Contracts Coordinator:Aviation

AECOM; Ireland; Hybrid; EUR 52,000 - 72,000; Full time

Job summary

AECOM in Dublin is seeking a Contracts Coordinator to join our team. You will attend site three days a week and work remotely two days, ensuring contract management standards are met and reporting on compliance.

You will implement contract strategies, set KPIs, evaluate performance, manage claims, and advise the Project Manager on contract issues. The role offers hybrid working with development opportunities within a global infrastructure firm.

Qualifications

• 5+ years experience of effective contract administration using the NEC suite of Contracts
• Knowledge and experience of monitoring of Contractor and / or Consultant performance
• Experience in claims management
• Ability to set Key Performance Indicators for Contractor and / or Consultant organisations and developing Incentive Schedules associated with these
• Experience in administrating of NEC suite of contracts

Responsibilities

• Ensure compliance with Contract Management standards and contractual terms and conditions in the execution of the contract administration activities, reporting areas or instances of non-compliance to the Contract Manager
• Implement agreed contract management strategies
• Set and monitor Key Performance Indicators to aid Contractor and / or Consultant performance management.
• Set the target for KPI's within Incentive Schedules within NEC contracts and review the contractor's performance against these
• Undertake Contractor and / or Consultant performance evaluations for review and approval, and where appropriate / necessary establish Contractor and /or Consultant's proposed performance improvement plans
• Provide advice to the Project Manager and / or Service Manager, where required, on all contract administration issues, including compensation events, early warnings and applications for payment including final assessment
• Prepare communications and instructions on behalf of the Project Manager (or Service Manager for service contracts)
• Reply to contractors (or consultants), ensuring that they are all within the timescales required in the contract
• Liaise with Cost Managers and Schedulers as well as the Project Manager, in order to notify quotation acceptances, CE assessments and programme acceptances
• Administer the early warning process and keep the early warning register up to date
• Obtain approval from the Project Manager prior to issuing all communications and instructions and working within the limits of the delegated authority

Skills

Contract administration

NEC contracts

KPI setting

Performance monitoring

Claims management

Job description

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

Start here. Grow here.

At AECOM, we are currently recruiting for a Contracts Coordinator to join us at our Dublin office.

The Contracts Coordinator will be required to attend site three days per week and two days per week will be remote working.

Here's what you'll do:

• Ensure compliance with Contract Management standards and contractual terms and conditions in the execution of the contract administration activities, reporting areas or instances of non-compliance to the Contract Manager
• Implement agreed contract management strategies
• Set and monitor Key Performance Indicators to aid Contractor and / or Consultant performance management.
• Set the target for KPI's within Incentive Schedules within NEC contracts and review the contractor's performance against these
• Undertake Contractor and / or Consultant performance evaluations for review and approval, and where appropriate / necessary establish Contractor and /or Consultant's proposed performance improvement plans
• Provide advice to the Project Manager and / or Service Manager, where required, on all contract administration issues, including compensation events, early warnings and applications for payment including final assessment
• Prepare communications and instructions on behalf of the Project Manager (or Service Manager for service contracts)
• Reply to contractors (or consultants), ensuring that they are all within the timescales required in the contract
• Liaise with Cost Managers and Schedulers as well as the Project Manager, in order to notify quotation acceptances, CE assessments and programme acceptances
• Administer the early warning process and keep the early warning register up to date
• Obtain approval from the Project Manager prior to issuing all communications and instructions and working within the limits of the delegated authority

Qualifications

Ready to push the limits of what's possible?

Here's what we're looking for:

As the successful candidate, you will have experience working within our aviation markets along with having the following qualifications and experience:

Knowledge, Qualifications, Experience & Skills

• 5+ years experience of effective contract administration using the NEC suite of Contracts
• Knowledge and experience of monitoring of Contractor and / or Consultant performance
• Experience in claims management
• Ability to set Key Performance Indicators for Contractor and / or Consultant organisations and developing Incentive Schedules associated with these
• Experience in administrating of NEC suite of contracts

We celebrate diversity, including neurodiversity, and believe it enriches our team. We welcome applications from all backgrounds and abilities.

Additional Information

Interested in the role or curious about life at AECOM? Follow us on LinkedIn, Facebook, Instagram, and YouTube to explore our AECOM voices, employee stories, latest projects, and much more!

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is the world's trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $16.1 billion in fiscal year 2025. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you're working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We're the world's trusted global infrastructure firm, and we're in this together - your growth and success are ours too.

Join us, and you'll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours.

We are a Disability Confident Employer and will offer an interview to applicants who have a disability or long-term condition, who meet the minimum/essential criteria for the role.

All your information will be kept confidential according to EEO guidelines.