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Office Administrator

Drogheda Port Company Ltd.

Mornington

On-site

EUR 25,000 - 35,000

Part time

15 days ago

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Job summary

Join a dynamic team as an Office Administrator at Drogheda Port Company Ltd., where you will coordinate reception and office operations part-time. This role requires strong organizational skills and an ability to manage various responsibilities in a professional environment.

Qualifications

  • 1-3 years proven experience in Reception/office support.
  • Strong understanding of administrative processes and financial procedures.
  • Experience implementing systematic approaches to workflow.

Responsibilities

  • Oversee day-to-day office operations for a welcoming environment.
  • Manage reception, communications, and customer service.
  • Provide administrative support to the management team.

Skills

Communication
Multitasking
Customer Service
Organizational Skills

Tools

Microsoft Office

Job description

Join to apply for the Office Administrator role at Drogheda Port Company Ltd.

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Join to apply for the Office Administrator role at Drogheda Port Company Ltd.

Receptionist and Office Administrator

Location: On-site - Drogheda Port, Harbourville, Mornington Road, Drogheda, Co Meath

Employment Type:Permanent Part Time (20 hours per week).

Job Overview

We are seeking highly organised and detail-oriented Office Administrators to co-ordinate our Reception and General Office on a job share basis for a maximum of 20 hours per week.

Located at Harbourville, Mornington Road, the role of Receptionist & Office Administrator is challenging, multi-tasking and rewarding. This pivotal role ensures the smooth day-to-day running of the office by managing the flow of people and communications through the building and port as a whole.

The successful candidate will be confident, outgoing, proactive, systems-oriented, and capable of managing a variety of responsibilities independently.

Key Responsibilities

  • Overseeing day-to-day office operations to ensure a welcoming professional and efficient workplace.
  • Procuring office and hospitality supplies and maintain inventory levels.
  • Managing reception, phones, and emails, demonstrating excellent customer service and professionalism to visitors and other stakeholders.
  • Managing calendars and preparation of spaces for meetings
  • Managing office security.
  • Communicating with customers and suppliers via email and phone regarding payments, agreements, and general inquiries.
  • Working with multiple external contractors to ensure that the Office is always fully functional.
  • Setting up and attending board meetings with senior management and taking accurate minutes.
  • Maintaining oversight of company office property including keys, IT assets, and other physical resources.
  • Managing communal spaces to ensure that all maintained in a clean, organised and efficient manner.
  • Providing administrative support to the CE and other members of the management Team
  • Reconcile financial data, including VAT and tax documentation, and coordinate with the company accountant as needed.

Required Skills & Competencies

  • A natural communicator with a warm and professional manner and a high level of professionalism, integrity, and trust
  • An ability to work independently as well as with others.
  • An ability to multitask and cope well with pressure
  • Strong systems implementation and process adherence mindset.
  • Proficient in Microsoft office software including excel and accounting tools.
  • An ability to adapt and grow with the role.

Qualifications & Experience

  • 1-3 years proven experience in Reception/office support.
  • Experience of implementing processes and maintaining systematic approach to workflow.
  • Strong understanding of administrative processes and financial procedures.

Seniority level
  • Seniority level
    Entry level
Employment type
  • Employment type
    Part-time
Job function
  • Job function
    Administrative
  • Industries
    Administrative and Support Services

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