Office Manager | Dublin

Recruit Island; Dublin; On-site; EUR 45,000 - 70,000; Full time

Job summary

A leading construction company in Dublin is looking for an experienced Office Manager to oversee office operations. The role involves coordinating staff, managing resources, and ensuring the functionality of office systems. Ideal candidates will have a background in the construction sector, strong organizational skills, and proficiency in Microsoft Office Suite.

Qualifications

• Previous experience as an Office Manager in the construction industry.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Strong organizational and negotiation skills.

Responsibilities

• Oversee daily office operations and manage staff.
• Handle invoicing and review office accounts.
• Coordinate activities to ensure smooth office operations.

Skills

Negotiation

Problem-Solving

Organization

Education

Business or Administrative Qualification

Tools

Microsoft Office Suite

Job description

Office Manager | Dublin

Oradeo Recruitment is seeking an experienced Office Manager for an established construction company based in the Dublin Region. This is a permanent position within one of Ireland’s top construction companies.

Overview of Responsibilities:

• Oversee the daily operations of the office
• Coordinate and monitor activities within the office to ensure smooth operations
• Manage staff holidays, ensuring sufficient resources at all times, and distribute workload during absences
• Induct new office staff, liaising with IT support for setup
• Ensure office equipment is functional and log support calls as needed
• Procure office supplies as necessary
• Prepare weekly and monthly reports
• Handle invoicing and review office accounts
• Manage facility agreements and logistics
• Oversee service agreements related to the office
• Raise requisitions for procurement
• Manage office documentation and database maintenance
• Coordinate contact lists and handle telephone queries
• Distribute documents and drawings to project personnel in a timely manner
• Distribute drawing transmittals and submittals to clients
• Receive and perform quality checks on transmitted drawings and documents
• Manage document control software, ensuring proper training and use
• Maintain controlled document registers
• Liaise with scheduler, safety manager, and clients
• Maintain up-to-date organizational charts
• Cover for project time administration when required
• Manage other administrative staff
• Perform any other duties related to the role

Experience:

• Previous experience in a similar role within the construction industry
• Document controller or site admin experience considered
• A business or administrative qualification is advantageous
• Proficient in Microsoft Office Suite, especially Excel and Outlook
• Strong negotiation and problem-solving skills
• Highly organized

For more information about this role or others, contact Declan Duggan at Oradeo Recruitment confidentially on [phone] or apply in confidence.

About Oradeo - Oradeo Recruitment specializes in the construction & engineering sector. We are a leading service provider in Ireland, UK, and Europe for professional recruitment and managed labour services in Construction & Civil Engineering, Data Centres, Mechanical & Electrical, Life Sciences, and Renewable Energies sectors.