Office Manager

The Land Development Agency; Dublin; On-site; EUR 60,000 - 80,000; Full time

Job summary

A government agency in Dublin is seeking an experienced Office Manager to oversee the smooth operation of office functions. Responsibilities include managing administrative processes, supervising staff, and ensuring compliance with policies. The ideal candidate will have over 5 years of experience in a corporate environment and possess strong leadership and organizational skills. This role offers the chance to make a significant impact in a dynamic workplace.

Qualifications

• 5+ years’ experience in office management within a corporate services environment.
• Strong leadership and team management capabilities.
• Excellent organizational, time management and multitasking skills.
• Advanced proficiency in MS Office Suite.
• Problem-solving mindset with the ability to anticipate challenges.

Responsibilities

• Oversee daily office operations and administrative functions.
• Supervise and support administrative reception staff.
• Coordinate procurement and maintenance of office supplies and equipment.
• Manage relationships with vendors and service providers.
• Coordinate office maintenance, repairs and compliance.
• Support HR functions, including onboarding and offboarding.
• Organize company meetings.
• Develop and implement office policies and procedures.
• Monitor and manage office budgets and expenses.
• Act as main point of contact for stakeholders.

Skills

Leadership

Organizational skills

Time management

Multitasking

Problem-solving

MS Office Suite proficiency

Job description

Overview

The successful candidate will be responsible for ensuring the smooth and efficient running of the office by overseeing administrative processes, managing office facilities and supporting leadership in delivering a professional and well-organized workplace. The role requires strong leadership, organizational expertise and the ability to manage multiple priorities in a high-paced environment.

Responsibilities

• Oversee daily office operations and administrative functions.
• Supervise and support administrative reception staff.
• Coordinate procurement of and maintenance of office supplies and equipment in collaboration with relevant teams.
• Manage relationships with vendors, service providers and building management.
• Coordinate office maintenance, repairs and health & safety compliance.
• Support HR functions, including onboarding and offboarding.
• Organize company meetings.
• Develop and implement office polices, procedures and workflows.
• Monitor and manage office budgets, invoices and expense reporting for office related costs.
• Act as main point of contact for internal and external stakeholders.

Qualifications

• 5+ years’ experience in office management within a corporate services environment.
• Strong leadership and team management capabilities.
• Excellent organizational, time management and multitasking skills.
• Advanced proficiency in MS Office Suite.
• Problem-solving mindset with the ability to anticipate and address challenges proactively.

Apply

The closing date for applications is 22nd of September.

The Land Development Agency (LDA) is an equal opportunities employer. We are committed to promote and support a diverse and inclusive workforce, and we endeavour to provide reasonable accommodation.