Digitalisation Specialist

Aphex Group; Waterford; On-site; EUR 60,000 - 90,000; Full time

Job summary

Aphex Group is seeking an iLab Digitalisation Specialist in Waterford, Ireland, to drive local adoption and end-to-end digital transformation of laboratory workflows. You will implement iLab modules (Workbook, Foundation Hub, ULM, CisPro) to reduce paper use, minimize transcription errors, and enable data-driven processes across AS and MFS teams.

The role involves delivering the 2026-2027 Waterford roadmap, coordinating with IT and Global Digitalisation, training users, and enabling seamless

Qualifications

• Degree in Chemistry, Biochemistry, Pharmaceutical Sciences, Engineering, or related scientific or IT discipline.
• Experience in a laboratory environment (analytical development, QC, or manufacturing/process sciences) in a regulated pharma or biotech setting.
• Understanding of laboratory workflows: sample management, method execution, data review and reporting.
• Strong project management and stakeholder management skills.
• Excellent communication and training skills, with the ability to work across scientific and IT teams.
• Digital mindset and data-focused thinking
• Problem solving and the ability to work through roadblocks
• Collaboration across sites and functions
• Adaptability in a phased, evolving program

Responsibilities

• Deliver the 2026-2027 Waterford roadmap for MFS and AS, from project implementation through user training and e2e transformation.
• Track tasks, timelines and milestones, and report progress to stakeholders.
• Identify roadblocks (e.g., server performance, data import, PDF reporting, equipment connectivity) and drive mitigations.
• Register AS equipment and MFS equipment to iLab via ULM.
• Deploy basic and complex equipment integration to the generic workbook, including Caducee integration.
• Support calibration and data transfer workflows.
• Initiate and deploy sample management and material/reagent inventory tracking for MFS and AS.
• Ensure samples, materials and equipment are linked to the Workbook to remove manual transcription.
• Work with SMEs in AS and MFS to design, build and deploy custom Workbook templates.
• Align data entry with equipment and material data, and enable raw data and Excel files to be brought into the Workbook.
• Act as the link between AS, MFS, local IT (ITS Digital), Global IT, the Global Digitalisation team, Metrology and HSE.
• Engage with other sites (e.g. Geel) to learn from their experience and apply best practices.
• Develop and deliver user training, and gather user feedback to improve the user experience.
• Champion the move from interim tools (e.g., Power Apps) to fully integrated iLab workflows.

Skills

Project management

Stakeholder management

Communication

Training skills

Cross-team collaboration

Digital mindset

Data-focused thinking

Problem solving

Adaptability

Team collaboration

Education

Degree in Chemistry, Biochemistry, Pharmaceutical Sciences, Engineering, or related IT discipline

Tools

iLab

ULM

CisPro

Job description

Purpose

The iLab Digitalisation Specialist will drive the local adoption and implementation of iLab (BIOVIA Workbook, Foundation Hub, Unified Laboratory Module (ULM) and CisPro). The role supports the end-to-end (e2e) digitalisation of laboratory workflows for AS and MFS as part of the iCMC Digital Transformation. The goal is to eliminate paper-based processes, reduce transcription errors, and create a continuous, structured, data-focused flow.

Key Responsibilities

Program delivery and roadmap

• Deliver the 2026-2027 Waterford roadmap for MFS and AS, from project implementation through user training and e2e transformation.
• Track tasks, timelines and milestones, and report progress to stakeholders.
• Identify roadblocks (e.g. server performance, data import, PDF reporting, equipment connectivity) and drive mitigations.

Equipment management (ULM)

• Register AS equipment and MFS equipment to iLab via ULM.
• Deploy basic and complex equipment integration to the generic workbook, including Caducee integration.
• Support calibration and data transfer workflows.

Sample and material management (CisPro)

• Initiate and deploy sample management and material/reagent inventory tracking for MFS and AS.
• Ensure samples, materials and equipment are linked to the Workbook to remove manual transcription.

Experiment management and templates

• Work with SMEs in AS and MFS to design, build and deploy custom Workbook templates.
• Align data entry with equipment and material data, and enable raw data and Excel files to be brought into the Workbook.

Collaboration and stakeholder engagement

• Act as the link between AS, MFS, local IT (ITS Digital), Global IT, the Global Digitalisation team, Metrology and HSE.
• Engage with other sites (e.g. Geel) to learn from their experience and apply best practices.

Training and adoption

• Develop and deliver user training, and gather user feedback to improve the user experience.
• Champion the move from interim tools (e.g. Power Apps) to fully integrated iLab workflows.

Qualifications and Experience

Essential

• Degree in Chemistry, Biochemistry, Pharmaceutical Sciences, Engineering, or a related scientific or IT discipline.
• Experience in a laboratory environment (analytical development, QC, or manufacturing/process sciences) in a regulated pharma or biotech setting.
• Understanding of laboratory workflows: sample management, method execution, data review and reporting.
• Strong project management and stakeholder management skills.
• Excellent communication and training skills, with the ability to work across scientific and IT teams.
• Able to communicate effectively across teams and different groups for the best outcomes
• Digital mindset and data-focused thinking
• Problem solving and the ability to work through roadblocks
• Collaboration across sites and functions
• Adaptability in a phased, evolving program