ESB Subsidiary Company Secretary

ESB; Dublin; Hybrid; EUR 60,000 - 71,000; Full time

Job summary

ESB is seeking a Company Secretariat professional to manage a defined portfolio of subsidiary companies and ensure compliance with statutory and governance requirements. You will coordinate Board and Committee meetings, draft minutes and resolutions, and liaise with internal stakeholders to uphold high governance standards.

Based at ESB's Dublin head office, the role offers hybrid working with in-person collaboration at least two days per week and opportunities to contribute to strategic

Qualifications

• Third level qualification in a related field (e.g. company law, corporate governance, legal qualification).
• Proven track record in company secretarial or related role in Irish/UK jurisdiction.
• Strong knowledge of public sector governance standards and procedures.

Responsibilities

• Ensure timely compliance with statutory and regulatory requirements, including corporate filings, beneficial ownership obligations and maintenance of statutory records.
• Coordinate Board, Committee and Shareholder meetings, including scheduling, notices, agendas, board packs, minutes and resolutions.
• Maintain high governance standards, adhering to governance frameworks and policies.
• Act as a trusted contact on company law and governance matters, liaising with in-house legal and stakeholders.
• Build and maintain relationships with Directors and support induction, training and duties awareness.
• Support production of year-end financial statements for subsidiaries with Financial Operations Team.
• Contribute to continuous improvement in the Company Secretariat, including digitisation and new ways of working.

Skills

Communication skills

Secretarial skills

Analytical abilities

Discretion

Education

Related degree in company law/corporate governance

Corporate secretarial qualification (CGI)

Job description

Position Description

ESB is a purpose-led organisation focused on creating a brighter future and leading the transition to reliable, affordable, low-carbon energy. To support delivery of ESB’s Net Zero by 2040 Strategy, ESB has a growing number of joint ventures, subsidiary & associate companies (>200) operating in electricity generation, supply and related activities, international consulting, IT/Telecoms and asset management. These companies are primarily Irish and UK based, with a small number based in Europe and the far East.

ESB is a purpose-led organisation focused on creating a brighter future and leading the transition to reliable, affordable, low-carbon energy. To support delivery of ESB’s Net Zero by 2040 Strategy, ESB has a growing number of joint ventures, subsidiary & associate companies (>200) operating in electricity generation, supply and related activities, international consulting, IT/Telecoms and asset management. These companies are primarily Irish and UK based, with a small number based in Europe and the far East. This role offers an opportunity to join ESB’s Company Secretariat team and play an important part in supporting high standards of corporate governance across the organisation. The successful applicant will be part of a small team and will have responsibility for managing a defined portfolio of subsidiary companies.

Key Responsibilities

• Ensure timely compliance with all statutory and regulatory requirements, including corporate filings, beneficial ownership obligations and maintenance of statutory records.
• Coordinate Board, Committee and Shareholder meetings, including scheduling, issuing notices, preparing agendas, compiling board packs and drafting minutes and resolutions.
• Maintain high standards of corporate governance, ensuring adherence to governance frameworks, company constitutions and related policies and procedures.
• Act as a trusted point of contact on company law and governance matters, working closely with the in-house legal team and responding to queries from internal and external stakeholders.
• Build and maintain strong relationships with Directors and support director induction, training and ongoing awareness of their duties and responsibilities.
• Support the production of year-end financial statements for subsidiary companies in collaboration with the Financial Operations Team.
• Contribute to continuous improvement initiatives within the Company Secretariat, including digitisation, new ways of working and support for internal projects.

Essential

Experience and Qualifications

• Third level qualification in a related field (i.e. company law, corporate governance, legal qualification).
• Minimum of 5 years' relevant work experience in a company secretarial or related role in an Irish or UK jurisdiction.
• Strong knowledge of public sector governance standards and procedures.
• Proven ability to communicate effectively with stakeholders at all levels and translate complex material into meaningful information.
• High standard of secretarial skills, technical and analytical abilities.
• Ability to work proactively and independently, applying discretion when dealing with confidential information.
• Proven track record in working in team environment with a focus on delivering results and working to tight deadlines.

Desirable

• A corporate secretarial qualification from the Chartered Governance Institute is highly desirable.
• The role involves some travel, so a driving license is highly desirable.

Location

This position will be based in F27, ESB’s Head Office, Dublin 2.

Smart Working at ESB is designed to make ‘in-person’ time together as purposeful as possible while also enabling the effective use of digital tools and hybrid arrangements to preserve our commitment to flexibility. The successful candidate may work flexibly within the jurisdiction where they have been employed, with attendance at the workplace for in-person collaboration at least two days per week. All Smart Working arrangements are subject to regular review based on the operational requirements of the role, the team, and the business.

Reporting To

This role will report to the Manager Company Secretariat.

Why Work with Us?

• Opportunity to lead Ireland’s transition to net zero carbon future
• Career development through mentoring and training
• Corporate Social Responsibility Opportunities
• Sports and Social Clubs
• Networking opportunities
• Credit Union
• Generous Pension
• Access to staff well-being programmes
• Generous parental leave entitlements
• Strong values-based and inclusive culture
• Strong commitment to diversity, equity and inclusion
• Great team environment working to our Core Values: Courageous, Caring, Driven and Trusted

Salary

€59,900 - €70,500 per annum (depending on experience)

Closing Date

18th September 2026

Interview

• Accountable and Ethical
• Collaborative
• Growing and Adaptive
• Proactive
• Respectful and Supportive

Notes

Your application will be held in reserve for 6 months should you be suitable for the role.

The successful candidate will be required to evidence their right to work in the Republic of Irelandprior to commencement of employment.