Proposals and Contracts Manager - Clinical Research

Parexel; Ireland; A distancia; GBP 60.000 - 90.000; Jornada completa

Descripción de la vacante

Parexel is seeking a Proposals and Contracts Manager to be home based in the United Kingdom, Ireland, Romania, or Spain. You will own proposal and contract management, negotiate with clients, and develop standards tailored to each client.

You will collaborate with SMEs and internal teams to deliver high-quality proposals on time. The role requires strong customer service, attention to detail, and the ability to work independently in a matrix environment, often outside standard hours to meet

Formación

• Experience in proposals or contracts in CRO or life sciences environment.
• Early Phase experience preferred.
• Finance experience related to proposals or contracting.
• Understanding of clinical study operations across regions.
• Proposals and contract management knowledge with pricing data systems (Salesforce).
• Knowledge of client contract processes, accounts and reporting.
• Previous proposal development experience a plus.
• Multinational/multicultural company experience a plus.
• Supervisory experience is a plus.

Responsabilidades

• Owns the RFP process from receipt to delivery.
• Lead internal and client meetings and negotiate with minimal support.
• Coordinate SMEs and budgets for proposals.
• Prepare, modify proposals and budgets with SME input.
• Identify and mitigate risks to completion.
• Develop contract standards and negotiate terms.
• Lead client discussions and finalise contracts.
• Draft Parexel templates and ensure alignment with client specs.
• Manage project budgets and timelines to target signature date.

Conocimientos

Problem-solving

Analytical skills

Organizational skills

Multi-tasking

Attention to detail

Communication

Interpersonal skills

Team orientation

Flexibility to work extended hours

Educación

Bachelor’s degree in Life Science, Business, Languages

MBA (preferred)

Herramientas

Salesforce

Descripción del empleo

Parexel is looking for a Proposals and Contracts Manager to be home based in Romania, Ireland, UK, or Spain.

In this client-facing role, you will take ownership of proposal (more focus here) and contract management and develop standards tailored to individual clients. You will partner with colleagues at every level of the organization, so we are looking for someone who brings excellent customer service, careful attention to detail, and the persistence to communicate clearly and effectively.

This role proactively leads internal and client meetings and negotiates with clients with minimal support. You will work independently with limited supervision to meet deadlines. Therefore we are looking for people who display confidence interacting with all levels of staff, are self-motivated, and approach their work with a sense of urgency and a positive attitude.

Proposal Development

This role carries overall accountability for the RFP process, from receipt of documentation, including the study protocol or synopsis, through to delivery.

You will:

• ensure that the appropriate Subject Matter Experts (SMEs) are assigned and notified,
• coordinate key strategic and operational areas to facilitate proposal preparation, while adhering to the Decision Rights policy.
• with assistance, prepare and modify proposals and budgets based on SME feedback and input from proposal management staff
• identify and mitigate risks to completion.
• obtain third-party quotes as needed
• ensure proposals and budgets align with client specifications and internal assumptions
• keep documents, files, and KPI data up to date.

Contract Development

This role has overall management responsibility for the contract process across specific or varied accounts, coordinating Operations, Project Management, Legal, Business Development, and Finance to prepare, review, and negotiate contracts.

You will:

• develop account-specific contract standards, including budget presentation, payment terms, and standard contract language,
• lead client discussions and negotiations as appropriate.
• create, negotiate, and finalise contracts in line with departmental SOPs and work instructions and draft documents from Parexel templates
• develop contract strategies and plans for delivery and client signature.
• amend project budgets with the project and functional teams
• provide accurate client deliverables on tight deadlines
• lead client meetings to negotiate costs and terms by the target signature date. identify and manage contractual issues requiring finance, tax, or other stakeholder input

Skills:

• Strong problem-solving skills and sound decision-making are essential
• Strong analytical, organizational, and multi-tasking skills
• Demonstrable record of consistent high-quality, on-time work under pressure
• Good judgement on when to bring in support or elevate difficult situations
• Excellent attention to detail, strong oral and written communication
• Well-developed interpersonal skills and a strong team orientation
• Able to work successfully in a matrix environment
• Ability to work irregular and/or extended hours as needed to meet the client’s proposal deadline.

Knowledge and Experience:

• Strong experience in proposals (preferred) or contracts in a CRO or other life sciences environment. Early Phase experience is preferred.
• Finance experience suitable if paired with proposals or contracting experience
• Strong understanding of the different operational aspects of clinical study conducts in different regions across the world, demonstrated by previous work experience in the industry.
• Broad experience in proposals (preferred) and contract management principles, contractual terms, pricing structures, pricing tools and data systems (e.g. Salesforce)
• Standard knowledge of managing client contract processes, accounts, and reporting.
• Previous experience in proposal development is a plus.
• Multinational and multicultural companies experience is also a plus.
• Supervisory experience is a plus.

Education:

• Bachelor’s Degree in Life Science, Business, Languages or equivalent combination of education and experience. MBA preferred.