Document Controller - Data Centre Projects in Europe

Designer Group; Dublin; On-site; EUR 38,000 - 52,000; Full time

Benefits offered by this job

Career development

Supportive team environment

Exposure to high-profile projects

Job summary

Designer Group is seeking a Site Administrator / Document Controller to join our project team on a major construction project in Europe. You will manage project documentation and coordinate site administration. Proficiency in Procore and Eida is essential, as both platforms will be used daily to issue, track and control documentation.

Strong organisational skills and English communication are required. You will support reporting, safety documentation, archiving and handover activities, and work

Qualifications

• Experience in document control, site administration or project administration.
• Clear written and verbal English communication.
• Strong MS Office skills, especially Excel, Word and Outlook.

Responsibilities

• Manage project documentation using Procore and Eida.
• Upload, issue, distribute and archive drawings, reports, technical submissions and project documentation.
• Maintain document registers, drawing trackers, workflows and approval records.
• Process RFIs, technical submittals, RAMS/method statements, QA documentation, commissioning records and reports.
• Track client comments, document status updates and workflow approvals.
• Support preparation of O&M manuals, as-built documentation and handover records.
• Assist with site office administration, visitor bookings, site access records and project trackers.
• Support weekly and monthly reporting by collating information from the site team.
• Maintain accurate records for safety documentation, briefings, delivery notes and compliance-related documentation.
• Support project close-out, archiving and handover activities.

Skills

Organisation

Attention to detail

Time management

Communication skills

Tools

Procore

Eida

Job description

About Designer Group

Designer Group is a leading international mechanical and electrical engineering contractor delivering high-profile projects across Europe in sectors including data centres, life sciences, commercial, industrial and energy.

We are now seeking a Site Administrator / Document Controller (m/w/d) to join our project team on a major construction project in Europe

This role is suited to someone highly organised, detail-focused and confident working in a fast-paced site environment.

The Role

You will support the site team by managing project documentation, maintaining document control systems and coordinating key site administration activities.

Proficiency in both Procore and Eida software systems is essential, as both platforms will be used daily to manage, issue, track and control project documentation.

Key Responsibilities

• Manage project documentation using Procore and Eida.
• Upload, issue, distribute and archive drawings, reports, technical submissions and project documentation.
• Maintain document registers, drawing trackers, workflows and approval records.
• Process RFIs, technical submittals, RAMS/method statements, QA documentation, commissioning records and reports.
• Track client comments, document status updates and workflow approvals.
• Support preparation of O&M manuals, as-built documentation and handover records.
• Assist with site office administration, visitor bookings, site access records and project trackers.
• Support weekly and monthly reporting by collating information from the site team.
• Maintain accurate records for safety documentation, briefings, delivery notes and compliance-related documentation.
• Support project close-out, archiving and handover activities.

What We Are Looking For

• Previous experience in document control, site administration or project administration.
• Strong working knowledge of both Procore and Eida is essential.
• Experience working in a construction, engineering, M&E, data centre, industrial or infrastructure environment.
• Good understanding of construction documentation, drawing registers and document workflows.
• Strong Microsoft Office skills, particularly Excel, Word and Outlook.
• Excellent organisation, attention to detail and time management.
• Clear written and verbal communication skills in English.
• Ability to work well with site teams, subcontractors and client representatives.
• A proactive, cooperative and solutions-focused approach.

What We Offer

• Opportunity to work on a major project in Europe
• Career development within a growing international engineering contractor.
• Supportive site and project team environment.
• Exposure to high-profile mechanical and electrical project delivery.

Equal Opportunities

Designer Group is an equal opportunities employer. We welcome applications from all suitably qualified candidates regardless of gender, age, disability, ethnic or social origin, nationality, religion or belief, sexual orientation, gender identity, marital status or any other protected characteristic.