Senior HR Administrator

Hollybank Trustees Ltd; Dublin; Hybrid; EUR 42,000 - 56,000; Full time

Benefits offered by this job

Staff discount

Free on-site parking with EV chargers

Canteen discount

Wellness initiatives

Job summary

Keelings Farms in St. Margaret's, Co. Dublin, is seeking an experienced Senior HR Administrator to support HR operations across the farms. The role is based onsite at Keelings Farms and requires a car for transport to/from site.

The Senior HR Administrator will provide comprehensive guidance and support to managers and staff, maintaining GDPR-compliant records and assisting with HR initiatives. A CIPD qualification is preferred, and the role reports to the Head of People.

Qualifications

• 3 years experience in a fast-paced HR department as an administrator.

Responsibilities

• First point of contact for HR queries with strong service.

Skills

HR administration

Investigations

Irish employment law

Interpersonal skills

Confidentiality

HRIS systems

Microsoft Office

Right to work

Education

HR qualification

CIPD Accredited

Tools

Microsoft Office

HRIS systems

Job description

Location: On site / Sandyhill, St Margaret's, Co. Dublin, Ireland
job type: Permanent / Full-time
Sector and subsector: Human Resources | HR Administrator
Salary: Negotiable salary

About Keelings

Keelings is a 100% Irish-owned family business passionate about fresh produce. Operating across Ireland, the UK, and Europe, we grow, source, and supply top-quality fruit and vegetables. Our success is built on innovation, sustainability, and strong partnerships — powered by our dedicated people.

We are hiring an experienced Senior HR Administrator to support our Keelings Farms business. This role will be based onsite on Keelings Farms, St. Margaret's, Co. Dublin, applicants must have their own car & full licence for transport to/from Keelings Farms.

Purpose of the Role

To provide comprehensive guidance, advice and support to all managers and staff on all aspects of Human Resources. Assist the head of people in implementing HR initiatives and projects and support the overall HR strategy for the Farms. Although the HR Administrator will liaise constantly with the Group HR Department, the successful candidate will be based in the office in Soft Fruit Farms.

Key Accountabilities & Responsibilities

• First point of contact for all operational HR related queries, providing superior customer service to all team members in line with employment law legislation and internal policies.
• Handle employee relations queries, issues, including conflict resolution and disciplinary actions.
• Conduct investigations into employee complaints and grievances as needed, ensuring fair procedure and compliance with legislation.
• Deliver induction training to new starters, check ins and exit interviews.
• Maintain accurate and up-to-date employee records and HR databases, ensuring data is in line with GDPR requirements.
• Create and issue contracts of employment for staff.
• Creation & updating of personnel files i.e. ensuring constant workflow on files - maintaining medical certificates, performance appraisals, returned contracts, references, Police clearances etc. into the personnel file;
• Work with internation agencies and planning/operations team on staffing requirements.
• Facilitate internal staff forum meetings ensuring follow up and feedback.
• Ensure relevant departments are informed of changes throughout the employee lifecycle.
• Responsible for administering benefits and managing occupational health reviews and referrals in line with company procedure.
• Drive absence and performance management procedures.
• Track the Performance Management Process across farms.
• Any other duties as outlined by your manager.
• Plan and deliver wellbeing activities across Farms in conjunction with Farms Operations Manager;
• Liaising with Payroll and the Farms Planning team regarding changes in employee status within the Company (payroll notification).
• Conduct staff forums ensuring follow up and feedback;
• Responsible for tracking absence and other relevant information.
• Responsible for preparing reports from the database regarding attendance i.e. sick leave, headcounts, probation reviews etc. where applicable.
• Responsible for acknowledging resignations, inviting leavers to attend exit interviews and conduct and track information for same.

Key Skills & Knowledge

• 3 years prior experience working in a fast-paced HR Department as an administrator.
• Experience in setting up and conducting investigations and disciplinary meetings.
• In-depth, up-to-date knowledge of Irish employment law.
• Excellent interpersonal and communication skills.
• Ability to work on own initiative.
• Integrity – Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in HRIS systems and Microsoft Office suite.
• Excellent verbal and written English essential.
• Right to work in Ireland.
• Strong attention to detail and organizational skills.

Education & Qualifications

• HR qualification or working towards a HR qualification
• CIPD Accredited
• Staff discount at Keelings Farm Shop and subsidized canteen
• Free On-site parking with access to electric chargers
• Wellness Initiatives such as wellness week

Keelings Values

• People Matter
• Teamwork
• Integrity
• Passion for Achievement

Inclusion & Diversity Statement

In Keelings we value all perspectives and knowledge that our colleagues bring to our business. We are committed to forming a diverse and inclusive team where all can share their unique experiences and perspectives. We welcome applications from all cultures and backgrounds and are dedicated to forming an environment of inclusiveness and diversity where all can thoroughly feel a sense of belonging.

Keelings is located in St. Margaret's and not serviced by public transport routes. A full driving licence and access to your own car is required for transport to work.