Legal Secretary – North Dublin

Link Personnel; Dublin; On-site; EUR 40,000 - 60,000; Full time

Job summary

A reputable firm in Ireland is seeking a Legal Secretary to join its in-house legal team. The role includes managing the Legal Counsel's diary, handling legal documentation, and providing administrative support. The ideal candidate has over 2 years of legal office experience, exceptional attention to detail, and proficiency in Microsoft Office. Own transport is required due to the location, which is not serviced by public transport.

Benefits

Competitive salary

Qualifications

• Minimum 2 years’ experience in a busy legal office or in-house legal environment.
• Proven experience as an Executive Assistant or Legal Secretary.
• Exceptional attention to detail and organisational skills.

Responsibilities

• Manage the Legal Counsel’s diary, prioritising and coordinating meetings.
• Maintain legal trackers, registers, and databases.
• Draft and compile legal correspondence and complex documentation accurately.

Skills

Legal administration

Document formatting

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Tools

SAP Concur

Job description

Link Personnel are hiring a Legal Secretary on behalf of a leading Irish organisation with a strong reputation for innovation, sustainability and long-term success. This is an excellent opportunity for a professional with solid legal administrative experience to join a well-established in-house legal team and contribute to the smooth running of its day-to-day operations.

Excellent Salary offered commensurate with experience
Location: North Dublin (Own transport required – not serviced by public transport)

The Role:

The successful candidate will support the In-House Legal Counsel and Legal Secretary in the effective management of the company’s legal function. The role involves a wide range of administrative and organisational duties, ensuring the efficient operation of the Legal Office.

Key Responsibilities:

Diary & Office Management

Manage the Legal Counsel’s diary, prioritising and coordinating meetings.

Prepare agendas, follow up on action items, and ensure effective communication across teams.

Provide full secretarial and administrative support to the Legal Counsel.

Legal Administration

Maintain legal trackers, registers, and databases.

Update precedents, templates, and legal documentation.

Conduct online legal research (e.g., Land Registry, CRO, Vision-Net, Irish Patents Office).

Liaise with external legal professionals, including solicitors, barristers, mediators, and local authority planners.

Draft and compile legal correspondence and complex documentation accurately.

General Administration

Prepare Excel spreadsheets and PowerPoint presentations as required.

Manage stationery and office supply orders, including pricing and cost comparisons.

Maintain filing and archiving systems.

Process purchase orders and timesheets using SAP Concur.

Assist with legal training materials, updates, and internal presentations.

Support company secretarial and GDPR software administration.

Experience & Skills Required

Minimum 2 years’ experience in a busy legal office or in-house legal environment.

Proven experience as an Executive Assistant or Legal Secretary.

Excellent typing and document formatting skills.

Strong proficiency in Microsoft Word, Excel, and PowerPoint.

Exceptional attention to detail and organisational skills.

Ability to work independently and meet strict deadlines.

Discretion, integrity, and a professional approach to confidential work.

Strong interpersonal and communication skills.

Flexible and solutions-oriented with a collaborative mindset.

Must have own transport due to location.

Willingness to work flexible hours when required to support business needs or provide cover.