Senior Administrator

Land Development Agency; Dublin; On-site; EUR 42,000 - 56,000; Full time

Job summary

The Land Development Agency is seeking a Senior Administrator to provide high-quality administrative support to the Leadership Team, including Directors of Planning Services and Chief Risk Officer. This role offers the opportunity to improve efficiency and build strong relationships across the agency, using initiative and ownership to manage workload in a fast-paced environment.

The role involves calendar management, meeting coordination, minute-taking, and supporting governance, risk and

Qualifications

• 5+ years experience in a similar role within a similar organisation is essential.
• Experience supporting a Senior Manager including complex calendar management is advantageous.
• Ability to prepare agendas and take minutes for management team meetings and track follow-up actions.
• Strong organisational, planning, time management, project management, problem-solving and anticipatory skills.
• Ability to work in ambiguous, complex situations, prioritise, and work independently with a proactive approach.
• Demonstrates tact, diplomacy and professionalism; highly organised with attention to detail.
• Strong verbal and written communication skills.

Responsibilities

• Provide administrative support to Leadership team members and their wider teams.
• Prepare and collate documents, reports and packs for meetings (committees, ELT and Board).
• Schedule and attend meetings, take minutes, and follow up on actions.
• Assist with administration, development and communications of Planning Business Services Library briefings.

Skills

Calendar management

Meeting minutes

Organisational skills

Communication skills

Problem solving

Tools

Microsoft Office

Job description

ABOUT THE LAND DEVELOPMENT AGENCY

The Land Development Agency (LDA) is the State’s affordable housing delivery body. Its main role is to acquire and develop State and other land to deliver affordable homes, supporting the creation of thriving communities and delivering ongoing positive social impact. It is overseen by an independent Board of Directors and has total capitalisation of up to €8.75bn. To date €6.25 billion of equity capital has been committed by Government and a further €2.5bn capitalisation is permitted under legislation from other sources/debt.

The LDA is active on more than 20 State Land sites and has a delivery pipeline in excess of 25,000 homes. The Agency also works in partnership with the country’s largest and most experienced homebuilders and will deliver a further 8,000 homes under its Project Tosaigh initiative.

Additionally, the LDA is working on large-scale longer-term strategic areas by master-planning and bringing forward planning applications in locations such as Limerick Colbert Quarter, the Digital Hub in Dublin and Sandy Road in Galway.

Role Summary

This is a key position to provide high quality, administrative support to the aforementioned members of the Leadership Team (Director of Planning Services and Chief Risk Officer) within the LDA. This is a great opportunity to work in the agency, use your creativity and initiative to improve the efficiency and effectiveness of our processes and build excellent relationships throughout the agency.

This job would suit someone who likes a fast-paced dynamic role and takes ownership for their own workload with little direction required, continually reorganising and prioritising so that the Leadership Team member gets the best support possible. The nature of the Planning Services and Governance, Risk and Compliance team’s work ensures the Senior Administrator is exposed to a wide variety of tasks and subject matter.

Key Responsibilities:

• Provide administrative support to members of the Leadership team and their wider teams
• Prepare and collate documents, reports and packs for meetings, including committees, ELT and Board meetings
• The Senior Administrator will be responsible for scheduling and attending and taking minutes at meetings
• Support with administration, development and communications of the Planning Business Services Library related briefings and communications
• Ongoing prioritisation of tasks and workload ensuring deadlines are met and that the work is completed in a timely manner
• Responsible for the administration of invoices, purchase orders and any other tasks as required by the wider team in compliance with the LDA’s policy and procedures
• Continuously looking for ways to improve efficiency and effectiveness and proactively implementing such efficiencies
• Maintenance of sensitive and confidential information
• Build up relationships with internal and external stakeholders
• Responsible for diary management for the relevant Leadership team members
• Other tasks as requested by the relevant Leadership team members
• Ad hoc support to other departments as required.

Requirements:

• A minimum of 5 years' experience working within a similar role within a similar organisation is essential for this role.
• Experience providing administrative support to a Senior Manager including management of a complex calendar would be an advantage
• Must have the ability to prepare agendas and take minutes for management team meetings and manage and track follow up actions.
• The successful candidate must demonstrate strong organisational, planning, time management, project management, problem-solving, and anticipatory skills
• Ability to execute in relatively ambiguous and complex situations, prioritising and juggling multiple actions at once, work independently, be self-motivated and action oriented
• Exercises sound judgment, tact, diplomacy, and professionalism
• Highly organised and detail-oriented
• Demonstrate a positive "can-do" attitude, maintain confidentiality, and be an effective team player
• Strong verbal and written communication skills

The Land Development Agency is an equal opportunities employer. We are committed to promote and support a diverse and inclusive workforce, and we endeavour to provide reasonable accommodation as required.