Executive Assistant - Part Time

Aramark Ireland; Dublin; On-site; EUR 35,000 - 50,000; Part time

Job summary

A leading service provider is seeking a highly organised Executive Assistant to support the CEO in Dublin. This part-time role involves managing administrative tasks, coordinating communications, and facilitating meetings. The ideal candidate should have at least 5 years of experience in executive support and be proficient in Microsoft Office Suite. Strong relationship-building skills and discretion are essential. Join a values-driven global organisation and contribute to strategic initiatives.

Qualifications

• Minimum 5 years’ experience in a similar executive support role.
• Proven ability to handle confidential business information.
• Self-motivated with a proactive approach.

Responsibilities

• Serve as the primary contact for the CEO.
• Manage sensitive and confidential information.
• Provide high-level administrative support.
• Prepare board papers and internal communications.
• Facilitate meetings and take minutes.

Skills

Handling confidential business information

Relationship-building skills

Proactive problem-solving

Time management

Attention to detail

Communication skills

Tools

Microsoft Office Suite

Job description

Aramark proudly supports clients, partners and customers in food services, facilities management, property services, and retail solutions. We are a leading service and solutions provider within the Northern Europe region and part of a $16bn global industry leader headquartered in the US. We need talented, energetic, passionate people to help us do this. Our work strives to contribute to a better world for both people and the planet, including commitments to engage our employees, empower healthy consumers, build local communities, source ethically, inclusively, and responsibly, operate efficiently and reduce waste. Aramark employs over 16,000 people throughout Northern Europe.

About the Role

We are seeking a highly organised and proactive Executive Assistant to support the CEO Ireland and the wider Operations Team. This part-time role is pivotal in enabling the CEO to focus on strategic priorities by managing administrative tasks, coordinating communications, and ensuring smooth day-to-day operations. You will act as a central point of contact, representing Aramark with professionalism and discretion, and delivering exceptional service to internal and external stakeholders.

Responsibilities

• Serve as the primary contact for the CEO, leveraging internal relationships and corporate knowledge to work efficiently.
• Manage sensitive and confidential information with the highest level of discretion.
• Provide high-level administrative support including complex calendar and diary management, meeting coordination, and travel arrangements.
• Coordinate the CEO’s online presence and communications.
• Prepare board papers, briefing packs, presentations, and internal/external communications.
• Organise hospitality for meetings and events, both on- and off-site.
• Support once-off projects and assist in event planning.
• Facilitate meetings: prepare agendas, take minutes, and distribute follow-up actions.
• Conduct research and prepare documents for review by the CEO.
• Assist in compiling departmental reports and summarising data from various sources.
• Manage expense submissions and liaise with travel agents to create detailed itineraries.
• Maintain file systems, manage emails, and perform general administrative duties.

Qualifications

Minimum 5 years’ experience in a similar executive support role.

Required Skills

• Proven ability to handle confidential business information and personnel data with discretion.
• Strong relationship-building skills across all levels of the organisation and with external partners.
• Self-motivated with a proactive approach to problem-solving and follow-through.
• Comfortable working in a fast-paced, dynamic environment with flexibility to adapt to changing priorities.
• Excellent time management and multitasking abilities.
• Proficient in Microsoft Office Suite, especially PowerPoint and Excel (including financial graphs).
• Effective meeting coordination and minute-taking skills.
• Exceptional attention to detail and organisational skills.
• Strong written and verbal communication skills.

Preferred Skills

This is a unique opportunity to work closely with senior leadership in a values-driven, global organisation. You’ll play a key role in supporting strategic initiatives and ensuring operational excellence at the highest level.