Senior Executive Assistant

Keller Executive Search; Dublin; On-site; EUR 89,000 - 107,000; Full time

Benefits offered by this job

Annual bonus

Paid time off (3 weeks)

401(k) plan

Healthcare benefits

Job summary

Keller Executive Search is seeking an accomplished Executive Assistant to support the CEO across a fast‑growing group in data center, energy, and electrical equipment sectors. You will own the CEO’s calendar, vet requests, draft communications in the CEO’s voice, and prepare concise briefing materials for key meetings.

This hands‑on executive partnership requires strong judgment, proactive problem solving, and the ability to anticipate needs before they arise.

Qualifications

• Direct experience supporting a CEO, president, founder, owner, or C-suite executive.
• Own complex executive calendars, communications, meeting prep, and follow-through.

Responsibilities

• Own and optimize the CEO's calendar across multiple companies, protecting time for strategic priorities.
• Gatekeep meeting requests with sound judgment on access, urgency, and escalation.
• Triage executive communications and draft routine correspondence in the CEO's voice.
• Prepare agendas and briefing materials for each meeting.
• Capture decisions, track actions, and drive follow-through to completion.
• Coordinate meetings, events, and business travel as needed.
• Maintain an accurate view of commitments and deadlines across the group.

Skills

Calendar ownership

Gatekeeping

Executive communications

Prioritization

Independent working style

English proficiency

Education

Bachelor's degree or equivalent

Tools

Microsoft Outlook

Email management tools

Job description

Keller Executive Search is recruiting an accomplished Executive Assistant for the CEO of a rapidly expanding group in the data center, energy, and electrical equipment manufacturing sectors.

You will become a trusted operational partner across multiple businesses. You will assume ownership of the CEO's calendar, communications, meeting preparation, priorities, and follow-through, creating the structure that allows him to focus on critical business decisions. This is a hands‑on executive partnership requiring sound judgment, confident gatekeeping, and the ability to anticipate needs before they become urgent.

You will also help establish the working rhythms, delegation practices, and organizational systems behind an effective executive office. This is an opportunity for a proactive professional to build a trusted support function from the ground up, work closely with the CEO, and make an immediate contribution in an exciting high‑growth environment.

Key Responsibilities

• Own and optimize the CEO's calendar across four companies, resolving conflicts and protecting time for strategic priorities
• Manage meeting requests and act as a thoughtful gatekeeper, applying sound judgment to access, urgency, and escalation
• Triage executive communications and draft routine correspondence in the CEO's voice
• Prepare agendas, briefing materials, and relevant context so the CEO is ready for each meeting
• Capture decisions and action items, coordinate follow‑ups, and drive commitments through completion
• Serve as a liaison among the CEO, company leaders, employees, partners, and other external stakeholders
• Build practical systems for delegation, inbox management, meeting preparation, task tracking, and follow‑through
• Anticipate competing priorities and address scheduling or communication issues before they disrupt the CEO's work
• Maintain an accurate view of commitments and deadlines across the group
• Coordinate meetings, events, and business travel when required
• Handle sensitive business, personnel, and executive information with discretion
• Continuously identify ways to reduce the CEO's administrative load and improve executive‑office effectiveness

Additional Information

• Location: Dublin, Ohio
• Predominantly onsite, with occasional remote flexibility for individual circumstances
• Permanent position
• No regular travel required
• Reports directly to the CEO
• No direct reports
• Relocation assistance is not available

• Direct, substantive experience supporting a CEO, President, founder, owner, or comparable C‑suite principal
• Demonstrated ownership of complex executive calendars, communications, meeting preparation, and follow‑through
• Excellent written and verbal communication skills, including the judgment to represent an executive professionally
• Exceptional organization and prioritization skills in a fast‑moving, multi‑stakeholder environment
• A proactive, independent working style and the ability to anticipate executive needs
• Professional working proficiency in English
• Ability to work predominantly onsite in Dublin, Ohio
• College degree or a strong equivalent combination of senior C‑suite support experience and relevant education or certification

Preferred

• Experience supporting an executive in a rapidly growing or founder‑led organization
• Experience coordinating priorities across multiple companies, entities, or business units
• Success establishing an executive support function or partnering with an executive new to dedicated EA support

• Experience creating practical processes in an environment with evolving priorities

• Base salary of $100,000 to $120,000 annually
• Annual bonus
• Three weeks of paid time off
• 401(k) plan
• Healthcare benefits

Equal Opportunity policy

Equal Employment Opportunity and Non‑Discrimination Policy

Equal Employment Opportunity Statement:

Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status.

Commitment to Diversity:

Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected.

Reasonable Accommodations:

Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations.

Compensation Information:

For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location.

Compliance with Laws:

Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Workplace Harassment:

Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

E-Verify Participation:

Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable.

Privacy and Pay Equity:

• California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at www.kellerexecutivesearch.com.
• Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available.
• Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws.

State‑Specific Information:

• Rhode Island: We do not request or require salary history from applicants.
• Connecticut: We provide wage range information upon request or before discussing compensation.
• New Jersey: We do not inquire about salary history unless voluntarily disclosed.

Veteran Status:

Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process.

Use of Artificial Intelligence in Recruitment

Keller Executive Search and our clients may use artificial intelligence (AI) tools to assist in the recruitment and candidate evaluation process. These tools are used exclusively to support human decision‑making by helping to review and assess candidate qualifications and materials. AI is never used to automatically reject, disqualify, or make final hiring decisions about candidates. All AI-assisted evaluations are reviewed by experienced recruitment professionals, and all hiring decisions are made by qualified human recruiters. Our use of AI is designed to enhance fairness, consistency, and efficiency while maintaining our commitment to equal employment opportunity and non‑discrimination principles.

Genetic Information:

In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law.

Local Laws:

Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate.

Note:

This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.