Operations Administration

Morgan McKinley; Dublin; On-site; EUR 30,000 - 40,000; Full time

Job summary

A leading non-profit organization in Dublin is seeking an Operations Admin for a 2-year fixed-term position. The role involves providing administrative support to the operations team, coordinating events, and improving operational processes. Ideal candidates will possess strong organizational and communication skills, with proficiency in Microsoft Office. A full driving license and flexibility for travel are required.

Qualifications

• Must hold a full, clean driving license and have access to own vehicle.
• Flexible regarding shift rotation and willing to travel to events.

Responsibilities

• Provide comprehensive administrative support to the operations team.
• Assist in the coordination and execution of operational plans for events.
• Monitor inventory levels and coordinate the procurement of supplies.

Skills

Organizational Skills

Communication

Problem-Solving

Attention to Detail

Tools

Microsoft Office

Job description

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My client is a leading non profit based in Dublin West. They are seeking an operations admin to join their team on a 2 year fixed term basis.

Responsibilities:

* Provide comprehensive administrative support to the operations team, including scheduling meetings, preparing reports, and maintaining accurate records.
* Assist in the coordination and execution of all operational plans related to events, ensuring smooth logistical delivery.
* Support the implementation and improvement of operational processes and procedures across departments.
* Manage and maintain operational databases, ensuring data is current, accurate, and reliable.
* Act as a liaison for internal and external stakeholders, responding to inquiries and facilitating effective communication.
* Monitor inventory levels and coordinate the procurement of supplies to maintain appropriate stock levels.
* Ensure all operational activities adhere to company policies and comply with relevant regulatory requirements.
* Proactively identify and troubleshoot operational issues, collaborating with relevant teams to develop and implement effective solutions.

Requirements:

* Excellent organizational and time-management skills– able to manage multiple priorities efficiently.
* Strong communication skills, both written and verbal, with the ability to present information clearly and effectively.
* Analytical mindset with proven problem-solving abilities.
* Team player who can also work independently with minimal supervision.
* Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfortable navigating digital tools and systems.
* Exceptional attention to detail, with the ability to deliver accurate work consistently.
* Skilled in creating clear and concise reports, procedures, and policies.
* Must hold a full, clean driving license and have access to own vehicle.
* Flexible regarding shift rotation and willing to travel to events as required.