of Clio’s Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture.
Some highlights of our Total Rewards program include:

Competitive, equitable salary with top-tier health benefits and dental coverage

Hybrid work environment, with expectation for local Clions (Vancouver, Calgary, Toronto, Dublin and Sydney) to be in office minimum twice per week.

Flexible time off policy

Pension contribution

Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years

Clio is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely.

We are transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice.

Summary:

Senior Payroll Specialist, EMEA

About the job

Clio is more than just a tech company–we are a pioneer in legal technology with a mission to transform the legal experience for all. We are bettering the lives of legal professionals with technology solutions that make legal work more efficient, seamless, and effective, contributing towards increased access to justice.

Who you are:

We're looking for an experienced payroll professional to own our UK and Ireland payroll end to end, and to be the second set of eyes on everything the rest of our EMEA payroll team produces. You're the person others come to when a calculation doesn't look right, and you're comfortable holding a colleague's work to a standard — finding the error, explaining the root cause, and confirming the fix. You know UK and Irish payroll legislation deeply, you're rigorous about controls and documentation, and you'd rather build a teammate's capability than quietly rework their output. You're also energised by new territory: as Clio expands into new countries, you're the person who leads the payroll set-up rather than waiting for someone to hand you a process.

What your team does:

Our Payroll team sits within People and delivers accurate, compliant, on-time payroll for Clions across EMEA and beyond. We're a global team with presence in APAC, EMEA, North America and LATAM, and we own payroll and benefits reconciliation, statutory reporting, year-end, and the Workday payroll configuration that makes it all run — and we're actively strengthening our controls and documentation as Clio grows.

What you'll work on:

• Preparing and processing our monthly UK and Ireland payroll cycles end to end — inputs, validations, statutory calculations, funding and payment files, payroll journal entries, invoice payment and month-end reconciliation — working with our in-country providers to deliver on time every month;

• Owning complex and non-routine calculations, including terminations and settlement agreements, statutory and occupational leave payments, salary sacrifice and benefit-in-kind treatment, cross-border and multi-jurisdiction pay cases, and equity transactions in Workday;

• Acting as the reviewer on all Payroll Specialist output across our EMEA & APAC pay cycles — payroll register and gross-to-net review, variance analysis, off-cycle and manual payments, and final pay calculations — before payroll is released;

• Being the first escalation point for our Payroll Specialists, taking on the payroll, benefits and tax matters that can't be resolved at first line;

• Reviewing and signing off on statutory payroll reporting and remittances before submission — including HMRC RTI submissions and Revenue payroll submissions — and owning year-end reconciliation and the production of P60, P11D and equivalent Irish year-end reporting;

• Supporting the payroll set-up for new countries as Clio expands — scoping requirements, selecting and onboarding in-country or EOR providers, building the calendar, controls and documentation, and running the first cycles to a stable state;

• Acting as our primary payroll contact for annual financial audits and ad-hoc external payroll and tax audits;

• Training and coaching our Payroll Specialists, and owning the SOPs and operating manuals that keep the function resilient;

• Maintaining Workday, testing configuration changes and releases, and supporting Workday Payroll system changes alongside our Payroll Manager and Payroll Implementation Specialist;

What you bring:

• CIPP qualification (or equivalent), and 5–7 years of progressive payroll experience including at least two years reviewing and approving the work of others.

• Full-cycle UK and Ireland payroll experience, including PAYE, National Insurance, PRSI and USC, RTI and Revenue submissions, pensions auto-enrolment, statutory leave payments, and year-end.

• Experience standing up payroll in a new country, or leading a country onboarding with an in-country provider..

• Advanced Workday and Excel proficiency, and comfort reconciling high volumes of data across systems.

• Rigour when reviewing others' work — you identify the error, explain the root cause, and confirm the correction rather than reworking in isolation.

• Sound judgment on when to decide and when to escape.

• AI fluency — you actively use AI tools in your day-to-day work and look for ways to apply them to payroll processes, with the judgment to know where human review is non-negotiable.

Bonus points if you have:

• A second-country payroll qualification, or IPASS (Ireland) certification.

• Experience with equity and stock-based compensation payroll reporting.

• Exposure to payroll in other EMEA countries — Spain, Denmark, France, Germany, Italy, or Turkey — and to global payroll or EOR technology and shadow payroll.

• Experience supporting a payroll system implementation or migration, including parallel runs and UAT.

What you will find here:

Compensation is one of the main components of Clio’s Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture.
Some highlights of our Total Rewards program include:

• Competitive, equitable salary with top-tier health benefits and dental coverage

• Hybrid work environment, with expectation for local Clions (Vancouver, Calgary, Toronto, Dublin and Sydney) to be in office minimum twice per week.

• Flexible time off policy

• Pension contribution

• Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years

The expected salary range for this role is €65,400 to €88,400 EUR. Initial placement within the range is informed by geographic region, experience, and skillset, with room to progress as impact and tenure grow. Final offer amounts will vary based on candidate profile.

Diversity, Inclusion, Belonging and Equity (DIBE) & Accessibility

Our team shows up as their authentic selves, and are united by our mission. We are dedicated todiversity, equity and inclusion . We pride ourselves in building and fostering an environment where our teams feel included, valued, and enabled to do the best work of their careers, wherever they choose to log in from. We believe that different perspectives, skills, backgrounds, and experiences result in higher-performing teams and better innovation. We are committed to equal employment and we encourage candidates from all backgrounds to apply.

Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs.

Learn more about our culture at clio.com/careers

We're a Human and High Performing AI company, meaning we use artificial intelligence to improve all of our operations. In recruitment, AI helps us streamline the process for greater efficiency. However, we've built our systems to ensure that a human always reviews AI-generated output, and we never make automated hiring decisions.

Disclaimer: We only communicate with candidates through official @clio.com email addresses.

In-house performance coach, Katie, helps Clions accelerate their career development.

At Clio, we’re creating a human and high performing culture. That means you’ll be encouraged and supported to do your best work. Find out what keeps us grounded. Learn more.

Creating an award-winning culture that has put Clio on the map.

Every day I am surrounded by a group that keeps me laughing, but also inspires me with their hard work and ingenuity. Everyone here goes out of their way to help each other learn and grow.