Health & Safety Administrator

Sigmar Recruitment; Balbriggan; On-site; EUR 33,000 - 40,000; Full time

Job summary

Sigmar Recruitment is seeking a Health & Safety Administrator for a 12-month contract in North Dublin. The role focuses on coordinating fire drills, maintaining safety records, and supporting audits, with a strong emphasis on compliance and training.

Ideal candidates will bring QQI Level 6 Health and Safety and a recognised qualification such as IOSH Managing Safely, with NEBOSH NGC viewed favourably. A full, clean driving licence is essential, and the position requires transport to multiple

Qualifications

• Leaving Certificate or equivalent; QQI Level 6+ in Health and Safety desirable.
• Recognised health and safety qualification such as IOSH Managing Safely desirable; NEBOSH NGC favoured.
• Proven administrative experience in a large, multidisciplinary or public sector organisation.
• Excellent communication and interpersonal skills with high attention to detail.
• Ability to work independently and as part of a team.
• Willingness to complete the Fire Trainer Programme or hold Fire Safety Trainer/Fire Warden qualification.
• FETAC Level 6 Train the Trainer desirable.
• Full clean manual driving licence essential.
• Discretion and ability to manage confidential information.

Responsibilities

• Coordinate and document fire drills, evacuation procedures, and fire safety training across multiple premises.
• Maintain up-to-date records of fire safety checks, testing, and fire risk assessments.
• Support the Health and Safety team in tracking compliance, following up on audit findings, and disseminating safety information.
• Record, monitor, and maintain health and safety incidents, near misses, and hazards using electronic systems; generate reports.
• Provide day-to-day administrative support, including meeting coordination, minute-taking, filing and reporting.
• Promote a positive health and safety culture and act as a contact for staff queries on compliance.
• Assist with ISO 45001 and ISO 45003 management systems and audits.

Skills

Fire safety coordination

Administrative support

Record keeping

Audit support

Attention to detail

Education

QQI Level 6 Health and Safety

IOSH Managing Safely

NEBOSH National General Certificate

Job description

Health & Safety Administrator - 12 month contract - North Dublin - due to location, transport is required.

About Your New Employer

• Be part of a leading organisation committed to maintaining the highest standards in health, safety, and fire compliance. Benefit from excellent training opportunities, ongoing professional development, and exposure to best-in-class health and safety practices within a diverse, multidisciplinary environment. You will assist in maintaining compliance with statutory obligations under the Safety, Health and Welfare at Work Act 2005, the Fire Services Acts, and internal health and safety management systems

About Your New Job as an Health & Safety Administrator, you will:

• Coordinate and document fire drills, evacuation procedures, and fire safety training across multiple premises.
• Maintain up-to-date records of fire safety checks, testing, and fire risk assessments.
• Support the Health and Safety team in tracking compliance, following up on audit findings, and disseminating safety information and guidance.
• Assist in the recording, monitoring, and maintenance of all health and safety incidents, near misses, and hazards using electronic systems, and generate reports to identify patterns, risks, and opportunities for improvement.
• Provide day-to-day administrative support, including meeting coordination, minute-taking, filing, and management reporting.
• Promote a positive health and safety culture and act as a point of contact for staff queries regarding compliance.
• Support the implementation and maintenance of ISO 45001 and ISO 45003 management systems and assist with the preparation and coordination of internal and external audits.

What Skills You Need for this Health & Safety Administrator role;

• Leaving Certificate or equivalent; relevant third-level qualification QQI Level 6 or higher in Health and Safety or related discipline desirable.
• Recognised health and safety qualification (e.g. IOSH Managing Safely) desirable; candidates working towards NEBOSH National General Certificate will be favourably considered.
• Proven administrative experience within a large, multidisciplinary or public sector organisation.
• Excellent communication and interpersonal skills, high attention to detail, and accuracy in record management.
• Ability to work both independently and collaboratively as part of a team.
• Willingness and ability to complete the Fire Trainer Programme within an agreed timeframe, or hold an equivalent recognised Fire Safety Trainer / Fire Warden qualification.
• FETAC level 6 "Train the Trainer" qualification desirable.
• Full clean manual driving licence essential
• Proven discretion and ability to manage sensitive and confidential information.

What's on Offer

• Salary starting at €36,500, 35 hours per week.
• Ongoing training and career development opportunities, including completion of recognised Fire Safety Trainer programmes.
• Opportunity to make a meaningful impact, supporting health, safety, and fire compliance in a key organisational role.