Facilities Coordinator/Front Desk Administrator

Thermo Fisher Scientific; Athlone; On-site; EUR 30,000 - 40,000; Full time

Job summary

A leading scientific company in Athlone is seeking a dependable team member for administrative support, focusing on facilities management and maintenance scheduling. The ideal candidate should have a Leaving Certificate and relevant experience. This role emphasizes strong communication skills and the ability to prioritize tasks effectively, supporting the well-being of employees through a collaborative work environment.

Benefits

Competitive salary

Extensive benefits package

Flexible working culture

Qualifications

• Previous experience comparable to at least 1-2 years.
• May require solid understanding of building and maintenance.
• May require GMP knowledge.

Responsibilities

• Plan and schedule all maintenance and preventative maintenance activities.
• Generate work orders, track progress, and ensure completion.
• Coordinate and implement daily work schedules.

Skills

Proven track record to perform tasks efficiently and accurately

Ability to prioritize resources

Strong oral and written communication skills

Computer proficiency

Education

Leaving Certificate or equivalent

Job description

Position Overview

A dependable team member who will provide administrative support performing the day-to-day administrative functions and assigned tasks related to reception management, facility services, building maintenance, engineering projects, and/or equipment maintenance.

Essential Functions

• Plan and schedule all maintenance and preventative maintenance activities
• Generate work orders, track progress, and ensure completion
• Coordinate and implement daily work schedules, prioritizing critical tasks
• Schedule and direct contractors for repairs and manage vendor relationships
• Perform daily walkthroughs to review PMs & WOs, verifying task completion
• Monitor space cleanliness and organization for inspection readiness
• Coordinate with other onsite teams to meet client needs
• Communicate with customers, engineers, and subcontractors
• Develop and address ticket jobs in the in-house system
• Complete various complex facilities support services
• Respond to facility-related emergencies and coordinate utility-related issues
• Manage multiple projects and balance priorities

Education and Experience

• Leaving Certificate or equivalent.
• Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 1-2 years). In some cases an equivalency, consisting of a combination of appropriate education, training and/or directly related experience, will be considered sufficient for an individual to meet the requirements of the role.

Knowledge, Skills, Abilities

• Proven track record to perform tasks efficiently and accurately.
• Ability to prioritize resources to meet our customers needs.
• Working with fellow employees to resolve Facilities related issues.
• Consistently positive attitude and the ability to interact effectively with others.
• Strong oral and written communication skills.
• Computer proficiency.
• Thorough understanding of office equipment.
• May require solid understanding of building and maintenance such as electrical, plumbing, HVAC and construction codes.
• May require GMP knowledge.
• Good understanding of security systems
• Out of hours on-call duties would be required occasionally.

Work Environment

Thermo Fisher Scientific values the health and wellbeing of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive. Below is listed the working environment/requirements for this role:

• Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner.
• Able to work upright and stationary for typical working hours.
• Ability to use and learn standard office equipment and technology with proficiency.
• Able to perform successfully under pressure while prioritizing and handling multiple projects or activities.

Why Join Us

We hire the best, develop ourselves and each other, and recognize the power of being one team. We understand that you will want to grow both professionally and personally throughout your career, and therefore you will benefit from an award-winning learning and development programme, ensuring you reach your potential.

What We Offer

As well as being rewarded a competitive salary, we have an extensive benefits package based around the health and well-being of our employees. We have a flexible working culture, where PPD clinical research services truly value a work-life balance. We’ve grown sustainably year on year but continue to offer a collaborative environment, with teams of colleagues eager to share expertise and have fun together. We are a global organization but with a local feel.

Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory with PPD, part of Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.

Apply today! http://jobs.thermofisher.com

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

Accessibility/Disability Access

Job Seekers with a Disability: Thermo Fisher Scientific offers accessibility service for job seekers requiring accommodations in the job application process. For example, this may include individuals requiring assistance because of hearing, vision, mobility, or cognitive impairments. If you are a job seeker with a disability, or assisting a person with a disability, and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone at 1-855-471-2255*. Please include your contact information and specific details about your required accommodation to support you during the job application process.

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