Executive Assistant - Dublin

Grant Thornton; Dublin; On-site; EUR 40,000 - 56,000; Full time

Job summary

Grant Thornton Ireland is seeking an Executive Assistant to join our Dublin office. You will support 2–3 Partners in Operations and their teams, handling complex diary management, travel arrangements, client communications, and meeting coordination.

The role requires strong organisational skills, discretion with confidential information, and proactive problem solving. You will contribute to onboarding, templates, and CRM maintenance, with opportunities to develop within a fast-moving, global

Qualifications

• Experience supporting multiple senior leaders is preferred.
• Excellent organisation and attention to detail.
• Ability to manage competing priorities in a fast-paced environment.
• Strong written and verbal communication skills.

Responsibilities

• Act as gatekeeper / first point of contact for partners.
• EA to 2–3 partners and provide admin support to their teams.
• Manage complex diary scheduling and prioritise appointments.
• Coordinate complex travel arrangements and itineraries.
• Handle calls and professional communications with clients and colleagues.
• Organise internal and external meetings and board sessions.
• Maintain client data in the CRM and update records.
• Prepare client documents and presentation materials in PowerPoint.
• Support business continuity planning and project coordination.
• Perform various ad-hoc administrative duties as required.

Skills

Diary management

Travel coordination

Client liaison

MS Office

CRM knowledge

Tools

CRM

PowerPoint

Job description

Executive Assistant

The Role:

An exciting opportunity has arisen to join our Dublin office as an Executive Assistant. This is a great opportunity for someone looking to gain experience within a dynamic professional services firm. You will have the opportunity to develop your career and gain experience working in a fast-moving team. Your position will involve providing support and assistance to 2-3 Partners within Operations and key members of their teams. If you are looking to develop your skillset in a dynamic, global firm, then this position is for you.

Who are we looking for?

• Dedicated high achievers.

• People who thrive in a fast-paced environment and will stop at nothing to ensure a project is complete.

• Detail-oriented process improvers.

• Critical thinkers who naturally see opportunities to develop and optimise work processes, finding ways to simplify and standardise.

• Self-directed people who take ownership of their work to drive productivity, change, and results.

What does the position entail?

• Act as a gatekeeper / first point of contact for their partners

• EA to 2-3 partners and provision of administrative support to key members of their teams

• Complex diary management and planning through prioritisation of appointments

• Complex travel arrangements

• Receiving calls and dealing with clients and colleagues in a professional manner

• Organising internal and external meetings

• Maintenance of client contact information within the CRM system

• Maintaining templates for key client documents

• Liaising with Client Take On Team to ensure efficient onboarding of clients

• Managing all correspondence

• Agenda planning & minute-taking at key team meetings

• Preparation of presentation slides and material using PowerPoint

• Business continuity planning

• Assist with the coordination and management of special projects, as required

• Various ad-hoc administration duties

What skills will the successful candidate have?

• Handle confidential information and sensitive issues in a reliable and discreet manner

• Have the ability to work as part of a team, while also being able to use initiative when needed

• Have the ability to communicate professionally and articulately at all levels

• Have strong organisational skills and an efficient approach to organising their tasks

• Have a strong client focus

• Have excellent oral and written communication skills

• Be flexible and adaptable to learning/taking on new tasks and responsibilities

• Be proficient in MS Office packages

• Knowledge of CRM would be an advantage, but not essential, as full training will be given

• Have a high level of attention to detail

About Us

We are Grant Thornton

Grant Thornton Ireland is rapidly approaching 3,000 people, in 9 offices across Ireland, Isle of Man, Gibraltar and Bermuda. With a presence in over 149 countries around the world and a global network of 73,000 people, we bring our clients the local knowledge, national expertise and global presence to help them succeed – wherever they’re located.

At GT, we work as trusted advisors, bringing local knowledge and national expertise, with a global presence, to help businesses succeed – wherever they are located. We make business more personal by investing in building relationships and empowering our clients to make the right decisions for their organisation now and for the future. Whether that is working with the public sector to build thriving communities, with regulators and financial institutions to build trust, or with a diverse range of businesses to help them achieve their goals, Grant Thornton Ireland work hard to support clients to act on the issues that matter.

At GT Ireland we don’t just predict your future, we build it.

A Career at GT

Looking for a more fulfilling role in professional services? One where fresh thinking, collaboration and diversity are valued? At Grant Thornton we do things differently.

What does this mean for you?

A career in a more inclusive working environment, a more collaborative work culture, a more supported, flexible working role, more possibilities to grow and more opportunities to help shape the future for your clients. We respect and value your experience. And we want you to bring your authentic self to work and be at your best. It is how it should be.

Grow with us

At Grant Thornton, we care about our people and work hard to make you feel valued. If you are looking to deepen and develop your skills, knowledge, and experience throughout your career, then that is what you will get, and more.

Our Benefits

Please follow this link (https://www.grantthornton.ie/careers/benefits/#faq_5953339_3) for information on our generous benefits package.

About the Team

Equity, diversity and inclusion

At Grant Thornton, we provide equitable opportunities for all our colleagues. We are a responsible, sustainable business where equity, diversity and inclusion (ED&I) is at the forefront of our workplace culture agenda, and today, we continue to build and develop on our existing ED&I structure and strategy to meet our workplace culture needs. People are at the heart of our business and teams built with varied individuals present diverse viewpoints, which need to be heard and valued.

We are all at our best when we are able to be ourselves and we view integrity and authenticity as integral values to bring to our day-to-day work-life at the firm. We are excited to see the personality and perspectives you will bring to our team because we know we will all benefit from them. Diversity of thought, background and experience enables better decision‑making, improves the quality of our delivery, and helps us to meet the needs of our clients. Our firm is built on people and their ideas, so we want to hear all the new perspectives and fresh thinking you have to offer. You form the bedrock of our firm’s best‑practice principles and we will champion you as leaders from day one.

Reward and benefits

Our reward and benefits are designed to create an environment where our people can flourish. We are committed to building a culture where our people have access to the necessary benefits to help promote a healthy lifestyle and thrive.

Recognition

We want to create a culture of recognition and celebrating success, by saying thank you to people who surpass our expectations and recognising the right values and behaviours. Our Shout Out recognition scheme is our way of highlighting and promoting achievements. Whether you simply want to say thank you, celebrate a special occasion or give an award for doing something exceptional, you can do all of this and more through the scheme.