Executive Assistant - Ringsend

Howden Group Holdings; Dublin; Hybrid; EUR 55,000 - 78,000; Full time

Job summary

Howden Ireland is seeking an Executive Assistant to provide high-level administrative, operational, and strategic support to the CFO, CRO and COO within a fast-paced insurance environment. The role is based at Ringsend and offers a full-time permanent position.

You will manage diaries, coordinate meetings with regulators and senior stakeholders, prepare board packs, and safeguard confidential information while enabling senior leaders to focus on governance and commercial outcomes.

Qualifications

• Minimum of 2 years’ experience ideally working in the Insurance industry.
• Experience supporting multiple C-level executives is highly desirable.
• Familiarity with Irish corporate governance, board procedures, and compliance expectations is desirable.
• Knowledge of industry terminology, processes, and stakeholders within the insurance sector is advantageous.

Responsibilities

• Manage complex and dynamic diaries, meetings, travel plans, and scheduling for the CFO, CRO and COO across internal and external commitments.
• Act as the main gatekeeper for all incoming correspondence, email triage, and meeting prioritisation, including managing competing requests for time.
• Coordinate meetings with regulators, board members, external partners, and clients, ensuring materials and minutes are prepared, distributed, and actioned.
• Track and follow up on key executive deliverables, deadlines, and commitments to ensure progress is maintained across strategic initiatives.
• Support the CFO, CRO and COO in managing confidential HR, governance, and legal matters, including assisting with evaluations and director correspondence.

Job description

Who are we?

Howden is a global insurance group with employee ownership at its heart. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 24,000 employees spanning over 56 countries. People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden.

Howden Ireland are delighted to have a vacancy as an Executive assistant, based out of our Ringsend office, on a full-time permanent basis.

About The Position

The Executive Assistant will provide high-level, proactive administrative, operational, and strategic support to the CFO, CRO and COO in a fast-paced, regulated insurance environment. This role is critical to the efficiency and effectiveness of the executive leadership team and ensures that senior leaders are enabled to focus on core decision-making, governance, and commercial outcomes. The successful candidate will act as the central coordination point for executive activity, while also supporting key business operations, governance reporting, calendar management, and high-level stakeholder engagement and communication. This role is ideal for someone who is ambitious and energetic, and who is looking to fast-track their learning and career progression.

Key Responsibilities

• Manage complex and dynamic diaries, meetings, travel plans, and scheduling for the CFO, CRO and COO across internal and external commitments.
• Act as the main gatekeeper for all incoming correspondence, email triage, and meeting prioritisation, including managing competing requests for time.
• Accompany the Executive Team to key meetings.
• Take actions and hold relevant members of staff accountable for delivery of those actions.
• Carry out specific projects and research as required.
• Prepare executive-level documents, presentations, agendas, board packs, and reports to a high professional standard.
• Coordinate meetings with key stakeholders such as regulators, board members, external partners, and clients, ensuring materials and minutes are prepared, distributed, and actioned.
• Track and follow up on key executive deliverables, deadlines, and commitments to ensure progress is maintained across strategic initiatives.
• Support the CFO, CRO and COO in managing confidential HR, governance, and legal matters, including assisting with evaluations and director correspondence.
• Support and manage key strategic initiatives as agreed with the CFO, CRO and COO.
• Liaise with senior internal stakeholders as needed to ensure the Business continues to move and succeed at the desired pace.
• Manage the scheduling and logistics of off-site leadership and business events, working closely with other key teams such as Marketing.

About You

• Minimum of 2 years’ experience ideally working in the Insurance industry.
• Experience supporting multiple C-level executives is highly desirable.
• Familiarity with Irish corporate governance, board procedures, and compliance expectations is desirable.
• Knowledge of industry terminology, processes, and stakeholders within the insurance sector is advantageous.

About Howden Ireland

Howden Ireland is part of Howden, the global insurance intermediary group, and has over 600 employees across 28 local offices advising clients on their commercial insurance, personal insurance, health insurance, life and pensions and mortgage requirements. Our success is primarily down to the incredible people we employ. For more information, please visit About Us | Howden Ireland (howdengroup.com)

What do we offer in return?

A career that you define.

At Howden, we value diversity – there is no one Howden type. Instead, we’re looking for individuals who share the same values as us: Our successes have all come from someone brave enough to try something new.

We support each other in the small everyday moments and the bigger challenges.

We are determined to make a positive difference at work and beyond.

Reasonable adjustments.

We’re committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.

*Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.

Permanent

Permanent Howden began in 1994, as just three people and a dog. Now there are 23,000 of us, and we're a leading global insurance group, managing $37bn of premiums for our clients. Our largest shareholder group is us – the people who work in the business – supported by three long-term, minority growth-equity partners who share our vision to build a business to last, one that will never be sold. The owner's mindset is something that's embedded in our culture; our people readily take ownership of their decisions, their actions, and their outputs. They’re invested in every sense. And we all know that by working together to drive the business forward, everyone will benefit from the extraordinary results we can achieve.