Hospital Clerical Officer

RGH-Global Limited; Dublin; On-site; EUR 38,000 - 42,000; Full time

Job summary

Join a forward-thinking organization dedicated to mental health care as a Clerical Officer. This permanent full-time role offers the opportunity to make a meaningful impact within a supportive administration team. You will be responsible for managing patient files, ensuring compliance with hospital policies, and providing administrative support to clinical teams. With a focus on detail and confidentiality, you will play a crucial role in transitioning from paper to electronic medical records. Enjoy a range of benefits including career development, comprehensive training, and a contributory pension while contributing to a vital cause.

Benefits

Contributory Pension

Free Onsite Staff Parking

Career Development

Comprehensive Training Programmes

Further Education Supports

Onsite Library and Research Facility

Employee Assistance Programme

Subsidised Onsite Restaurant

Cycle to Work Scheme

Qualifications

• At least 2 years of experience in administration.
• Strong IT systems and data management skills.

Responsibilities

• Maintain patient files and documentation management.
• Assist with patient administration and data entry.
• Ensure compliance with hospital policies.

Skills

IT Systems

Data Management

Attention to Detail

Confidentiality

Education

2+ years in Administration

Job description

Position: Clerical Officer

Location: Dublin D16

Role: Permanent Full Time - 39 hours per week.

Salary: 38,000 - 42,000 per annum (depending on experience)

Start: ASAP

Are you ready to make a meaningful impact in mental health care? Join an administration team that's dedicated to delivering specialised, patient-centred services in a supportive and inclusive environment.

What You'll Do:

• Collation and maintenance of patient files
• Filing and documentation management
• Delivery and collection of files and paperwork to/from clinical teams
• Maintaining up-to-date records of file locations
• Monitoring and responding to emails
• Assisting with the Patient Register
• Coordinating offsite storage and retrieval of files
• Scanning and sending patient information to hospitals and doctors
• Printing patient labels as needed
• Keeping offices stocked and tidy
• Maintaining efficient general office procedures
• Liaising with internal departments and external agencies confidentially and professionally
• Providing cover within the Patient Administration team as required
• Maintaining strict confidentiality and attention to detail at all times
• Ensuring compliance with all hospital policies and procedures
• Assisting with file archiving and document preparation for Subject Access Requests/Freedom of Information
• Supporting data entry into quality management systems
• Providing admin support to the Electronic Patient Record Implementation Team
• Assisting in the transition from paper to electronic medical records

About You:

• You bring at least 2 years of experience in administration.
• You excel at IT systems and data management, with an eye for detail.
• Experience in mental health settings or regulatory compliance is a plus!

Take the next step in your career and help shape the future of mental health care.

Benefits include:

• Contributory pension
• Free onsite staff parking
• Career development
• Comprehensive training programmes
• Further education supports
• Onsite library and research facility
• Employee assistance programme
• Subsidised onsite restaurant
• Cycle to work scheme