Executive Assistant – Contract

Huawei Ireland Research Center; Dublin; On-site; EUR 40,000 - 55,000; Full time

Job summary

A global technology company seeks an Executive Assistant to provide high-level support to its leadership team in Dublin. The role involves managing communications, organizing events, and ensuring smooth operations. Ideal candidates have over 3 years of experience and excellent organizational skills. This on-site position requires 5 days a week in Dublin 2.

Qualifications

• 3+ years of experience as an Executive Assistant, Office Manager, or Team Assistant supporting senior leadership.
• Excellent judgment in prioritizing competing demands and handling sensitive information.
• Strong organizational skills for managing multi-stakeholder meetings and travel logistics.

Responsibilities

• Screen and prioritize communications on behalf of leadership.
• Manage meeting logistics including conference calls and agendas.
• Organize academic seminars and industry partnership meetings.

Skills

Organizational skills

Professional communication

Judgment and discretion

Proactive problem solving

Attention to detail

Tools

PowerPoint

Word

Excel

Job description

About Huawei

Huawei is a leading global provider of information and communications technology (ICT) infrastructure and smart devices. With integrated solutions across four key domains – telecom networks, IT, smart devices, and cloud services – we are committed to bringing digital to every person, home and organization for a fully connected, intelligent world.

At Huawei, innovation focuses on customer needs. We invest heavily in basic research, concentrating on technological breakthroughs that drive the world forward. We have more than 180,000 employees, and we operate in more than 170 countries and regions.

About The IRC

Huawei Ireland Research Centre (IRC) mission is to position Huawei as a recognized technology leader and a global provider of information and communications technology (ICT) solutions. To achieve this we are building an industry-recognized multi-discipline Research Centre of experts with focus on medium-term to long-term issues. The IRC will work closely with an open innovative ecosystem with Huawei customers to address real-world issues. The IRC will also engage with key European universities to build a basic research capability to support Huawei technical projects.

About The Role

Are you a detail-oriented professional who enjoys keeping complex operations running seamlessly? We’re looking for a proactive Executive Assistant to provide high-level administrative and organizational support to the leadership team of our Cloud Reliability Lab. In this role, you’ll help the lab run efficiently day to day by coordinating conferences and events, managing travel and scheduling, handling team logistics, and ensuring smooth communication across our research and engineering groups.

The Cloud Reliability Lab at the Huawei Ireland Research Center focuses on advancing the reliability and performance of Huawei Cloud by tackling cross-functional challenges in hardware, software, networking, monitoring, and operations. Our diverse team includes industry experts, researchers, and Ph.D. interns working together on cutting-edge projects. As Executive Assistant, you’ll play a key role in connecting our Dublin-based team with colleagues across Europe, global engineering partners, and corporate headquarters by helping everything stay organized, on time, and running smoothly.

Key Responsibilities

• Screen and prioritize communications on behalf of leadership, manage calendars strategically, and prepare presentations and reports
• Manage meeting logistics including conference calls, teleconferences, agendas, and minutes with clear follow-up actions
• Coordinate conference participation, paper submissions, travel logistics, and speaking engagements for researchers attending major international conferences
• Organize academic seminars, industry partnership meetings, and lab events including visiting researcher coordination and workshop logistics
• Handle personnel administration including onboarding/offboarding, equipment and access provisioning, expense processing, and coordination with HR and finance teams
• Coordinate with headquarters and other research centers as needed to support lab operations as needed
• Maintain relationships with key external contacts including industry partners, academic collaborators, and visiting executives

Requirements

• 3+ years of experience as an Executive Assistant, Office Manager, or Team Assistant supporting senior leadership or technical teams
• Excellent judgment in prioritizing competing demands, protecting executive time, and handling sensitive information with discretion
• Strong organizational skills managing conference deadlines, travel logistics, visitor coordination, and multi-stakeholder meetings
• Professional communication skills for interacting with executives, researchers, industry partners, and corporate stakeholders
• Proficiency in creating presentations, reports, meeting agendas, and documentation in PowerPoint, Word, and Excel
• Proactive problem solver who removes blockers, makes decisions independently, and handles difficult situations diplomatically
• Self-organized with strong attention to detail and ability to multitask in a fast-paced research environment

Preferred Experience

• Experience supporting research, academic, or technical teams
• Track record coordinating international conferences, academic events, or technical symposiums
• Experience working in multinational organizations with distributed teams
• Background managing industry partnerships, collaboration agreements, or external stakeholder relationships
• Familiarity with onboarding processes, equipment provisioning, and access management in technical environment

Location

Dublin, Ireland. This is an on-site role requiring 5 days per week in Dublin 2.

ONLY CANDIDATES WHO MAY LIVE AND WORK IN IRELAND WITHOUT RESTRICTION CAN BE CONSIDERED FOR THIS POSITION.

DUE TO THE HIGH VOLUME OF REPLIES, ONLY CANDIDATES WHO ARE SHORTLISTED FOR INTERVIEW WILL BE CONTACTED.

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