Executive Assistant

AbbVie; Dublin; On-site; EUR 42,000 - 66,000; Full time

Job summary

AbbVie North Dublin is seeking an Executive Assistant to support the Director of ME&C Security and the Director of Supply Chain Security. You will manage calendars, coordinate meetings and events, and oversee engagements to enable Leadership Team to focus on strategic decision‑making.

The role requires 3–5 years in a similar multinational environment, strong MS Office including PowerPoint, excellent organizational and interpersonal abilities, and a discreet, proactive approach to handling

Qualifications

• Third-level qualification in Business or related discipline (preferred).
• 3–5 years of experience in a similar role, preferably in a multinational environment.
• Proficiency in Microsoft Office, including PowerPoint (required).
• Fast and accurate typing skills, excellent organizational, communication and interpersonal abilities.
• Capacity to handle confidential information with integrity.
• Proactive approach to duties.
• Fluent English required; French is desirable.

Responsibilities

• Calendar management and day-to-day operations for the Leadership Team.
• Scheduling and agenda management of Leadership Team meetings, distribution of metrics, and tracking of action items.
• Attendance at Leadership Team meetings to align metric reporting.
• Project participation with Global Security cross-functional teams, including All Employee Meetings and Culture & Engagement initiatives.
• Coordination of communications, email updates, and digital screen content where security messages are prominent.
• Organization of Leadership Team events, off-site training, and team building activities.
• Management of VIP visitor logistics, including accommodation, transport, meeting rooms, catering and restaurant bookings.
• Maintenance of the meeting room booking system.
• Travel arrangements for Directors and their direct reports, including flights, accommodation, car hire and expense claims via Concur.
• Requisition of e-Carts for purchase orders supporting Leadership Team functions, including order creation and payments.

Skills

Microsoft Office

Typing

Communication

Interpersonal skills

Confidentiality

Proactivity

Education

Bachelor's degree in Business or related discipline

Tools

Microsoft PowerPoint

Concur

Job description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas including immunology, oncology, neuroscience, and our Allergan Aesthetics portfolio.

Job Description

AbbVie helps people around the world live better days and better lives each year. We are currently recruiting for an Executive Assistant to support the Director of ME&C Security and Director Supply Chain Security at the AbbVie North Dublin site. The role manages calendars, coordinates meetings and events, and oversees internal and external engagements to enable the Leadership Team to focus on strategic decision‑making.

Responsibilities

Key activities you will perform in this role include:

• Calendar management and day‑to‑day operations for the Leadership Team.
• Scheduling and agenda management of Leadership Team meetings, distribution of metrics, and tracking of action items.
• Attendance at Leadership Team meetings to align metric reporting.
• Project participation with Global Security cross‑functional teams, including All Employee Meetings and Culture & Engagement initiatives.
• Coordination of communications, email updates, and digital screen content where security messages are prominent.
• Organization of Leadership Team events, off‑site training, and team building activities.
• Management of VIP visitor logistics, including accommodation, transport, meeting rooms, catering and restaurant bookings.
• Maintenance of the meeting room booking system.
• Travel arrangements for Directors and their direct reports, including flights, accommodation, car hire and expense claims via Concur.
• Requisition of e‑Carts for purchase orders supporting Leadership Team functions, including order creation and payments.

Qualifications

• Third‑level qualification in Business or related discipline (preferred).
• 3–5 years of experience in a similar role, preferably in a multinational environment.
• Proficiency in Microsoft Office, including PowerPoint (required).
• Fast and accurate typing skills, excellent organizational, communication and interpersonal abilities.
• Capacity to handle confidential information with integrity.
• Proactive approach to duties.
• Fluent English required; French is desirable.

Equal Opportunity Employer

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only – for more information, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: https://www.abbvie.com/join-us/reasonable-accommodations.html