Commercial Bid Manager - Public Sector

Hollybank Trustees Ltd; Leinster; Hybrid; EUR 65,000 - 95,000; Full time

Job summary

Samsic Facility is seeking an experienced Commercial Bid Manager - Public Sector to lead the public-sector bid pipeline across Ireland. You will own opportunities from initial identification through to submission and post-award handover, coordinating input from Operations, Finance, Sustainability, HR and other stakeholders to produce compliant, commercially compelling proposals.

The role requires excellent proposal-writing, strong commercial awareness and the ability to manage multiple complex

Qualifications

• Proven experience managing end-to-end bid or tender processes in public-sector or B2B services.
• Experience coordinating input from multiple stakeholders for tender submissions.
• Strong understanding of public-sector procurement processes and evaluation criteria.
• Experience with Irish public-sector tenders, OGP frameworks and/or eTenders desirable.
• Experience in Facilities Management, Cleaning, Security or related services is desirable.

Responsibilities

• Identify new public-sector tender and framework opportunities and monitor portals.
• Coordinate end-to-end preparation and submissions of public-sector tenders.
• Develop bid strategies and win themes to articulate Samsic Facility's value proposition.
• Coordinate input from Operations, Finance, Sustainability, HR and other stakeholders.
• Review tender documentation and ensure compliance, accuracy and timely submission.

Skills

Bid management

Tender submissions

Public-sector procurement

Stakeholder coordination

Pricing coordination

Proposal writing

Attention to detail

Project management

MS Office 365

Tools

Microsoft Office 365

Job description

Location: Hybrid / Bracetown, Bracetown Business Park, Co. Meath, Ireland
job type: Permanent / Full-time
Sector and subsector: Sales | Business Development
Salary: Competitive salary

Department: Commercial

Reports to: Commercial Manager

Location: Unit 16, The Hub Logistics Park, Bracetown, Dublin 15

Travel: Nationwide travel as required

Role Overview

Samsic Facility is seeking an experienced and commercially driven Commercial Bid Manager - Public Sector to join our Commercial team. This is an exciting opportunity for an experienced bid professional with a strong understanding of public-sector procurement to take ownership of our public-sector bid pipeline and play a key role in driving the growth and profitability of Samsic Facility's business across Ireland.

As Commercial Bid Manager - Public Sector, you will manage opportunities from initial identification and assessment through to bid strategy, pricing, submission and post-award handover. You will coordinate input from stakeholders across the business to develop high-quality, compliant and commercially compelling submissions that clearly demonstrate Samsic Facility's capabilities and value proposition.

The successful candidate will combine excellent attention to detail and proposal-writing skills with strong commercial awareness, sound judgement and the ability to manage multiple complex tenders and competing deadlines.

Key Responsibilities

• Monitor public procurement and e-tendering portals, including eTenders, to identify new public-sector tender and framework opportunities
• Assess new opportunities against Samsic Facility's strategic, operational and commercial objectives
• Coordinate internal go/no-go decisions and communicate key requirements, risks, timescales and commercial considerations to relevant stakeholders
• Manage the end-to-end preparation and coordination of public-sector tender submissions
• Review tender documentation, evaluation criteria, mandatory requirements, contractual provisions and submission instructions
• Develop bid strategies and win themes for priority opportunities, ensuring submissions clearly articulate Samsic Facility's value proposition and competitive strengths
• Develop and coordinate high-quality, compliant and commercially compelling tender responses
• Coordinate bid costings and commercial pricing with Finance and the Commercial Manager
• Identify commercial, contractual and operational risks within tender documentation and elevate these to the Commercial Manager and relevant stakeholders
• Coordinate input from Operations, Finance, Sustainability, Innovation, HR, Mobilisation and other relevant stakeholders
• Manage tender timelines, milestones, deadlines and submission requirements across multiple opportunities
• Conduct final quality, accuracy and compliance checks before submission
• Develop and maintain a central tender library containing company information, policies, case studies, methodologies and supporting documentation
• Maintain accurate records of previous submissions, tender outcomes, frameworks and lessons learned
• Maintain an accurate public-sector bid pipeline and provide regular updates on opportunities, submission status, outcomes and key commercial considerations
• Identify and assess new public-sector framework opportunities and support the management of existing frameworks
• Monitor framework requirements, renewal dates, call-off arrangements and ongoing compliance obligations
• Develop an informed understanding of the public procurement landscape and engage appropriately with public-sector procurement bodies, including the Office of Government Procurement (OGP), and relevant industry networks
• Attend and support procurement briefings, customer meetings, clarification meetings, site visits, tender presentations and interviews as required
• Review unsuccessful tenders and evaluation feedback to identify opportunities for improvement
• Coordinate formal clarification requests, reviews or challenges where appropriate and in consultation with the Commercial Manager
• Support the handover of successful bids to Operations and Mobilisation, ensuring key commitments, pricing assumptions and contractual requirements are clearly communicated
• Contribute to the continuous improvement of Samsic Facility's tender processes, templates, content and ways of working
• Monitor market and competitor activity to identify future opportunities and support public-sector growth
• Support the wider Commercial team with market intelligence, customer engagement and business development activity where appropriate

Qualifications & Experience

• Proven experience managing end-to-end bid or tender processes, ideally within a public-sector or B2B service environment
• Demonstrable experience preparing high-quality tender submissions and coordinating input from multiple stakeholders
• Strong understanding of public-sector procurement processes, tender requirements and evaluation criteria
• Experience with Irish public-sector tenders, OGP frameworks and/or eTenders is highly desirable
• Experience within Facilities Management, Cleaning, Security, Property Management or another B2B service environment is desirable
• Experience coordinating bid costings or working closely with Finance and Commercial teams on tender pricing
• Excellent written and spoken English, with strong proposal-writing and communication skills
• Exceptional attention to detail and the ability to manage multiple deadlines and competing priorities
• Strong commercial awareness, judgement and business development mindset
• Excellent organisational and project management skills
• Strong stakeholder management and relationship-building skills
• Proficient in Microsoft Office 365, particularly Word and Excel
• Willingness to travel nationwide as required

Preferred Skills

• Experience managing public-sector frameworks and framework call-off opportunities
• Experience developing bid strategies, win themes and value propositions
• Experience attending procurement briefings, customer meetings, tender clarification meetings, presentations and site visits
• Strong understanding of Facilities Management, Cleaning, Security and associated service markets
• Experience using bid management systems, CRM platforms or other tools to manage tender pipelines and submissions
• Strong analytical skills with the ability to review tender outcomes, feedback and market information
• A proactive and commercially focused approach with a clear determination to win new business

Samsic Facility is an equal opportunities employer. We are committed to promoting equality, diversity and inclusion and to creating a workplace where everyone is treated with dignity and respect. All employment decisions are made fairly and in accordance with applicable employment equality legislation.