Manager, Payroll

ICON Clinical Research; Dublin; Hybrid; EUR 80,000 - 110,000; Full time

Benefits offered by this job

Hybrid work option

Competitive benefits

Job summary

ICON Clinical Research seeks a Payroll Manager to lead the payroll team and oversee payroll operations for the US and Canada. The role reports to the Finance Director based in Dublin and involves collaboration with HR, Finance, Legal, and Tax to ensure accurate, timely payrolls and SOX-compliant processes.

The successful candidate will manage bi-weekly payroll delivery, analyze data, generate management reports, and drive continuous improvements.

Qualifications

• 3–5 years managing a team of payroll associates.
• Strong knowledge of US and Canadian payroll and related controls.

Responsibilities

• Lead and develop the payroll team to deliver accurate, timely payrolls for US and Canada.
• Ensure payroll processes adhere to internal controls and SOX requirements.
• Coordinate with external payroll providers and internal stakeholders (HR, Finance, Legal, Tax).
• Deliver bi-weekly payroll processing with accuracy and timeliness.
• Provide reports and analytics to management and drive process improvements.

Skills

Payroll management

US & Canada payroll

SOX compliance

Excel

Team coaching

Tools

Payroll systems

HRIS

Payroll software

Job description

Payroll Manager

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

The Payroll Manager will be responsible for managing the payroll team and supporting payroll operations for the US and Canada.

The successful candidate will need to demonstrate an understanding of payroll systems, payroll legislation, reporting requirements and compliance including SOX. The role will report to the Finance Director based in Dublin and involve a significant amount of interaction with both external third parties and internal groups (Human Resources, Finance, Legal, Tax, etc.).

The Payroll Manager will also be required to manage the bi-weekly delivery of accurate payroll payments timely, analyse data, provide reports to management as needed, assist with projects and continually evaluate current processes for areas of improvements.

Responsibilities:

• As manager, create a culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs.

• Ensure day-to-day activities of the payroll team are accurate, of a high quality and in line with internal controls.

• Accountable for preparation/provision of bi-weekly payroll instructions to external payroll providers, checking results and approving accuracy.

• Ensure all payroll queries and out of cycle payment requests are dealt with in a timely manner.

• Responsible for all payroll process related audit queries, including the maintenance of SOX documentation.

• Completion of all year-end activities.

• Assist the Finance Director with ad-hoc project work.

• Manage a team of payroll specialists responsible for the delivery of accurate and timely payrolls for US and Canada.

• Manage, coach and mentor team members to ensure they are trained appropriately, understand processes and follow them accordingly.

What you need:

• Demonstrated experience, ideally 3 - 5 years, managing a Team of Payroll Associates.

• Excellent working knowledge of best practices with regard to all aspects of US and Canadian Payroll is an advantage, with experience of implementing/improving controls and driving efficiencies in a fast-moving environment.

• Excellent verbal, written and interpersonal skills with an emphasis on customer service.

• Ability to work under pressure and to strict deadlines.

• Excellent administrative skills, including accurate data entry and record keeping.

• Ability to coach and mentor other direct reports and work as part of a team.

• Flexible, willing to take on new challenges.

• Expert user of the Microsoft Office Suite, particularly Excel

• Experience of working within a shared services environment advantageous

#LI-Hybrid

What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements

• A range of health insurance offerings to suit you and your family’s needs.

• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.

• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.

• Life assurance

• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site (https://careers.iconplc.com/benefits) to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here (https://careers.iconplc.com/reasonable-accommodations)