Senior HR Administrator

Keelings; Fingal; On-site; EUR 38,000 - 48,000; Full time

Benefits offered by this job

Staff discount at Keelings Farm Shop

Free On-site parking with access to EV

Wellness Initiatives

Job summary

Keelings Farms in Co. Dublin is seeking a Senior HR Administrator to support our HR function onsite at St. Margaret's. You will provide guidance to managers and staff on HR matters and assist the head of people with HR initiatives.

The role requires knowledge of Irish employment law, experience in investigations and disciplinary meetings, strong HRIS and MS Office skills, and a commitment to confidentiality and GDPR compliance.

Qualifications

• 3 years in a fast-paced HR department as an administrator.
• Experience in investigations and disciplinary meetings.
• Up-to-date knowledge of Irish employment law.
• Excellent interpersonal and written English.
• Right to work in Ireland.

Responsibilities

• First point of contact for HR queries; provide guidance to managers and staff in line with policies.
• Handle employee relations queries; resolve conflicts and manage disciplinary actions.
• Conduct investigations into employee complaints and grievances with fair procedures.
• Deliver induction training and new-starter checks.
• Maintain accurate employee records and GDPR-compliant databases.
• Create and update contracts and personnel files.
• Coordinate staffing with planning/operations teams.
• Plan wellbeing activities across Farms with Operations Manager.
• Liaise with Payroll on changes in employee status.
• Prepare attendance and HR reports from the database.

Skills

HR experience

Irish employment law

HRIS systems

MS Office

English proficiency

Confidentiality

Education

HR qualification

CIPD Accredited

Tools

Microsoft Office

Job description

About Keelings

Keelings is a 100% Irish-owned family business passionate about fresh produce. Operating across Ireland, the UK, and Europe, we grow, source, and supply top-quality fruit and vegetables. Our success is built on innovation, sustainability, and strong partnerships — powered by our dedicated people.

About Keelings

Keelings is a 100% Irish-owned family business passionate about fresh produce. Operating across Ireland, the UK, and Europe, we grow, source, and supply top-quality fruit and vegetables. Our success is built on innovation, sustainability, and strong partnerships — powered by our dedicated people.

We are hiring an experienced Senior HR Administrator to support our Keelings Farms business. This role will be based onsite on Keelings Farms, St. Margaret's, Co. Dublin, applicants must have their own car & full licence for transport to/from Keelings Farms.

Purpose Of The Role

To provide comprehensive guidance, advice and support to all managers and staff on all aspects of Human Resources. Assist the head of people in implementing HR initiatives and projects and support the overall HR strategy for the Farms. Although the HR Administrator will liaise constantly with the Group HR Department, the successful candidate will be based in the office in Soft Fruit Farms.

Key Accountabilities & Responsibilities

• First point of contact for all operational HR related queries, providing superior customer service to all team members in line with employment law legislation and internal policies.
• Handle employee relations queries, issues, including conflict resolution and disciplinary actions.
• Conduct investigations into employee complaints and grievances as needed, ensuring fair procedure and compliance with legislation.
• Deliver induction training to new starters, check ins and exit interviews.
• Maintain accurate and up-to-date employee records and HR databases, ensuring data is in line with GDPR requirements.
• Create and issue contracts of employment for staff.
• Creation & updating of personnel files i.e. ensuring constant workflow on files - maintaining medical certificates, performance appraisals, returned contracts, references, Police clearances etc. into the personnel file;
• Work with internation agencies and planning/operations team on staffing requirements.
• Facilitate internal staff forum meetings ensuring follow up and feedback.
• Ensure relevant departments are informed of changes throughout the employee lifecycle.
• Responsible for administering benefits and managing occupational health reviews and referrals in line with company procedure.
• Drive absence and performance management procedures.
• Track the Performance Management Process across farms.
• Any other duties as outlined by your manager.
• Plan and deliver wellbeing activities across Farms in conjunction with Farms Operations Manager;
• Liaising with Payroll and the Farms Planning team regarding changes in employee status within the Company (payroll notification).
• Conduct staff forums ensuring follow up and feedback;
• Responsible for tracking absence and other relevant information.
• Responsible for preparing reports from the database regarding attendance i.e. sick leave, headcounts, probation reviews etc. where applicable.
• Responsible for acknowledging resignations, inviting leavers to attend exit interviews and conduct and track information for same.

Essential

Key Skills & Knowledge

• 3 years prior experience working in a fast-paced HR Department as an administrator.
• Experience in setting up and conducting investigations and disciplinary meetings.
• In-depth, up-to-date knowledge of Irish employment law.
• Excellent interpersonal and communication skills.
• Ability to work on own initiative.
• Integrity – Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in HRIS systems and Microsoft Office suite.
• Excellent verbal and written English essential.
• Right to work in Ireland.

Desirable

• Strong attention to detail and organizational skills.

Education & Qualifications

• HR qualification or working towards a HR qualification
• CIPD Accredited

Benefits

• Staff discount at Keelings Farm Shop and subsidized canteen
• Free On-site parking with access to electric chargers
• Wellness Initiatives such as wellness week

Keelings Values

• People Matter
• Teamwork
• Integrity
• Passion for Achievement

Inclusion & Diversity Statement

In Keelings we value all perspectives and knowledge that our colleagues bring to our business. We are committed to forming a diverse and inclusive team where all can share their unique experiences and perspectives. We welcome applications from all cultures and backgrounds and are dedicated to forming an environment of inclusiveness and diversity where all can thoroughly feel a sense of belonging.

Reasonable Accommodation Statement

If you require reasonable accommodation during the recruitment process, please let us know at [e-mail]

Recruitment Process

• 1. CV Submission & email acknowledgment of receipt
• 2. Phone Screening
• 3. 1st Interview
• 4. 2nd Interview
• 5. Outcome & Feedback

Keelings Careers - https://www.keelings.com/careers-keelings/
Keelings Strategy & Values – https://www.keelings.com/our-people/