Personal Assistant & Office Support

Fineco Asset Management; Dublin; Hybrid; EUR 35,000 - 52,000; Full time

Benefits offered by this job

Hybrid working

Health cover

25 days holidays

Professional memberships

Job summary

Fineco Asset Management DAC is a Dublin-based asset management company seeking a highly organised Personal Assistant to support the CEO and contribute to day-to-day office operations in a regulated asset management environment. You will manage the CEO's diary, arrange international travel, prepare briefing materials, and help coordinate events and meetings.

You will work closely with the Head of People and the executive team, exercising discretion and professional judgment.

Qualifications

• Minimum 2 years experience as a Personal/Executive Assistant with diary and travel management.
• Excellent working knowledge of Microsoft Office.
• Strong organisational and time-management skills and ability to manage multiple priorities.
• Excellent written and verbal communication and high discretion.
• Knowledge of funds/investment management would be an advantage.

Responsibilities

• Proactively manage the CEO’s diary and scheduling.
• Coordinate complex domestic and international travel, including visas and itineraries.
• Prepare briefing materials and meeting documentation.
• Organise and maintain filing systems and handle confidential correspondence.
• Coordinate events, travel, and promotional activities end-to-end.

Skills

Diary management

Travel coordination

Event planning

Microsoft Office

Discretion & confidentiality

Communication skills

Time management

Job description

Fineco Asset Management DAC (‘Fineco AM’) is a Dublin based Asset Management Company, and asubsidiary of FinecoBank S.p.A. ("FinecoBank"). FinecoBank ("Fineco") is a leading European bank with a 20-year history and a fully digital DNA with a branchless approach since the start. Fineco is one of the banks with the widest products range available. Fineco have developed a truly one-stop-solution which includes trading, investment and payment services. Fineco have developed a 100% proprietary platform for trading and investment which covers all customer needs from trading listed and OTC product to investment product such as mutual funds and ETF.

Fineco AM, which started its operations in May 2018, is authorized by the Central Bank of Ireland as a UCITS & AIFM Management Company with a MIFID top up, and it currently has approximately €39bn in assets under management. Fineco AM is a competence centre- specialised in the management of fund-of-funds, single strategy funds, as well as Structured Solutions Funds. In addition to portfolio management activities, all key supporting and controlling functions, such as Compliance, Risk, Finance and Legal, are also performed locally.

The company started with 5 employees and has experienced strong and consistent growth, with a current headcount of approximately 90 FTE’s.

Currently Fineco AM manages 3 UCITS Umbrella Funds – 1 in Luxembourg and 2 in Ireland.

The Role

We are seeking a highly organised and proactive Personal Assistant & Office Support professional to provide dedicated support to our CEO while also contributing to the smooth day‑to‑day running of the office.

The role forms part of the wider support function, led by the Head of People. While you will report into this function, you will work in close partnership with the CEO and act as a trusted and discreet point of support. This is a varied, hands‑on role requiring strong judgement, excellent time management, and the confidence to act independently.

The successful candidate will play a key role in enabling the effectiveness of the CEO and Executive team, while also contributing to an efficient, well‑run office environment.

Role Highlights

• A broad, varied role with close exposure to senior leadership and the Executive team
• A development opportunity from Personal Assistant to Executive Assistant, with increasing responsibility and scope over time
• The opportunity to work in a professional, regulated asset management environment with high standards and meaningful work
• A collaborative, respectful culture that values discretion, trust, and accountability
• Ongoing learning through hands‑on experience, mentoring, and exposure to senior‑level decision‑making
• A supportive support‑function structure, led by an experienced Head of People
• A role where quality, judgement, and professionalism are genuinely recognised

Main Responsibilities

Personal Assistant to the CEO

• Proactively manage the CEO’s diary, scheduling, rescheduling, and prioritising meetings as required
• Ensure meetings are fully prepared for, including IT set‑up, conference details, meeting rooms, catering, and other facilities
• Prepare and collate documentation and briefing materials in advance of meetings
• Coordinate complex domestic and international travel, including visas and accommodation, and produce detailed itineraries
• Prepare and submit expense reports for the CEO and Executive team
• Screen and direct calls, manage correspondence, and distribute post
• Handle confidential correspondence and sensitive matters with discretion and professionalism
• Organise and maintain both electronic and hard‑copy filing systems for the CEO
• Manage information flow accurately and in a timely manner
• Liaise effectively with external stakeholders and counterparties
• Maintain and update executive memberships, subscriptions, and professional registrations
• Support ad‑hoc requests as required

Events, Travel & Promotional Activity

• Organise and coordinate corporate events, presentations, and company gifts
• Deliver end‑to‑end management of promotional and group events, including:
• Building relationships with hotels and negotiating preferred rates
• Coordinating event dates with the parent company
• Booking taxis, buses, flights, accommodation, and ancillary travel
• Preparing detailed itineraries
• Acting as a group leader during travel where required
• Coordinating group activities, dinners, and additional arrangements

Shared Support & Office Responsibilities

Working collaboratively with the wider support team, you will also:

• Act as an office support function, ensuring appropriate office supplies, supplier sourcing, and stakeholder relationships
• Format and prepare internal and external communications, including emails, memos, presentations, and reports
• Coordinate company‑wide travel, visa, and accommodation arrangements where required
• Organise documents for signature in line with internal approval processes
• Take minutes at meetings and prepare follow‑up documentation as needed
• Draft and maintain process and procedural documentation
• Be a Health & Safety Coordinator
• Support facilities and office management activities, including:
• Maintaining office, kitchen, and postage supplies
• Organising courier and messenger services
• Coordinating facilities issues and repair requests
• Liaising with building management
• Organising office catering as required

Requirements

• Minimum 2 years’ experience as a Personal Assistant, Executive Assistant, or in a similar administrative role with significant diary and travel management responsibilities
• Excellent working knowledge of Microsoft Office
• Strong organisational and time‑management skills, with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• High levels of discretion, integrity, and confidentiality
• Strong problem‑solving skills and sound judgement
• Proven reliability, professionalism, and a strong work ethic
• Knowledge of funds / investment management (funds of funds, equity, or fixed income) would be an advantage, but is not essential

What we offer

• Growth Opportunities: Unlock your potential with career growth and professional development paths.
• Innovative Team: Be part of a dynamic and innovative team environment.
• Collaborative Culture: Thrive in a collaborative company culture that values your contributions.
• Generous Time Off: Enjoy 25 days of holidays to relax and recharge.
• Hybrid Working: Benefit from a flexible hybrid working policy, 3 days in the office, 2 days flexibility to be remote.
• Health and Dental: Comprehensive Healthcare and Dental coverage for your well-being.
• Perks and Programs: Access to TaxSaver, Bike to Work scheme, educational sponsorship opportunities, and professional memberships.
• Discretionary bonus: Opportunity to earn a performance based discretionary bonus

Fineco Asset Management DAC is proud to be an Equal Opportunity Employer

We are committed to enforcing non-discrimination of candidates based on their religion, race, ethnicity, age, gender (including pregnancy and gender identity) disability, sexual orientation, civil or family status, or for being a member of the Traveller community. We embrace and celebrate diversity in our workforce, and we are committed to creating an inclusive environment for all of our employees.

Equal Opportunity Employer (EOE) Statement

The Fineco Group is proud to be an Equal Opportunity Employer and is committed to creating a working environment that is safe and inclusive, based on mutual respect and valuing every kind of diversity, offering equal work opportunities.