Company Secretarial Trainee
Xeinadin
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Benefits offered by this job
Job summary
Xeinadin in Galway is offering a fixed-term Company Secretarial Trainee position. You will support the team in meeting client company compliance and governance needs, preparing annual returns, maintaining registers, and drafting minutes and resolutions.
This role provides practical experience and a path to specialist knowledge in company secretarial services. An organised, detail-oriented mindset and strong communication skills are essential, with training and supervision provided.
Qualifications
- Degree in Law or a qualification with a strong focus on Corporate/Company Law.
- Interest in company law, corporate governance and a career in company secretarial services.
- Strong attention to detail and commitment to accurate records.
- Good organisational skills and ability to meet deadlines.
- Clear written and verbal communication skills.
- Proficiency in Microsoft Word and Excel.
- Willingness to learn and take guidance, working with colleagues.
- Professional approach to confidential client information.
Responsibilities
- Assist with preparing and filing annual returns and other statutory documents with the CRO.
- Maintain and update client company registers and secretarial systems.
- Support preparation of documentation for director changes, registered office changes and share transfers.
- Assist with company formations and voluntary strike-off applications.
- Help prepare board and shareholder meeting minutes and resolutions using templates.
- Support filing of beneficial ownership information.
- Liaise with clients and colleagues to gather information and follow up on outstanding items.
- Track filing deadlines and flag delays to senior team members.
- Develop knowledge of company law, governance and compliance through training.
- All work carried out with guidance and review from experienced team members.
Skills
Education
Tools
Job description
Company Secretarial Trainee
VN2471
Fixed Term
3.5 years
Galway
Ireland
Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential.
As a Company Secretarial Trainee at Xeinadin, you will support our team in helping clients meet their company compliance and corporate governance requirements. Working alongside experienced colleagues, you will assist with preparing annual returns, maintaining company registers, documenting company changes and drafting meeting minutes and resolutions.
This role offers practical experience and the opportunity to develop specialist knowledge in company secretarial services. It would suit an organised, detail-oriented individual with strong communication skills and an interest in business, company law and corporate governance.
- Assist with preparing and filing annual returns and other statutory documents with the Companies Registration Office (CRO).
- Maintain and update client company registers, records and company secretarial systems.
- Support the preparation of documentation for director changes, registered office changes and share transfers.
- Assist with company formations and voluntary strike-off applications.
- Help prepare board and shareholder meeting minutes and resolutions using established templates.
- Support the maintenance and filing of beneficial ownership information.
- Liaise with clients and colleagues to gather information and follow up on outstanding documentation.
- Track filing deadlines and flag outstanding items to senior team members.
- Develop knowledge of company law, corporate governance and compliance through training and supervised work.
- All work will be carried out with guidance and review from experienced members of the team.
We are looking for someone that has:
- A degree in Law, particularly Civil Law, or a qualification with a strong focus on Corporate or Company Law.
- An interest in company law, corporate governance and developing a career in company secretarial services.
- Strong attention to detail and a commitment to maintaining accurate records.
- Good organisational skills, with the ability to prioritise tasks and meet deadlines.
- Clear written and verbal communication skills.
- Proficiency in Microsoft Office, particularly Word and Excel.
- A willingness to learn, take guidance and work collaboratively with colleagues.
- A professional approach to handling confidential client information.
- Previous company secretarial experience is not essential, as training and support will be provided.
Interest in working towards a relevant professional qualification, such as one offered by the Chartered Governance Institute.
- A proactive approach to following up on outstanding information and flagging potential delays.
- Willingness to ask questions, respond to feedback and build technical knowledge.
- A client-focused approach, with the ability to build positive working relationships with clients and colleagues.
Office Based
Competitive
- Company Pension Scheme
- 25 days of annual leave + bank holidays
- Additional annual leave days from certain levels of seniority
- Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum
- Business closure over Christmas*
- Life Assurance x4 annual salary
- Enhanced family leave policies
- Enhanced Company Sick Pay
- Employee Assistance Programme – 24/7 support, free and confidential
- Corporate Discounts Platform
Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:
- Critical Illness Cover
- Cash plan
- Cycle to work
- Eye care
- Dental
- subject to exceptions and business needs
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