Executive Assistant

Lidl Ireland; Dublin; Hybrid; EUR 53,000 - 67,000; Full time

Benefits offered by this job

Private medical insurance

Company pension

Hybrid work model (up to 2 days remote

Maternity & Paternity Leave top up

On-site gym and canteen

Job summary

Lidl Ireland is seeking an experienced Executive Assistant to support Board Directors, reporting to the Head of Board Support. The role emphasizes high discretion, stakeholder coordination, and calendar/meeting management in a dynamic environment.

The EA will prepare documents, manage travel, and handle confidential information, with hybrid working options and ongoing development opportunities within a market-leading team.

Qualifications

• Fluency in German and English is essential.
• Proven executive support experience in a fast-paced environment.
• Strong time management and ability to handle multiple tasks.
• Meticulous attention to detail and professional demeanor.
• Excellent written and verbal communication skills.

Responsibilities

• Provide high level support to Board Directors and senior leadership.
• Anticipate requirements and manage calendars and meetings.
• Prepare documents, reports, and presentations; assist with ad hoc projects.
• Plan meetings/events and coordinate follow-up actions.
• Handle inquiries and act as a liaison with internal/external stakeholders.
• Arrange travel and accommodation for Directors; manage confidential information.
• Maintain strong stakeholder relationships across the business.

Skills

Fluency in German and English

Executive support

Time management

Attention to detail

Communication skills

Education

Third level qualification (preferred)

Tools

Google Workspace

Job description

Summary

From our Head Office to the shop floor and everywhere in between our primary goal is to create and deliver a fantastic customer journey for everyone who shops at Lidl. With over 7,000 colleagues across our stores, warehouses and offices in Ireland and Northern Ireland we are a big and ambitious team. We know our people are our greatest asset and our success is down to the commitment and dedication of our team.

The role of Executive Assistant (EA) is a unique, diverse, and exciting position within a fast-paced, dynamic and market leading company. We are looking for a highly organised, passionate team player who has a proven track record working effectively with senior management. The successful candidate will be adept at developing strong working relationships with stakeholders across the business, have a strong business acumen and highly effective communication skills. This role requires the highest level of confidentiality and professionalism. The Executive Assistant reports to the Head of Board Support.

What you'll do

• Providing high level business support to Board Directors/Senior Directors and working with your portfolio and key stakeholders to understand support requirements.
• Anticipating Director requirements in line with company calendars and business priorities
• Ensuring that Directors’ diaries are managed correctly and optimised for success, in line with business priorities and changing demands
• Preparing accurate and well-presented documents, reports and presentations and assuring support for key strategic initiatives by completing ad hoc projects/tasks as directed.
• Planning identified meetings and events and coordinating the follow up of key actions
• Acting as a point of contact both internally and externally and handling queries appropriately on behalf of Directors
• Overseeing and booking travel arrangements and accommodation requirements for Directors
• Carrying out general administrative duties including financial reconciliation
• Processing confidential and sensitive information with judgement and tact
• Maintaining a strong working relationship across the business

What you'll need

• A solid Executive Assistant skill set, ideally with 3 years’ experience within a fast-paced environment
• Fluency in both German and English are essential
• Exemplary time management skills with a proven track record of supporting and working with senior leadership and coordinating multiple competing tasks
• Meticulous attention to detail
• A professional and assertive manner with strong interpersonal skills
• Exceptional communication skills – both written and verbal
• Proven ability to work to tight deadlines while maintaining a confidential and professional manner
• First-rate knowledge of Google Mail, Docs, Sheets, and Slides with knowledge of Google Workspace as an advantage
• Reliable, resourceful and action oriented, with an ability to work on your own initiative
• Ability to work independently or as part of a team
• A third level qualification is not essential but preferred
• Full driving licence required

What you'll receive

• €52,500 rising to €67,000 after 3 years
• 20 days holidays per annum rising to 25 days after two years
• Private employee medical insurance
• Company pension
• Flexible start and finish times
• Initial training and on-going development from an experienced team member
• Excellent opportunities for career progression
• Individuals recognised as high performing will be invited to join our Leadership Academy as part of your on-going development
• Dynamic work environment
• Modern office facility with free parking
• On-site gym and canteen
• Hybrid working model - up to 2 days remote working per week
• Mobile and broadband discounts with Three network
• Maternity & Paternity Leave top up, Marriage Leave, Employee Assistance Programme

Lidl is an equal opportunities employer. If you have any particular requirements, we will ensure any reasonable accommodations are implemented as part of the recruitment and selection process. We value diversity and inclusion in our workplace and want to ensure that all applicants have the same opportunity regardless of gender, civil status, family status, sexual orientation, age, disability, race, religious belief, political opinion or membership of the traveller community.