Facilities Coordinator

Neylons Facility Management; Shannon; On-site; EUR 60,000 - 80,000; Full time

Job summary

A facilities management company is seeking a Facilities Coordinator in Shannon, County Clare. This role involves coordinating various services, managing staff, overseeing contractors, and ensuring compliance with health & safety regulations. Candidates should have experience in facilities management and strong organizational skills. A relevant qualification is required. The position offers a Monday to Friday work schedule from 8 AM to 4:30 PM.

Qualifications

• Experience in managing Hard and Soft Services in a facilities environment.
• Strong organizational and problem-solving skills are essential.
• Ability to coordinate teams and effectively communicate with clients.

Responsibilities

• Coordinate Hard and Soft Services and manage staff effectively.
• Ensure compliance with health & safety regulations.
• Oversee cleaning standards and asset tracking.

Skills

Experience in Facilities Management

Strong organizational skills

Problem-solving skills

Ability to manage teams

Knowledge of health & safety regulations

Education

Relevant qualification in Facilities Management, business, or technical field

Job description

We are looking for a Facilities Coordinator to join our team in a manufacturing environment in Shannon, Co Clare.

Working Pattern: Monday to Friday, from 8 AM to 4:30 PM.

Key Responsibilities:

• This hands-on role involves coordinating Hard and Soft Services, managing staff, overseeing contractors, and ensuring compliance with health & safety regulations.
• Assist staff in completing planned and reactive maintenance tasks.
• Ensure work orders are completed on time and to a high standard.
• Manage contractor visits, ensuring proper documentation and compliance.
• Oversee cleaning standards, stock management, and asset tracking.
• Handle staff scheduling, training, and performance monitoring.
• Monitor utilities and ensure cost-effective management.
• Generate reports on staff issues, KPIs, and maintenance activities.
• Ensure efficient management of the Asset register. Ensuring all damaged FF&E is recorded and reported.
• Ensure any accidental and wilful damage is recorded and reported promptly.
• Manage Time and Attendance records, manage and sign off on Annual leave requests, manage sick leave, staff queries.
• Manage staff training through Human Focus.

A full job description will be presented at the interview stage.

Requirements:

• Experience in Facilities Management, including Hard and Soft Services.
• Strong organizational and problem-solving skills.
• Ability to manage teams and liaise with clients effectively.
• Knowledge of health & safety regulations and compliance.
• A relevant qualification in Facilities Management, business, or a technical field.
• Garda Vetting required.

Please note that this job description is subject to change and a full description will be provided at the interview stage.