Facilities Administration Coordinator

DPS Group Global; Cork; On-site; EUR 40,000 - 60,000; Full time

Job summary

A leading engineering firm is seeking a Facilities Administration Coordinator for a 12-month contract in Ringaskiddy, Cork. Responsibilities include coordinating meetings and workshops, managing stakeholder requests, and supporting administrative processes. Candidates should have a minimum of 2 years in corporate administration, strong communication skills, and proficiency in Microsoft Office. Join us to drive sustainable solutions and thrive in an inclusive environment.

Qualifications

• Minimum 2 years of corporate administration or planning experience.
• Strong communication and presentation skills (written and verbal).
• Advanced proficiency in Microsoft Office applications.

Responsibilities

• Coordinate and execute department workshops, meetings, and events.
• Manage team calendars and schedule meetings efficiently.
• Handle stakeholder requests and provide ad hoc logistical support.

Skills

Corporate administration experience

Communication skills

Presentation skills

Proficiency in Microsoft Office

Organisational skills

Problem-solving abilities

Team collaboration

Job description

Overview

Arcadis DPS Engineering are a seeking a Facilities Administration Coordinator for a Pharmaceutical assignment located in Ringaskiddy, Cork. This is initially a 12-month contract.

Responsibilities

• Coordinate and execute department workshops, meetings, and events (virtual and in-person)
• Organise weekly and monthly meetings, including Core Team, Sponsors, Stakeholders, and Town Halls
• Support the development and distribution of meeting and communication decks
• Lead or host interactive workshops and meetings, both virtually and in person
• Collaborate with vendors and external partners to ensure seamless service delivery
• Manage team calendars and schedule meetings efficiently
• Handle stakeholder requests and provide ad hoc logistical support as required
• Maintain administrative processes and support operational project management tasks

Qualifications

• Minimum 2 years of corporate administration or planning experience
• Strong communication and presentation skills (written and verbal)
• Advanced proficiency in Microsoft Office applications
• Excellent organisational, prioritisation, and problem-solving abilities
• Ability to work independently and collaboratively within a team

Why Join Arcadis?

At Arcadis, we empower individuals to excel because your contributions matter. Taking a skills-based approach, we provide opportunities for you to shape your career, maximize your impact, and grow professionally.

By joining us, you’ll engage in meaningful work that drives sustainable solutions for a better planet while leaving a lasting legacy.

Our Commitment to Equality, Diversity, and Inclusion

We are dedicated to creating an environment where everyone can thrive. Through our six ED&I workstreams—Age, Disability, Faith, Gender, LGBT+, and Race—we foster innovation by bringing together diverse perspectives. Together, we strive to improve quality of life while building a more inclusive future.