Receptionist – Cork, Ireland

Apleona HSG Facility Management; Cork; On-site; EUR 30,000 - 38,000; Full time

Job summary

A leading facilities management company in Cork is seeking a Receptionist to manage calls, guide visitors, and oversee access control systems. Candidates should have a Level 6 qualification and at least two years’ experience in a similar role. Proficiency in Microsoft Office and effective communication skills are necessary, along with a good understanding of Good Manufacturing Practice (GMP). This position requires strong planning and organizational abilities.

Qualifications

• Minimum of 2 years' experience in a similar role.
• Experience preferably in a large company or related service provider.
• Good knowledge of Good Manufacturing Practice (GMP).

Responsibilities

• Answering calls.
• Guiding visitors and issuing visitor badges.
• Conducting inductions.
• Managing the Purchasing System.
• Overseeing the Access Control system.
• Maintaining the contractors' file.
• Ordering food for events.

Skills

Effective communication skills

Organizational skills

Self-starter

Relationship-building ability

Proficiency in Microsoft Office

Education

Level 6 qualification

Job description

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As Receptionist, your duties shall include, but are not limited to:

Answering calls.

Guiding visitors and issuing visitors’ badges.

Conducting inductions.

Managing the Purchasing System (JDE).

Overseeing the Access Controls system.

Maintaining the contractors’ file.

Keeping the cleaners’ file up to date.

Ordering food for events and functions.

Refilling reception stationary supplies.

Issuing permits for contractors.

Handling ad hoc copying and scanning requests.

Qualifications and Experience

Graduate caliber with a minimum of a Level 6 qualification.

A minimum of 2 years’ experience in a similar role, preferably in a large company or with a related service provider in the industry.

Proficiency in Microsoft Office (Outlook, Word, Excel, Teams).

The Successful candidate must also hold

Good knowledge of Good Manufacturing Practice (GMP).

Effective communication skills, with the ability to interact with individuals at all levels of the organization.

A confident self-starter with the ability to work independently or as part of a team.

Strong organizational, relationship-building, and influencing skills.

Excellent planning and organizing abilities.