Proposal Coordinator (Maternity Cover)

AtkinsRéalis; Dublin; On-site; EUR 40,000 - 60,000; Full time

Job summary

A leading engineering firm is seeking a Proposal Coordinator to manage bids in Dublin. The ideal candidate will have strong communication and bid preparation experience, multitasking abilities, and a track record in proposal management. This role involves collaborating with various teams to deliver quality submissions. Candidates should also have commercial awareness and the ability to meet tight deadlines.

Benefits

Flexible working arrangements

Diversity and inclusion initiatives

Professional development opportunities

Qualifications

• Track record of coordinating successful PQQ and SAQ submissions.
• Demonstrable experience at proposal coordinator level.
• Excellent interpersonal and communication skills.

Responsibilities

• Researching tender opportunities and managing tender portals.
• Collaborating with bid and project managers.
• Supporting the delivery of quality bid submissions.

Skills

Bid preparation experience

Excellent communication skills

Commercial awareness

Time management

Knowledge of public procurement bidding

Education

Degree level or equivalent professional qualifications

Tools

Office365

InDesign

MS Project

Dynamics CRM

Job description

AtkinsRéalis is seeking a Proposal Coordinator to join our busy team in Ireland. The ideal candidate will have bid preparation experience, and a background in the engineering / construction sector while not essential would be an advantage.

We are on the hunt for a passionate Proposal Coordinator, with relevant years industry experience. The role is suited to a commercially aware multitasker who can organize and prioritize assigned bids. An excellent communicator, they will coordinate inputs from a wide variety of stakeholders for all aspects of proposal preparation, ensuring quality and compelling bids are submitted in a timely manner.

The Proposal Coordinator will engage with Directors, Bid and Project Managers, our Proposal and Marketing Team, and colleagues in other countries. Various teams will provide technical expertise, project knowledge and background to support you to prepare and secure winning bids.

We’re looking for that special combination of skills and experience that make for a good Proposal Coordinator. We need the planner & project manager, communicator, analyst, and completer finisher with an eye for detail. Being creative and diverse in our thinking is part of what gives us the competitive edge, and you will be at the heart of delivering new value propositions for our growing client base.

Your Purpose:

Role requirements:

• Track record of coordinating successful PQQ and SAQ submissions.
• Demonstrable experience at proposal coordinator level demonstrating the delivery of successful outcomes.
• Experience of structured bid processes and using these consistently to drive high quality submissions (desirable).
• Demonstrable coordination of multi-disciplinary team inputs to deliver winning bids (PQQs and ITTs) on time.
• Excellent communication skills – written, verbal and presentation.
• Commercial awareness / understanding.
• Ability to undertake tasks within demanding timescales.
• Commitment to quality and attention to detail.
• Ability to produce concise, compelling narrative for PQQs and SAQ submissions.
• Maintain bid library of previous responses.

Role responsibilities:

• Researching tender opportunities and tracking, monitoring, and managing tender portals and frameworks as required.
• Collaborating with Directors, Bid and Project Managers, and the Proposal and Marketing team as required to establish, monitor, and track client relationships, opportunities, and bid progress.
• Supporting the Directors, Bid and Project Managers, and the Proposal team to deliver quality bid submissions.
• Working with the wider team to ensure adoption of the latest techniques and tools in the delivery of successful bids.
• Uploading bid / PQQ / SAQ submissions in a timely manner.
• Development of organisation charts, CVs and case studies for bid submissions.
• Create and manage SharePoint sites and MS Teams sites for bid activities.
• Ensure compliance with AtkinsRéalis’ procedures and the development and adoption of best practice.
• Proactive involvement in the development and implementation of initiatives to improve the quality and cost effectiveness, system compliance and success of PQQs/SAQs.

What you can bring:

The Individual:

• Knowledge of Ireland’s Public Procurement bidding process.
• A proven track record of successfully delivering PQQs / SAQs.
• Results orientated, inspiring, hard-working, and flexible, who works well as part of any bid team.
• Excellent interpersonal and communication skills with the ability to communicate well at all levels and in all forums from one-to-ones through to group workshops.
• Great influencing skills so that the expert knowledge they hold is maximised on each opportunity they work on.
• A mobile and flexible individual available to manage and deliver to time schedules driven by submission deadlines and client demands.
• Ability to maximise the use of tools such as Office365, InDesign (optional), MS Project, MS.
• Dynamics CRM, and industry recognised sales techniques such as Miller Heiman.
• Degree level and equivalent professional qualifications (desirable).

Behavioural Competencies:

• Self-starting, motivated and resourceful.
• A natural competitor, highly motivated and ambitious for the success of the team.
• Ability to effectively manage own time.
• Willingness to own problems and take responsibility for delivery.
• Natural networker.
• Strong delivery culture – time and quality.
• Excellent interpersonal and communication skills.
• Ability to ‘think outside the box’ and generate new and innovative ideas.
• Ability to organise and motivate across multi-disciplinary teams to achieve ‘Win Work’ objectives.

About Us:

At AtkinsRéalis we put Environment, Sustainability and Health & Safety at the heart of our business strategy. We possess a significant breadth of knowledge and depth of skills and experience for the ultimate benefit of our clients. We build long-term trusted partnerships to create a world where lives are enriched through the implementation of our ideas. Together with our clients, we’re always striving to find better ways to get things done. We are a certified CPD Accredited employer with Engineers Ireland and we were named Engineers Ireland CPD Employer of the year in 2021.

We are committed to promoting a diverse and inclusive community - a place where we can all be ourselves, thrive and develop. To help embed inclusion for all, from day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee networks to support staff from different backgrounds. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures, and ability.