Grade VI - Assistant Payroll Manager - HR26118

St. Vincent's University Hospital; Dublin; On-site; EUR 65,000 - 90,000; Full time

Job summary

St Vincent's University Hospital is inviting applications for an Assistant Payroll Manager - Grade VI Officer in the Salaries Department. The role involves managing payroll processes, PAYE returns, SEPA transmissions, and staff rota coverage, with opportunities to lead projects and liaise with auditors.

The successful candidate will support payroll accuracy, ensure compliance with evolving legislation, and collaborate across HR, Pensions and Finance to deliver timely payroll services in a large

Responsibilities

• Assisting in the efficient running of the Payroll Department to ensure accuracy of payments and deductions for all employees
• Preparation of PAYE Monthly Returns for review by payroll manager and liaising with Revenue/ROS when necessary
• Preparation and transmission of Monthly payroll Sepa Files
• Delegation of Monthly payroll jobs to Grade Vs and Grade IVs
• Manage staff rota and ensure adequate cover when leave occurs
• Supervising of Grade Vs
• Continual reviewing of procedures and updating where applicable
• Undertake projects as directed e.g. changes in legislation or changes introduced by the HSE
• Keeping abreast of all developments and changes in practice generally in the Health Service
• To be aware of all legislative changes affecting payroll and initiate procedures for implementing same
• Ensuring that an effective liaison is maintained between HR, Pensions and Payroll Department (including attending relevant management meetings)
• Ensuring that an effective liaison is maintained between the Payroll Department and hospital employees
• Ensure that the HR policies within the Hospital are strictly adhered to
• To ensure that adequate records are maintained in a satisfactory condition in order to provide information as required and to fulfil all the statutory requirements on an on-going basis
• Liaise with the external and internal auditors, when necessary
• Assist in the commissioning and implementation of integrated application software to support the payroll systems
• Collect, interpret and present in conjunction with departmental staff, data and information on the Department’s activities, staffing and expenditure
• Deputising for the Payroll Manager as required
• Attend meetings at the request of the Director of Finance
• Assist in preparation of costing exercises
• Assist in Project work when requested
• Liaise with the Finance Department Accounting Unit as necessary to assist in the preparation of financial reports
• Liaise with the Management, Systems, and Financial Accounting Units as necessary to assist in the preparation of various ad hoc financial management assignments
• Ensure that statistical and management information is provided to Management as required
• Assist the Management Accountant in ensuring that expenditure is controlled within agreed budgets limits and in compliance with the Hospital’s financial plan

Job description

Overview

Applications are invited for the position of Assistant Payroll Manager - Grade VI Officer in the Salaries Department of St. Vincent’s University Hospital.

Job Details

Reference

HR26118

Job Nature

Full Time Permanent

Job Location

St Vincent's University Hospital

Grade

Grade VI

Overview

Applications are invited for the position of Assistant Payroll Manager - Grade VI Officer in the Salaries Department of St. Vincent’s University Hospital.

Informal Enquiries or Role Specific Enquiries to: Mr Martin Fitzpatrick, Payroll Manager, Tel: [phone], e-mail: [e-mail]

Key Responsibilities

• Assisting in the efficient running of the Payroll Department to ensure accuracy of payments and deductions for all employees
• Preparation of PAYE Monthly Returns for review by payroll manager and liaising with Revenue/ROS when necessary
• Preparation and transmission of Monthly payroll Sepa Files
• Delegation of Monthly payroll jobs to Grade Vs and Grade IVs
• Manage staff rota and ensure adequate cover when leave occurs
• Supervising of Grade Vs
• Continual reviewing of procedures and updating where applicable.
• Undertake projects as directed e.g. changes in legislation or changes introduced by the HSE
• Keeping abreast of all developments and changes in practice generally in the Health Service
• To be aware of all legislative changes affecting payroll and initiate procedures for implementing same
• Ensuring that an effective liaison is maintained between HR, Pensions and Payroll Department (including attending relevant management meetings)
• Ensuring that an effective liaison is maintained between the Payroll Department and hospital employees
• Ensure that the HR policies within the Hospital are strictly adhered to
• To ensure that adequate records are maintained in a satisfactory condition in order to provide information as required and to fulfil all the statutory requirements on an on-going basis
• Liaise with the external and internal auditors, when necessary
• Assist in the commissioning and implementation of integrated application software to support the payroll systems
• Collect, interpret and present in conjunction with departmental staff, data and information on the Department’s activities, staffing and expenditure
• Deputising for the Payroll Manager as required

Assisting Management Accounting

• Attend meetings at the request of the Director of Finance
• Assist in preparation of costing exercises
• Assist in Project work when requested
• Liaise with the Finance Department Accounting Unit as necessary to assist in the preparation of financial reports
• Liaise with the Management, Systems, and Financial Accounting Units as necessary to assist in the preparation of various ad hoc financial management assignments
• Ensure that statistical and management information is provided to Management as required
• Assist the Management Accountant in ensuring that expenditure is controlled within agreed budgets limits and in compliance with the Hospital’s financial plan

Closing date of applications: 08/09/2026.