Compliance & Contracts Coordinator

Jobtailor; Ringaskiddy; On-site; EUR 40,000 - 55,000; Full time

Job summary

Jobtailor in Ireland is seeking an experienced administrator to support the Business Compliance function. You will act as a key point of contact for event compliance, contracts and payments, and maintain auditable records for all process stages.

The role involves guiding, reviewing and approving business requests, drafting contracts using approved templates and systems, and ensuring all activities are compliant with required approvals.

Qualifications

• Minimum of 5 years’ administration experience or equivalent professional experience.
• Bachelor’s degree preferred (e.g., Business, Life Sciences).
• Strong IT and organisational skills with ability to manage multiple priorities.
• Excellent attention to detail and commitment to audit-quality standards.
• Experience maintaining accurate records within defined processes.
• Strong administrative and coordination skills.

Responsibilities

• Provide administrative support to the Business Compliance Specialist and Senior Specialist.
• Act as a key point of contact for event compliance, contracts, and payments; maintain auditable records for all process stages.
• Guide, review, and approve business requests.
• Prepare, draft, and review contracts using approved templates, systems, and processes.
• Ensure all activities are compliant, with appropriate documentation and approvals before execution.
• Support transparency reporting activities, ensuring accuracy, completeness, and timely delivery.
• Deliver ad-hoc training to the business as required.
• Support HCP/GO travel and accommodation processes in line with company policy and local requirements.
• Process and submit purchase orders and accurate payments in a timely manner, where applicable.
• Participate in business discussions to provide Business Compliance expertise and execute business activities.
• Communicate across a diverse and geographically distributed stakeholder group.
• Build effective relationships with business stakeholders and provide timely guidance on compliance processes and requirements.
• Support onboarding of new team members.
• Report and escalation issues as appropriate to the Senior Specialist and in line with governance and escalation pathways.

Skills

Administration

Organization

Communication

Audit-quality mindset

English fluent

Education

Bachelor's degree

Tools

Microsoft Office

ERP systems

Job description

Jobtailor in Ireland is seeking an experienced administrator to support the Business Compliance function. You will act as a key point of contact for event compliance, contracts and payments, and maintain auditable records for all process stages.

The role involves guiding, reviewing and approving business requests, drafting contracts using approved templates and systems, and ensuring all activities are compliant with required approvals.