Procurement Assistant – Dublin, Ireland

Apleona HSG Facility Management; Dublin; On-site; EUR 30,000 - 45,000; Full time

Job summary

A leading facility management company is seeking a Procurement Assistant in Dublin to manage vendor databases and procurement processes. This role involves onboarding suppliers, issuing tenders, and ensuring compliance with organizational standards. Ideal candidates should have 1-2 years of experience in facility management, excellent communication skills, and proficiency in tools like Microsoft Excel.

Qualifications

• 1-2 years experience in Facility Management.
• Excellent communication skills with customers and vendors.
• Strong analytical and numeracy skills.

Responsibilities

• Manage vendor database including onboarding and compliance checks.
• Issue Requests for Proposals and manage procurement processes.
• Ensure value for money in contracts and handle internal queries.

Skills

Communication

Analytical Skills

Numeracy

Education

Diploma or equivalent qualification

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Procurement Assistant – Dublin, Ireland

Client:

Apleona HSG Facility Management

Location:

Dublin, Ireland

Job Category:

Other

EU work permit required:

Yes

Job Reference:

f20fec32e8a7

Job Views:

3

Posted:

27.06.2025

Expiry Date:

11.08.2025

Job Description:

This role involves managing the Apleona vendor database, including onboarding new suppliers and maintaining existing ones. Responsibilities include administrative procurement duties such as issuing Requests for Proposals and Tenders, managing Price Quotations, Service Level Agreements, and Supplier Agreements.

Main duties and responsibilities:

• Engage with new suppliers and contractors, completing checks to establish approved vendors.
• Manage existing vendor records, ensuring compliance with Health and Safety, Insurance, and Financial checks.
• Retain purchase and quotation records for auditing, following company procedures.
• Procure in accordance with organizational processes using the purchasing system.
• Operate the quotation process for on-demand purchasing.
• Assist in preparing and issuing Tenders and RFPs as needed.
• Report non-compliance issues to the Procurement Manager.
• Maintain procurement catalogues and handle internal queries.
• Ensure value for money in contracts while minimizing risks.
• Collaborate with internal and external stakeholders.

Qualifications and Experience:

• 1-2 years experience in a Facility Management environment or equivalent.
• Diploma or equivalent qualification.
• Ability to meet customer requirements consistently.
• Professional communication with customers and vendors.
• Excellent oral and written communication skills.
• Strong analytical and numeracy skills.
• Proficiency in Microsoft Excel, PowerPoint, and Word.
• Commitment to organizational goals.

Working Pattern:

Monday to Friday, 8:30 AM to 4:30 PM.

Ref. 14878