Company Secretary (Mandarin Speaker, €75k, Retail Motor Vehicles, Dublin)

Mandarin Recruitment Ltd; Dublin; On-site; EUR 60,000 - 80,000; Full time

Job summary

A multinational automotive company in Dublin is seeking a Company Secretary to oversee daily operations and support the CEO. The ideal candidate is fluent in English and Mandarin, has over 8 years of experience in company management, and possesses excellent communication and organizational skills. This is a critical role in fostering collaboration within the management team and maintaining a professional workplace.

Qualifications

• Over 8 years of experience in company management or executive support, preferably supporting C-level executives.
• Highly organized with strong multitasking abilities to manage complex schedules.

Responsibilities

• Oversee daily office operations to maintain a well-organized and professional work environment.
• Serve as the primary point of contact for communication between the CEO and the management team.
• Organise meetings with the CEO and manage calendars.

Skills

Fluent in English and Mandarin

Excellent communication skills

Detail-oriented

Strong time management skills

Tools

Microsoft Office Suite

Job description

Overview

Job Description

We have an exciting opportunity for a Company Secretary role in a Dublin-based Retail Motor Vehicles company. It is a multinational enterprise focused on showcasing and selling Japanese-imported vehicles, currently expanding its footprint to become a leading player in Ireland’s mainstream used car market. The company is seeking a well-organized and efficient company secretary for this role.

Qualifications

• Fluent in English and Mandarin (spoken and written), with exceptional communication skills in both languages
• Skilled in translating complex documents and communications between English and Mandarin
• Over 8 years of experience in company management or executive support, preferably supporting C-level executives
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant office management tools
• Highly organized with strong multitasking abilities to manage complex schedules and competing priorities
• Detail-oriented and capable of handling confidential information with discretion
• Outgoing and personable, with excellent interpersonal and networking skills to build strong relationships with stakeholders
• Strong time management skills, able to perform under pressure and meet deadlines in fast-paced environments

Responsibilities

• Oversee daily office operations to maintain a well-organised, efficient, and professional work environment.
• Serve as the primary point of contact for communication between the CEO and the management team, encouraging cross-departmental collaboration and ensuring clear, consistent messaging throughout the organisation.
• Organise meetings with the CEO, manage calendars, and professionally and discreetly handle private correspondence to support the team.
• Organise and maintain accurate digital and physical records while adhering to data protection and internal documentation standards.
• Create meeting agendas, keep detailed minutes, and track action items to ensure timely follow-up and execution.
• Collaborate with senior leadership and department heads to draft, format, and distribute internal communications and company announcements.
• As needed, attend meetings on behalf of the CEO, recording conversations and outlining important conclusions and next steps.
• Provide HR support across recruitment, onboarding, employee engagement, and maintenance of accurate personnel records.
• Collaborate with the finance team to ensure timely and precise payroll processing through the submission of timesheets, leave records, and employee updates.
• Manage office operations, including supplies, equipment, and facilities, by coordinating with vendors and service providers to uphold a safe and efficient workplace.
• Continuously assess and enhance administrative procedures by implementing best practices and driving operational improvements.
• Assist with project management by collecting data, conducting research, and preparing reports to support executive planning and decision-making.

About Us

Mandarin Recruitment is a service that helps UK and China businesses & organisations find and source high-quality Mandarin-speaking professionals. We have unparalleled and exclusive channels to the Chinese speaking market, allowing us to be the leading organisation for specialist Mandarin recruitment.