Engineering Support Specialist

Claran Consultants Ltd; The Municipal District of Dundalk; On-site; EUR 80,000 - 100,000; Full time

Job summary

A consultancy firm in Ireland is seeking an Engineering Support Specialist to ensure the smooth operation of the Engineering department. Responsibilities include managing administrative tasks, overseeing document control, and coordinating training. Candidates should possess strong organizational skills, knowledge of quality management systems, and proficiency in Microsoft Office. A Leaving Certificate is required, with advanced qualifications preferred.

Qualifications

• Strong organizational and multitasking abilities essential for handling multiple tasks.
• Excellent communication and interpersonal skills required for team collaboration.
• Proficiency in document control systems necessary for accurate record-keeping.
• Experience with procurement processes important for managing requisitions and POs.
• Knowledge of quality management systems required to ensure compliance.

Responsibilities

• Manage day-to-day administrative duties within the Engineering department.
• Assist in the review and update of engineering procedures.
• Oversee issuance and tracking of engineering documents.
• Support procurement process by managing requisitions and purchase orders.
• Maintain and organize the QA Document Room.

Skills

Strong organizational and multitasking abilities

Excellent communication and interpersonal skills

Proficiency in document control systems and Microsoft Office Suite

Experience with procurement processes and PO administration

Knowledge of quality management systems and regulatory compliance

Ability to work independently and as part of a team

Demonstrated ability to work within a regulated manufacturing environment

Education

Leaving Certificate or equivalent

Level 6 or 7 qualification in Engineering, Business Administration, or Quality Management

Diploma in Engineering Technology or Quality Assurance

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Document management systems

Job description

Role Description

Reporting to the Engineering Centre of Excellence Lead, the Engineering Support Specialist plays a critical role in ensuring the smooth and efficient operation of the Engineering department. This position provides comprehensive administrative and coordination support, facilitating effective communication, documentation control, and training management within the department. The role requires a detail-oriented and proactive individual capable of managing multiple tasks while maintaining compliance with company procedures and quality standards.

Role Functions

Functions include, but are not limited to, the following:

• Engineering Department Administration: Manage day-to-day administrative duties within the Engineering department, supporting engineers and management to optimize workflow and departmental efficiency.
• Procedure Updates: Assist in the review, update, and distribution of engineering procedures to ensure all documentation reflects current practices and regulatory requirements.
• Engineering Document Control: Oversee the issuance, tracking, and retention of engineering documents, ensuring all records are accurate, up-to-date, and compliant with document control policies.
• Requisition and Purchase Order (PO) Administration: Support the procurement process by managing requisitions and purchase orders related to engineering projects, liaising with suppliers and internal stakeholders to ensure timely processing.
• Quality Assurance (QA) Document Room Oversight: Maintain and organize the QA Document Room, ensuring secure storage, easy retrieval, and proper handling of quality-related documents.
• Meeting Room Coordination: Manage meeting room bookings for contractors and visitors who do not have access to the company system, as well as coordinate ad hoc meeting requests and logistics to support departmental activities.
• Engineering Training Coordination: Coordinate training schedules, track attendance, and maintain training records for the Engineering department, ensuring compliance with internal and external training requirements.

Experience, Knowledge & Skills

• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in document control systems and Microsoft Office Suite
• Experience with procurement processes and PO administration
• Knowledge of quality management systems and regulatory compliance
• Ability to work independently and as part of a team
• Demonstrated ability to work within a regulated manufacturing environment

Qualifications & Education

Minimum Education

• Leaving Certificate (or equivalent secondary education qualification) is required
• A relevant third-level qualification (e.g., Level 6 or 7 on the National Framework of Qualifications in Ireland) in Engineering, Business Administration, Quality Management, or a related discipline is highly desirable

Preferred Qualifications

• Diploma or certificate in Engineering Technology, Quality Assurance, or Document Control
• Training or certification in Quality Management Systems (e.g., ISO 9001, GMP) is an advantage

Additional Skills and Competencies

• Strong IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Familiarity with document management systems and electronic quality management systems (eQMS)
• Excellent organizational and communication skills

Skills: Business Administration, Quality Management, Document Control, GMP