Manufacturing Administrative Assistant

PepsiCo; Municipal District of Cobh; On-site; EUR 40,000 - 55,000; Full time

Job summary

A leading global food and beverage company in Ireland is seeking a Manufacturing Administrative Assistant. You will provide comprehensive administrative support, manage payroll processes, and ensure accuracy. The ideal candidate will have over 3 years of administration experience, knowledge of payroll principles, and high-level PC literacy. Join a fast-paced environment focused on continuous improvement.

Qualifications

• 3+ years significant administration experience.
• Knowledge of basic payroll principles.
• Excellent experience in offline/excel trackers.
• High-level PC literacy and knowledge of HR systems.

Responsibilities

• Provide full administrative support for payroll processes.
• Manage and update Kronos T&A for payroll accuracy.
• Complete weekly payroll files under tight deadlines.
• Act as the Kronos point of contact for queries.
• Handle correspondence, manage databases, and schedule meetings.

Skills

Administration experience

Kronos/Time & Attendance systems knowledge

Process Improvement mindset

High-level PC literacy

Job description

Overview

As a Manufacturing Administrative Assistant, you will provide comprehensive administrative and organizational support to the site, management team, and other staff members.

Responsibilities

• Provide full administrative support and responsibilities for shift payroll process for Little Island Operations.
• Management and updating of Kronos T&A (time cards) for Operations employees ensuring payroll accuracy based on the offline excel tracker for averaging payroll processes
• Completion of weekly payroll files as determined by the HR/Payroll requirements working to extremely tight deadlines and requirements each week
• Acting as the Kronos point of contact on any queries on hours worked, time cards etc. linked to employees on the averaging payroll process.
• Partnering with Operations Supervisors to confirm required details.
• Other activities as required by Plant Director including but not limited to the following:
• Handling correspondence, managing databases, scheduling meetings, and maintaining records
• Digital factory systems administration, reporting
• KPI reporting
• Administering communications for plant teams
• Support plant visit and tours
• Support of Organizational health activities
• Travel bookings and Expense administration
• Vendor set ups, SAP activities
• Plant tour and visit prep including audit support as needed
• Support of site Vitality team
• Lockers and PPE – handling issues and onboarding

Qualifications

• 3+ years significant administration experience, working with various systems (Kronos/Time & Attendance systems highly advantageous)
• Knowledge and understanding of basic payroll principles
• Excellent experience in offline/excel trackers
• Process Improvement mindset with proven experience in same.
• Working to tight timelines and deadlines every week.
• High-level PC literacy and knowledge of HR systems operation.