Exception Template - Business Support and Administrative - IRE (contract)

Microsoft; Dublin; On-site; EUR 21,000 - 23,000; Full time

Job summary

Allegis Global Solutions is hiring a Site Administrator to support the Azure Core Ireland team in Dublin. The onsite role acts as the primary administrative contact, handling onboarding, seating management, and day-to-day operations.

The contract is for 3 months, with a 40-hour work week. Pay is €15–€17 per hour (PAYE) and the successful candidate will manage multiple priorities with minimal supervision.

Qualifications

• Program management experience with the ability to manage multiple priorities.
• Strong organizational skills and high attention to detail.
• Excellent follow-through and execution.
• Ability to manage confidential information and stakeholder communication.

Responsibilities

• Serve as the main administrative contact for Azure Core Ireland employees.
• Manage office seating plans and coordinate desk allocations.
• Support workplace logistics and operational requests.
• Coordinate onboarding activities for new hires and offboarding processes.
• Plan and coordinate team meetings and morale events; manage event logistics.
• Handle administrative requests from onsite leadership and maintain records.

Job description

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Role Summary

This is an onsite Site Administrator position supporting the Azure Core Ireland team in Dublin. The person will be the primary administrative contact for the site, helping employees with onboarding, offboarding, seating management, workplace operations, team events, and day-to-day administrative support. The ideal candidate is highly organized, comfortable managing multiple priorities, experienced in workplace operations, and able to work independently with minimal supervision.

Key Responsibilities

Workplace & Site Operations

• Serve as the main administrative contact for Azure Core Ireland employees.
• Manage office seating plans and coordinate desk allocations.
• Support workplace logistics and operational requests.
• Ensure smooth day-to-day site administration.

Employee Lifecycle Support

• Coordinate onboarding activities for new hires.
• Support employee departures and offboarding processes.
• Partner with team administrators and support teams to ensure seamless employee experiences.

Event & Meeting Coordination

• Support planning and execution of team meetings.
• Coordinate morale events and team activities.
• Manage logistics for larger group gatherings.

Administrative Support

• Handle administrative requests from onsite leadership.
• Track and follow up on action items.
• Ensure compliance with internal administrative policies and procedures.
• Maintain accurate records and documentation.

Must-Have Skills (Non-Negotiable)

• Program Management

Experience

2-5+ years

• Planning and coordinating multiple activities simultaneously.
• Managing timelines, stakeholders, and deliverables.
• Driving tasks to completion with minimal supervision.
• Workplace Operations

Experience

2-5+ years

• Office/site administration experience.
• Seating management, facilities coordination, workplace logistics.
• Employee onboarding and offboarding support.

Experience

2+ years

• Strong Microsoft Office skills.
• Experience using collaboration and administrative tools.
• Ability to manage employee records, trackers, calendars, and reporting.

Additional Requirements

• Strong organizational skills.
• High attention to detail.
• Excellent follow-through and execution.
• Ability to manage confidential information.
• Strong stakeholder communication.

Nice-to-Have Skills

• Experience supporting technical or engineering organizations.
• Experience within large multinational companies.
• Event planning experience.
• Facilities/vendor coordination experience.
• Experience supporting multiple managers or teams.Microsoft ecosystem experience (Teams, Outlook, SharePoint).

Experience Level Guidance

• 3-7 years of site administration, office management, workplace operations, executive support, or program coordination experience.

Additional Details

• Location: Leopardstown, Dublin, D, D18
• Duration: 3 Months
• Shift Timings: Monday – Friday (Business Hours)
• Pay Range: €15 - €17/Hour (PAYE)
• Weekly Schedule: 40 hours

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyse application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

Pay Rate Range

15 - 17 EUR hourly