Paralegal

FULLERTON FUND MANAGEMENT COMPANY LTD.; Dublin; Hybrid; EUR 45,000 - 65,000; Full time

Job summary

FULLERTON FUND MANAGEMENT COMPANY LTD. seeks a paralegal to support the Legal Team across asset management, fund operations, governance, regulatory and vendor activities.

The role reports to the Chief Legal Officer and requires four days in the office weekly (Monday as a fixed in‑office day) with one remote day. The successful candidate will draft agreements, coordinate board meetings, maintain a contract repository and assist with due diligence, disclosures and filings, while aiding

Qualifications

• Ability to take ownership and work independently.
• Organised, detail‑oriented and able to meet tight deadlines.
• Tech‑savvy with hands‑on experience in legal tech applications.
• Basic understanding of contracts, corporate governance and financial services.
• Willingness to learn and pursue professional qualifications.
• Experience in a law firm or legal department is advantageous.

Responsibilities

• Administration: handle legal invoices and expense claims.
• Advise: convey basic legal guidance to stakeholders with senior support.
• Agreements: draft and amend agreements; review letters and vendor contracts.
• Board Meetings: coordinate logistics, papers, and minutes with/without AI tools.
• Board Resolutions: draft corporate and fund resolutions using precedents.
• Contract Repository: maintain and extract metadata for contracts.
• Corporate Secretarial: maintain directorships and related records.
• Digitalisation: support automation and digital delivery of legal services.
• Disclaimer Bank: update vendor agreements using AI repository.
• Document Execution: assist with approvals, execution and storage of documents.
• Due Diligence: assist with compiling and redacting documents.
• Fund Documentation: liaise with stakeholders and external counsel; meet timelines.
• Regulatory Filings: manage MAS CISNet and other filings.
• Transactions: assist with checklists, data rooms and closing processes.

Skills

Ownership

Independent work

Organised

Attention to detail

Tech-savvy

Contract basics

Learning mindset

Education

University degree

Diploma / other qualifications

Tools

Adobe Acrobat

Microsoft Office

Outlook

OneDrive

SharePoint

Adobe Sign

Docusign

AI Contract Review Tools

Transcription Tools

Gen AI tools (Glean, Copilot)

Job description

Key duties and responsibilities

The role will report directly to the Chief Legal Officer. The successful candidate will be expected to work-from- office four times a week (with Monday being a fixed work-from-office day), with one work-from-home day per week. The Paralegal will support the Legal Team in delivering efficient, accurate and commercially practical legal services across Fullerton’s asset management, fund operations, corporate governance, regulatory and vendor-related activities.

Specific duties may include, without limitation:

• Administration: Handle recurring administrative matters, such as the processing of legal invoices and expense claims.

• Advice: Convey basic legal advice and factual/process guidance to stakeholders, with support from senior lawyers where needed.

• Agreements: Draft fee rebate, non-disclosure and sponsorship agreements using the firm’s template. Prepare amendment and termination notices in respect of existing agreements. Review audit letters, engagement letters, vendor and other agreements, all with the help of AI contract review tools and support from senior lawyers where needed.

• Board Meetings: Coordinate corporate/fund board meeting logistics, agendas, papers, action lists and post-meeting follow-up. Draft or review board minutes with or without using AI transcription tools.

• Board Resolutions: Drawing from the firm’s existing precedents, draft basic corporate and fund board resolutions relating to annual returns and audited financial statements, capital injections, dividends, new share classes, share issuances, share transfers, etc.

• Contract Repository: Systematically populate a smart contract repository with the firm’s entire suite of agreements. Take ownership for uploading clean data and for the accurate extraction and entry of all relevant meta data for each contract.

• Corporate Secretarial: Maintain the firm’s list of directorships, supervisors and equivalent positions for its corporate, fund and investment entities.

• Digitalisation: General support for the legal department’s drive to automate and digitalise the delivery of legal services.

• Disclaimer Bank: Systematically review the firm’s agreements with selected vendors/licensors (with the help of an AI contract repository) and take end-to-end ownership for updating a disclaimer bank.

• Document Execution: Assist with the obtaining of internal approvals, execution of documents and dissemination/proper storage of executed documents.

• Due Diligence: Assist with legal due diligence by compiling and redacting requisitioned documents as needed.

• Fund Documentation: Serve as a liaison between internal stakeholders (including the product team) and external counsel if needed. Coordinate and consolidate internal comments on fund documentation and ensure strict adherence to timelines for turnarounds and filings.

• Regulatory Filings: Take charge of MAS CISNet and other regulatory filings.

• Transactions: Assist with transaction checklists, data rooms, signing/closing/completion processes and closing bibles.

Education Qualification

• University or diploma undergraduate (in any discipline)
• The firm is willing to consider other qualifications (e.g., ‘A’ level pass) if the candidate has the requisite maturity and experience

Experience and Skills

• Able to take ownership and work independently
• Organised, detail-oriented and the ability to work under tight timeframes and meet deadlines
• Tech-savvy with hands-on experience in using legal tech applications
• Basic understanding of contracts, corporate governance and financial services
• Ability to grasp instructions and factual information in connection with assignments and tasks
• Resourceful and efficiency-focused with a “can do” attitude
• Growth mindset with the appetite to learn
• Willingness to undergo relevant professional qualifications or training
• Experience in a law firm or legal department of an asset management company would be advantageous

Technical Competency

• Adobe Acrobat
• Microsoft Office, Outlook, OneDrive and SharePoint
• E-signature Tools, such as Adobe Sign and Docusign
• AI Contract Review Tools, such as Harvey, Litera and SimpleDocs
• Transcription Software, such as Fireflies and Otter
• Gen AI Tools, such as Glean and Copilot
• Other Legal Tech Tools