Project Planning Specialist

ICON Clinical Research; Limerick; On-site; EUR 50,000 - 70,000; Full time

Job summary

ICON Clinical Research seeks a Project Planning Specialist to join the Firecrest team. You will support planning, scheduling, budgeting and cross-functional coordination for clinical trials, ensuring milestones are met and documentation is accurate.

You will work with project managers, contribute to financial tracking, and help drive process improvements to enhance efficiency and delivery across studies. This role offers exposure to global trials in a dynamic, collaborative environment.

Qualifications

• Bachelor’s degree in Project Management or Operations Management preferred; relevant experience considered.
• Experience in project coordination or project management preferred.
• Strong financial acumen and budgeting experience.
• Experience with change orders desirable.
• Excellent organizational and communication skills.

Responsibilities

• Support project managers with planning, execution and monitoring.
• Develop and maintain project timelines, budgets and resources.
• Coordinate cross-functional teams to hit milestones.
• Manage study documentation and delivery of Firecrest products.
• Support financial management and reporting, including budgets and revenue trackers.
• Contribute to process improvements for operational efficiency.

Skills

Project planning

Budget tracking

Change orders

Communication

Organizational skills

Education

PM/Operations degree

Job description

Project Planning Specialist- Firecrest

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

We are currently seeking a Project Planning Specialist to join our FIRECREST team at ICON. As part of a specialised Project Planning team, you will support the coordination and delivery of Firecrest products and services for clinical trials across the healthcare and pharmaceutical industries.

Working closely with Project Managers and cross-functional teams, you will contribute to project planning and delivery, study documentation, financial tracking and reporting, and process improvement.

What you will be doing:

• Supporting Project Managers with project planning, execution and monitoring.
• Helping develop and maintain project timelines, budgets and resource allocations.
• Coordinating with cross-functional teams to keep project milestones on track.
• Managing study documentation and assisting in the preparation and delivery of the suite of Firecrest products
• Supporting business unit financial management and reporting, including maintaining budget and revenue trackers.
• Contributing to process improvements that enhance operational efficiency.

Your profile:

• A bachelor’s degree in Project Management or Operations Management is preferred; relevant experience will also be considered.
• Previous experience in project coordination or project management is preferred.
• Strong financial acumen, including the ability to maintain budget and revenue trackers.
• Experience with change orders highly desirable
• Strong organisational skills with the ability to manage competing priorities and meet deadlines.
• Excellent attention to detail when maintaining documentation and managing data.
• Clear communication skills and the ability to collaborate effectively across teams and with stakeholders.

#LI-RD1

What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site (https://careers.iconplc.com/benefits) to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here (https://careers.iconplc.com/reasonable-accommodations)