Front Desk Maintenance and Facilities Administrator

EZ Living Furniture; Galway; On-site; EUR 30,000 - 40,000; Full time

Job summary

A leading Irish furniture retailer is seeking a Front Desk Maintenance and Facilities Administrator to support its retail and distribution operations in Galway. This role involves administrative duties, coordination with service providers, and ensuring high standards of company maintenance. Candidates should possess exceptional communication and organizational skills, with proficiency in Microsoft Office. Opportunities for career development and generous staff perks are offered.

Benefits

Generous staff discounts

Pension scheme

Bonus scheme

Educational support scheme

Discounted corporate healthcare

Employee assistance programme

Career development opportunities

Continuous professional development

Qualifications

• Must be proficient in Microsoft Office and able to learn in-house systems easily.
• Experience in reporting and expense management is required.
• A full Irish driving license is preferred but not mandatory.

Responsibilities

• Greet visitors and direct calls as needed.
• Manage all incoming deliveries and coordinate with departments.
• Schedule maintenance and services across multiple locations.
• Ensure adherence to Health and Safety protocols in maintenance work.

Skills

Exceptional communication skills

Excellent administrative & organisational skills

Proficient Microsoft Office user

Ability to use own initiative

Reporting and expense management experience

Full Irish driving licence preferred

Job description

Overview

EZ Living Furniture was founded in Galway in 1998. We are a family run Irish retailer operating nationwide, as well as a full online shopping experience offering delivery throughout Ireland. We are the largest independent Furniture Retailer in Ireland employing over 350 people. An exciting opportunity has arisen to join EZ Living Furniture as a Front Desk Maintenance and Facilities Administrator. The successful candidate will play an essential role in our large fast paced operation and will be based in our Head Office in Galway. If you are interested in taking on a new challenge at a growing company, we encourage you to apply today.

The Person

The right candidate will be responsible for providing support to our 22 Retail Stores, 5 Distribution Centres and our Facilities & Maintenance Team, in the coordination of all maintenance and services that are required nationwide to ensure our brand is presented to the highest standards at all times.

Responsibilities

Front Desk Tasks

• Greeting all visitors, answering the reception phone and directing the call accordingly
• In take of all deliveries and direct to relevant dept
• Responsible for ordering all stationery and ink orders
• Responsible for ordering uniform orders and safety equipment orders across all departments
• Booking of hotel and travel requests
• Book meeting rooms when requested
• Working closely with accounts dept invoice approvals for orders
• Recording and reporting all store maintenance and facilities requests
• All vehicle repair and maintenance requests
• Research and engage with new suppliers where possible to ensure cost saving across the above sectors

Facilities and Maintenance Duties

• Liaise with all Store/Warehouse Managers regarding the upkeep and maintenance of our locations
• Coordinate with third party companies on existing and upcoming works required in all facilities
• Ensure Health and Safety protocols are adhered to - i.e. lift/escalator maintenance etc.
• Approval of all invoices related to works carried out and liaise with the Accounts Department to ensure suppliers are paid in a timely manner
• Ordering and scheduling of the waste bins in all locations
• Sourcing and scheduling painters and window cleaners
• All CU group and G4S (fire, security and monitoring) requests i.e contract negotiations, maintenance requests, urgent repairs or call outs, CCTV issues
• All hoist hires for jobs, i.e roof repairs, signs, electrical, air con, and arranging for delivery and collection

Skills & Qualifications

• Exceptional communication skills
• Excellent administrative & organisational skills
• Proficient Microsoft Office user, with an easy ability to learn our inhouse systems
• Ability to use your own initiative, escalating issues to senior management when appropriate
• Reporting and expense management experience
• Full Irish driving licence preferred

Why join us

• We\'re dynamic and expanding
• Fun, fast paced & high energy work environment
• Culture of developing and promoting from within the company
• Our Generous staff discounts
• Our pension scheme
• Our Bonus Scheme
• Our Educational Support Scheme
• Our Discounted corporate rate health care
• Our free Employee Assistance Programme
• Our wellbeing initiatives like our Bike to work scheme
• Career Development Opportunities
• Continuous professional development with dedicated training resources
• Employee Discount Card