PA/Senior Administrator

PlaceMe Recruitment; Athlone; On-site; EUR 80,000 - 100,000; Full time

Job summary

An established industry player is seeking an experienced PA/senior administrator to support department heads in a dynamic environment. This role involves managing communications, handling sensitive information, and ensuring smooth operations through excellent organisational skills. The ideal candidate will thrive under pressure, demonstrate a 'Can Do' attitude, and possess strong administrative capabilities. Join a vibrant team where your contributions will directly influence the effectiveness of leadership and enhance overall business performance. If you are ready to take on a pivotal role in a busy office setting, this opportunity is perfect for you.

Qualifications

• Minimum 2 years’ experience in a similar role.
• Strong organisational and time management skills.

Responsibilities

• Be a primary contact point for Heads of Department.
• Manage HR records and prepare meeting packs.
• Handle confidential information and manage diary.

Skills

Organisational Skills

Communication Skills

Attention to Detail

Time Management

Interpersonal Skills

Adaptability

Typing Skills

Tools

Microsoft Office Suite

Apple Suite

Job description

Overview

My Athlone based client is currently recruiting for an experienced PA/senior administrator to support a number of Department Heads.

Qualifications

• Minimum 2 years’ experience in a similar role.
• Attention to detail and professional communication and execution.
• Ability to prioritise with a high workload and work to tight deadlines.
• Strong organisational and time management skills.
• Flexible and adaptable with a “Can Do” attitude.
• Excellent interpersonal skills.
• Excellent administrative skills.
• Thorough knowledge of computer software packages – including Microsoft Office Suite and Apple Suite (in particular Keynote)
• Fast and accurate typing skills with focus on accuracy.

Responsibilities

• Be a primary contact point for the relevant Heads of Department for other stakeholders across the business.
• Handle confidential and sensitive information relating to customers, business partners, employees, business strategy and general administration.
• Record meeting minutes and collating pre or post meeting reports.
• Prepare Meeting Packs.
• Manage HR records for Department Heads’ Personnel.
• Approve and analyse of department weekly/monthly time sheets.
• Phone support for Department Heads.
• Manage meeting bookings, including venues, and greeting clients when appropriate.
• Manage customer/business partner correspondence, including preparation of mail merges and dealing with queries.
• Diary management and travel arrangements for Heads.
• Carry out special projects as assigned, and be responsible for meeting deadlines as set by Department Heads.
• Event Management Support.
• Liaise with stakeholders and external bodies on a range of issues/queries and for the completion of assigned tasks.
• Handle incoming and outgoing mail and drafting responses to queries.
• Other general office duties (filing, opening post etc.)
• Provide support to other management team members asappropriate.