Facilities Assistant

Aramark Ireland; Munster; On-site; EUR 30,000 - 40,000; Full time

Job summary

A leading facilities services provider in Munster is hiring a Facilities Assistant. The role involves maintaining operational standards, supporting office management, and ensuring effective communication with stakeholders. Candidates should have at least 2 years experience in a similar role and demonstrate strong organisational and interpersonal skills. This full-time permanent position offers a supportive work environment.

Qualifications

• 2 years experience in a similar facilities role.
• Experience working in a fast-paced office environment.
• Some experience of working within a busy mailroom department.

Responsibilities

• Daily inspections of facility areas for readiness.
• Maintain operational standards for cleanliness and organization.
• Support office relocations and ensure quality service.

Skills

Excellent communication skills

Interpersonal skills

Organisational skills

PC literacy

Ability to prioritize

Dependable and flexible

Experience in mailroom

Health & safety knowledge

Education

Educated to Leaving Certificate Level

Tools

MS Office (Word, Excel, PowerPoint)

Job description

ARAMARK Workplace Solutions (AWS) are currently recruiting for an Facilities Assistant based in our Primary Care Centre in the South of Ireland (Carrick-on-Suir). This is a full-time permanent position reporting to the Regional Facilities Manager (South).

Job Responsibilities:

• Daily rounds and reading of all M&E systems to ensure operations.
• Daily inspection of PCC rooms to ensure ready for working day, reporting any issues appropriately
• Deal with cleaning issues and stock levels.
• Stationary checks, restock stationary on request
• Carry out weekly stationary requirements and place order & check when received.
• Look after key boxes and issue keys (signing out) when necessary
• Set up for meetings and rearrange afterwards.
• Support office relocations, moves and office re-layouts.
• Support PPM activities, Energy, Wastes and Cleaning checks across the site
• Receive large/bulky items on site and move to destination
• Maintain open office areas in good order
• Porterage of heavy parcels, equipment and miscellaneous items
• Ad hoc tasks as requested by the FM Coordinator or Regional Facilities Manager
• Provide cover to the mailroom as required including receiving and sorting mail, distributing incoming and internal mail
• Responsible for the overall function of the Facilities Assistant Role within the centre.
• Responsibility for all couriers, mail and postal activity
• Supervise and co-ordinate third party contractors attending site and inspect works after.
• Maintain visitors/contractors log and report any incidents.
• Carry out emergency procedures in the event of a fire, flood, break in, or accident etc.
• Liaise with client and stakeholder to optimise quality of service
• Comply with relevant Health & Safety requirements and be familiar with and ensure that fire, health and safety regulations are adhered to in all parts of the building and car park by inspecting, checking signage and advising on defects.
• Ensure the fabric and finish of the overall site is properly maintained and in good condition.
• Inspect all common areas for any leaks etc and arrange for remedial repairs.
• First responder with regards RealTime FM and reactive tacks within the centre.

Skills:

• Candidate requirements (education, skills, experience):
• 2 years experience in a similar facilities role
• Excellent communication, interpersonal and organisation skills
• PC literate basic understanding of PC use, email, system information, documents updateing.
• The ability to communicate effectively, both over the telephone and face to face is essential
• Planning and organisational skills are also required as the role requires balancing many different duties and being able to prioritise
• Ability to accurately complete tasks assignments & responsibilities in timely manner
• Experience of working within a fast paced office environment
• Dependable and flexible, able to work independently as well as part of a team
• Some experience of working within a busy mailroom department
• Educated to Leaving Certificate Level
• Knowledge of MS office packages, Word, Excel, Powerpoint
• Experience of working within an office/healthcare environment
• A basic understanding of good health & safety practices
• Experience of using basic mailroom equipment and dealing with international online courier systems