Office Administrator

Drogheda Port Company Ltd.; Mornington; On-site; EUR 25,000 - 35,000; Part time

Job summary

Join a dynamic team as an Office Administrator at Drogheda Port Company Ltd., where you will coordinate reception and office operations part-time. This role requires strong organizational skills and an ability to manage various responsibilities in a professional environment.

Qualifications

• 1-3 years proven experience in Reception/office support.
• Strong understanding of administrative processes and financial procedures.
• Experience implementing systematic approaches to workflow.

Responsibilities

• Oversee day-to-day office operations for a welcoming environment.
• Manage reception, communications, and customer service.
• Provide administrative support to the management team.

Skills

Communication

Multitasking

Customer Service

Organizational Skills

Tools

Microsoft Office

Job description

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Receptionist and Office Administrator

Location: On-site - Drogheda Port, Harbourville, Mornington Road, Drogheda, Co Meath

Employment Type:Permanent Part Time (20 hours per week).

Job Overview

We are seeking highly organised and detail-oriented Office Administrators to co-ordinate our Reception and General Office on a job share basis for a maximum of 20 hours per week.

Located at Harbourville, Mornington Road, the role of Receptionist & Office Administrator is challenging, multi-tasking and rewarding. This pivotal role ensures the smooth day-to-day running of the office by managing the flow of people and communications through the building and port as a whole.

The successful candidate will be confident, outgoing, proactive, systems-oriented, and capable of managing a variety of responsibilities independently.

Key Responsibilities

• Overseeing day-to-day office operations to ensure a welcoming professional and efficient workplace.
• Procuring office and hospitality supplies and maintain inventory levels.
• Managing reception, phones, and emails, demonstrating excellent customer service and professionalism to visitors and other stakeholders.
• Managing calendars and preparation of spaces for meetings
• Managing office security.
• Communicating with customers and suppliers via email and phone regarding payments, agreements, and general inquiries.
• Working with multiple external contractors to ensure that the Office is always fully functional.
• Setting up and attending board meetings with senior management and taking accurate minutes.
• Maintaining oversight of company office property including keys, IT assets, and other physical resources.
• Managing communal spaces to ensure that all maintained in a clean, organised and efficient manner.
• Providing administrative support to the CE and other members of the management Team
• Reconcile financial data, including VAT and tax documentation, and coordinate with the company accountant as needed.
  
  

Required Skills & Competencies

• A natural communicator with a warm and professional manner and a high level of professionalism, integrity, and trust
• An ability to work independently as well as with others.
• An ability to multitask and cope well with pressure
• Strong systems implementation and process adherence mindset.
• Proficient in Microsoft office software including excel and accounting tools.
• An ability to adapt and grow with the role.
  
  

Qualifications & Experience

• 1-3 years proven experience in Reception/office support.
• Experience of implementing processes and maintaining systematic approach to workflow.
• Strong understanding of administrative processes and financial procedures.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Administrative and Support Services

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