Operations Administrator

AES Recycling Limited; Portlaoise; On-site; EUR 29,000 - 38,000; Full time

Job summary

A leading waste management company in Ireland is seeking an Operations Administrator based in Portlaoise. The role involves handling site administration duties and ensuring effective communication with operational personnel. Candidates should have 1 to 2 years of relevant experience, excellent organizational skills, and proficiency in Microsoft Office. A good command of written and verbal English is essential. This position aims to support the operational team and enhance customer satisfaction. Applications are due by 21 Jan 2026.

Qualifications

• Minimum 1 to 2 years experience in a similar role.
• Proficiency in the English language.
• Experience in the Transport/Waste Industry is a distinct advantage.
• Effective interpersonal and written communication skills.
• Excellent written and spoken English; eligible to work in Ireland.
• Experience in the Transport/Waste industry is advantageous.

Responsibilities

• Respond promptly to operations queries to ensure customer satisfaction.
• Assist with completion of weekly KPIs and resolve queries.
• Monitor mechanical faults on vehicles and communicate with drivers.
• Create and print route sheets daily and confirm completion.
• Ensure compliance with purchase order procedures.
• Complete weekly payroll and monitor absenteeism.
• Provide operational administration support as required.
• Support Health and Safety compliance and reporting.
• Maintain courtesy towards customers and colleagues.
• Report difficulties to the Depot Manager.

Skills

Organisational skills

Microsoft Office

Effective interpersonal skills

Verbal and written English

Transport/Waste Industry knowledge

1-2 years experience

Job description

AES Recycling is one of Ireland’s leading waste management companies. We provide customers with a reliable and environmentally responsible service, collecting waste from homes and businesses across Leinster and North Munster. Our operations are driven by innovation and sustainability, ensuring that we contribute positively to both our communities and the environment.

The Role

AES Recycling currently has a need for an Operations Administrator. The role will be based in AES Recycling Portlaoise and will report to the Depot Manager. The successful candidate will be responsible for carrying out site administration duties in a professional, efficient, and timely manner. Ensuring that communication with and required information from operational personnel is delivered clearly and, in the formats required for processing across the AES Recycling business.

Main duties and responsibilities Include

• Respond to all operations queries in a timely, clear, and concise manner, to ensure that all customer queries are dealt with to the satisfaction on the customer in every case where possible.
• Assist with completion of weekly KPI's. Assist in the management and resolution of queries from central accounts, sales, and credit control.
• Monitor and report mechanical faults on vehicles and liaise with both drivers and the hiring company.
• Create and print all route sheets on a daily basis and confirm routes when completed. Report any issues to management when and If required. Partake in any Teams meetings that are required for your day-to-day job.
• Create and amend purchase orders as required. Ensure that the purchase order procedure is fully complied with.
• Complete weekly payroll. Monitor and report absenteeism and annual leave balances and report on Working Time Directive. Keep stock takes of PPE and ensure all employees have the appropriate and adequate PPE as specified by the Company.
• Other operational administration and support as required, including weighbridge operative cover.
• All employees are expected to co-operate fully with all provisions taken by the company for ensuring Health and Safety, and Welfare of co-employees and members of the public using the premises. Assist with recording Health & Safety issues and training, including compliance with critical control reporting and waste collection permit requirements.
• Show courtesy to all customers and members of the public at all times as well as work colleagues.
• Report any difficulties encountered with others to the Depot Manager.

The Person

The ideal candidate will possess the following qualification, skills, knowledge, and attributes.

• Minimum 1 to 2 years experience in similar role.
• Excellent organisational skills are a key requirement for this role.
• Good knowledge of Microsoft Office
• Effective interpersonal skills (verbal and written) to communicate with peers and management team.
• Good Written and Verbal English essential.
• Proficiency in the English language is a requirement alongside eligibility to work in Ireland.
• Experience in the Transport/ Waste Industry a distinct advantage.

Apply Now

If you're ready to join a team that’s creating real impact, click Apply on or before 21 Jan 2026.