Senior Administrator Bid Coordinator

Inform3 Recruitment; Bray; On-site; EUR 80,000 - 100,000; Full time

Job summary

A leading recruitment agency is seeking a Senior Administrator Bid Coordinator in Bray, Ireland. The ideal candidate will coordinate bid documents, support the tendering process, and ensure smooth daily operations. Excellent IT and communication skills are essential. The role offers a competitive salary and a professional working environment dedicated to quality staff.

Benefits

Excellent salary package

Professional working practices

Qualifications

• Excellent communication skills to interact professionally with clients and team members.
• Previous experience working on government tenders and submissions is advantageous.
• Ability to learn new tasks quickly and adapt to changing circumstances.

Responsibilities

• Coordinate, maintain and update bid documents and manage submissions.
• Prepare detailed itemized quotations, accounts, and invoices.
• Support daily office operations and administrative tasks.
• Assist with the tendering process and documentation.
• Manage health & safety documentation.

Skills

Excellent IT Skills

Strong working knowledge of MS Word

Strong working knowledge of MS Excel

Communication skills

Organizational skills

Education

Fetac Level 5, 6

Job description

Overview

INFORM3 RECRUITMENT is seeking a Senior Administrator Bid Coordinator to join a busy civils contractor in Dublin/Wicklow. This role is designed to support various team members and contribute to the smooth running of daily office operations. Responsibilities include providing administrative assistance to the Quantity Surveyor and Directors, supporting the tendering process via SupplyGov and eTenders, and coordinating the preparation and distribution of quotations, accounts, and invoices to clients, including Local Authorities and Main Contractors.

Responsibilities

• Coordinate, maintain and update bid documents; work on a team managing bid submissions
• Prepare and send out detailed itemized quotations, accounts and invoices to customers using the company’s financial accounts system
• Support all office operations by answering phones, handling emails, filing and ensuring day-to-day administration tasks are carried out efficiently
• Assist the Quantity Surveying team with the tendering process, preparing documentation and meeting deadlines
• Manage and maintain health & safety documentation, ensuring records are kept up to date
• Conduct document control including creating packages, collating documents for the Site Team and sending documents to main contractors
• Liaise with the accounting department
• Other ad hoc duties that the Company may require from time to time

Specification / Qualifications

• Have excellent IT Skills with strong working knowledge of MS Word, MS Excel, ECDL
• Previous experience working on government tenders and submissions
• Ability to learn new tasks, proactive and problem solving mindset
• Ability to manage multiple tasks and adapt to changing circumstances
• Excellent telephone manner with strong communication skills to interact professionally with clients and team members
• Willingness to learn more about the industry
• Strong interpersonal and organizational skills
• Fetac Level 5, 6

Salary & Benefits

Excellent salary and package available to the right candidate. The client understands the value of quality staff, ensuring that they have put in place professional working practices and in return are looking for candidates that are self-motivated and who can deliver quality work.

How to apply

For any more information on the role, please don’t hesitate to contact Michelle Keeley on email [e-mail] or phone [phone] or 028 308 98 345.

INFORM3 Recruitment is an equal opportunities employer. By applying to this position, you accept the terms of our privacy policy, please find this on our website.